Back SVN 28-07-25 Senior Project Assistant

SVN 28-07-25

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified
and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the
selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Under the overall supervision of the Deputy Chief of Mission, the direct supervision of the Migration Response Coordinator, and in close collaboration with Project Manager, the successful candidate will be responsible and accountable for assisting in coordinating the successful implementation of Support to floods recovery activities in BiH and projects of IOM.

• Independently lead and coordinate the implementation of the project; monitor implementation of the activities to ensure work is proceeding according to established plans; analyse implementation difficulties and make recommendations for adjusting implementation modalities and work plans to best reflect changing environment on the field. 
• Regularly research, follow-up, compile, analyse and present information/data on national, regional and international developments, reports, legislation and other relevant documentation, highlighting noteworthy issues for the consideration of appropriate parties.
• Monitor budget expenditures; verify availability of funds and maintain a proper record of approved project budgets and their revisions.
• Coordinate and monitor the financial, administrative and technical aspects of the project in line with IOM policies and donor requirements.
• Plan, coordinate and conduct capacity building workshops for relevant internal and external parties.  
• Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project. 
• Coordinate the preparation of correspondence, briefing notes, presentations, narrative and financial reports; ensure status reports are prepared and submitted in a timely manner. 
• Identify and document good practices and lessons learned; contribute to the development of Standard Operations Procedures (SOP), policies and concept papers and support the development of new projects.
• Supervise and provide guidance and training to reporting staff. 
• Perform such other relevant duties as may be assigned

   

  All duties and responsibilities will be carried out in strict adherence to IOM policies and guidelines, including those related to confidentiality and data protection.

   

  EDUCATION

  • School diploma with seven years of relevant experience; or,
  • Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with five years of relevant professional experience.

    EXPERIENCE

    • Experience in liaising with Government authorities, other national/international institutions (including EU institutions, UN agencies and civil society) and donors;
    • Experience in emergency operations, migration and human rights, migrant rights, irregular migration and human trafficking;
    • Experience with project management, planning, development and implementation.
    • Experience in financial management, accounting, and budgeting.
    • Experience with internal control assessment, internal audit and or external audit.
    • Knowledge of EU funding related reporting requirements is an advantage.

      SKILLS

      • Good communication, interpersonal and organizational skills.
      • Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.
      • Knowledge and experience in setting priorities, in devising policies and strategies as well as in conducting advocacy.
      • Excellent computer literacy.

        Languages

        For this position, fluency in English is required (oral and written) and in one of the three official languages spoken in BiH.

        Competencies

        The incumbent is expected to demonstrate the following values and competencies:

        📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

        ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

        VALUES - All IOM staff members must abide by and demonstrate these five values:
        
         

        Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

        Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

        Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

        Courage: Demonstrates willingness to take a stand on issues of importance.

        Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
        
         

        CORE COMPETENCIES - Behavioural indicators
        
         

        Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

        Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

        Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

        Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

        Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
        
         

        Notes
        1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
        2. This selection process may be used to staff similar positions in various duty stations. Recommended
        candidates will remain eligible to be appointed in a similar position for a period of 24 months.
        3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the
        country where this position is based will be eligible for consideration.
        4. Appointment will be subject to certification that the candidate is medically fit for appointment,
        verification of residency, visa, and authorizations by the concerned Government, where applicable.
        5. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the
        United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of
        authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or
        ethnic background or disabilities.
        6. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing,
        training or other fee). IOM does not request any information related to bank accounts.
        7. IOM only accepts duly completed applications submitted through the IOM online recruitment system.
        The online tool also allows candidates to track the status of their application.
        For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies