BACKGROUND
The Department of Safety and Security (UNDSS) is responsible for providing leadership, operational support and oversight of the United Nations security management system (UNSMS) globally. As a global leader in security risk management principles, UNDSS enables the safe and effective delivery of United Nations programmes and activities in the most complex and challenging environments, while maximizing precious resources. To this end, the work of the Department is aligned under a clear mission, to enable United Nations system programme activities through trusted security leadership and solutions.
This is a unique opportunity to join a diverse, dynamic and exciting organization gaining unique and valuable experience where security provides great value. Besides the opportunity to gain new skills and further advance security expertise, this position offers a fulfilling environment that gives you satisfaction by contributing directly or indirectly to peace and security, human rights, and achievement of the Sustainable Development Goals. Simply, all humanity will be benefiting from your work. Together, we can make the world a better place.
For more information on the Department, and how we make an impact on the world in enabling the achievement of SDGs, visit: https://www.un.org/undss.
This position is located in Department of Safety and Security Yangon office, Myanmar. Under the overall guidance and supervision of the Chief Security Adviser, the Security Operations Assistant reports to the Chief Security Adviser assists in the implementation of security operations and all matters relating to themanagement of safety and security for UN personnel in Myanmar.
KEY DUTIES AND RESPONSABILITIES
Under the guidance and supervision of the Chief Security Adviser, the Security Operations Assistant will support and enable security operations of UNDSS personnel in all duty stations across Myanmar. S/he will support international FSCOs, national FSAs and Area Security Coordinators to ensure that all matters pertaining to the safety and security of personnel, premises and assets are implemented. The Security Operations Assistant will ensure that systems are in place and followed to provide efficiency and good communications to enable the efficient functioning of all UNDSS international and national personnel based in Yangon and in all field duty stations.
S/he will also provide support to administrative services ensuring high quality of work, ensures accurate, timely and properly recorded/ documented service delivery, and will promote a client, quality, and results-oriented approach. The Security Operations Assistant will work in close collaboration with the Operations, Programme and projects staff in UNDSS and other UN agencies staff to ensure consistent service delivery.
The position is funded from the Locally Cost Shared Security Budget.
Assists in maintaining and timely revision of the Area Security/ Contingency Plans.
Full compliance with security polices and administrative activities, rules, regulations, strategies and the UNSMS. Provision of inputs to preparation and execution of operational and administrative plans and actions related to the security operations of UNDSS in the country. Support to CSA to enable excellence in security operations and functions of all UNDSS personnel across all UNDSS field locations in Myanmar. Support the CSA on the implementation of UNDSS operational strategies.Assists in maintaining/review of Security/Contingency Plans:
Assists international FSCOs, national FSAs and Area Security Coordinators in maintaining and timely review of the Security/Contingency Plan. Maintain back-up for UNSMS personnel lists for all SRM Areas. Support with the assessment of implementation of SRM measures for all duty stations. Assists in reporting security incidents affecting UN personnel, offices and assetsProvision of support for SMT/ASMT and Security Cell meetings and management:
SMT / Sec Cell Meeting coordination. Maintaining SMT/Sec Cell decisions and implementation record. Maintenance of files and records relevant to SMT, Sec Cell and ASMT meetings. Coordination with UNDSS Field Office for operational support and security planning.Provision of support for office maintenance and assets management results:
Collection of information on assets management, maintenance of records and files on assets management and other relevant records and files within the unit. Maintenance of files and records relevant to office maintenanceProvision of operational, administrative and logistical support to C/SA and all UNDSS personnel in the country with the following results:
Assist operational planning, workplan and leave management for UNDSS teams. Coordinate procurement in coordination with UNDP and field offices. Preparation of all necessary documentation, implementation of follow-up actions, drafting correspondence related to logistical support for field offices. Preparation of routine correspondence with relevant authorities, memoranda, and reports in accordance with existing SOP. Receipts of shipments, customs clearance arrangements, preparation of documents for UNDP Shipments (received/sent), arrangements for shipments. Arrangement of travel and preparation of travel authorizations. Operational support to organization of Security workshops, training, retreats etc. Extracting, inputting, copying, and filing data from various sources. Maintenance of files on UNDSS Shared folder/Administrative file. Assist in managing cost share budget in coordination with UNDP.The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Supervisory/Managerial Responsibilities: None
CORE COMPETENCIES
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discriminationCROSS-FUNCTIONAL & TECHNICAL COMPETENCIES
Business Management
Customer Satisfaction/Client Management: Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients' immediate requests. Ability to anticipate client's upcoming needs and concerns.Security Services
Security training: Ability to design, contribute to, and/or facilitate meaningful security training programmes/courses Security crisis management & response: Knowledge of crisis management and response arrangements as well as the ability to prepare for, respond to, support/manage security crisis eventsAdministration & Operations
Building, facilities & office space management: Knowledge and ability to facilitate the renovation and upgrade of offices, negotiate technical agreements to ensure fully operational services; manage premises and facilities; validate financial statement notes on leasehold data. Inventory management: Each office to ensure sufficient inventory items are available for use as well as reporting for items which are beyond the corporate threshold of $5K and above Entitlement travel: Knowledge of policy and procedures related to entitlement travel, including the identification of entitlement for lump sum for UNDP as well as other UN agenciesQUALIFICATIONS
Education:
Secondary Education is required. OR University degree (bachelor’s or master’s equivalent) in Political Science, Security Management, Management, Finance, Business or Public Administration or a relevant field will be given due consideration, but it is not a requirement. Applicable security and/or police training is desirable.Experience, Knowledge, and Skills:
Minimum of 5 years (with high school diploma) or 2 years (with bachelor’s degree) of relevant progressively responsible experience in administration, security or related field of work is required. Experience in the usage of computer and office software packages (MS word, Excel, etc.) is required Experience in handling web-based management systems is desired. Minimum 3 years of prior experience working with the UN system including security, International NGO, or within an international humanitarian or development setting is desirable. Physically fit and able to travel.Language Requirements:
Fluency in English and Burmese (Myanmar) is required.Applicant information about UNDSS rosters
UNDSS reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDSS at the same grade level and with similar job description, experience, and educational requirements.
Non-discrimination
UNDSS has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDSS is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin, or other status.
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