Background Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The Energy and Environment Sector (EE) of the UNDP in Bosnia and Herzegovina implements projects in the field of Climate Change Mitigation, Climate Change Adaptation, Disaster Risk Reduction and Environmental Development geared towards decreasing economic, social and territorial disparities and sustainable management of environmental and energy resources, and green jobs creation through coordinated approach by national and subnational actors. All interventions are realized in close collaboration with relevant government stakeholders, other UN agencies, multi-lateral and bi-lateral donors, private sector and civil society.
Under the direct supervision of Sector Associate and matrix management and guidance of Head of Procurement, the Procurement Associate provides procurement services to the projects within the Sector, ensuring high quality and accuracy of work. The Procurement Associate promotes a client-oriented approach, quality, and results-oriented approach consistent with the UNDP rules and regulations. The Procurement Associate works in close collaboration and consultations with the CO Procurement Team, and project personnel, to exchange information and ensure consistent service delivery.
Duties and Responsibilitiesb) Implement sourcing strategies to find best values in the marketplace and align purchasing strategy to project and Sectors
Assist in creation and maintenance of active roster of suppliers/consultants, and long-term agreements required for the programme/project implementation Implement supplier selection and evaluation.c) Support to knowledge building and knowledge sharing
Organize procurement training for suppliers on e-procurement modules; Synthesis of lessons learnt and best practices related to procurement activities in the sector; Participation in the trainings on Procurement; Sound contributions to knowledge networks and communities of practice.d) Support to the Project team in effective mainstreaming of gender equality
Provides support to sector associate and head of procurement in ensuring gender responsible procurementThe incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Institutional Arrangement
The incumbent will be placed in the Sector under direct supervision of Sector Associate, and Head of Procurement as a matrix manager. The Procurement Associate is expected to work in close collaboration and cooperation with the CO Procurement team, as well as projects’ staff within the Sector.
Customer
Satisfaction/Client Management
Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfill and understand the real customers' needs. Provide inputs to the development of customer service strategy Look for ways to add value beyond clients’ immediate requests Ability to anticipate client’s upcoming needs and concerns Business Management Risk Management Identify and organize action around mitigating and proactively managing risks Business Management Communication Communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels Procurement Sourcing Ability to find, evaluate and engage suppliers of goods and services Procurement Financial Analysis Knowledge of evaluating businesses, projects, budgets, and other finance related transactions to determine their performance and suitability Procurement Procurement Management The ability to acquire goods, services or works from an outside external source. Procurement Stakeholder Management Ability to work with incomplete information and balance competing interests to create value for all stakeholders Required Skills and ExperienceRequired skills
Experience in the use of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of web-based management systems such as ERP Experience in general principles of tendering. Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability. Treats all people fairly without favoritism. Understand the language associated with gender, equity, inclusion, and diversity.Desired skills in addition to the competencies covered in the Competencies section
Experience in drafting tendering documentation. Experience in public sector procurement of goods and services. Experience in management of roster of suppliers. Experience in UNDP tendering procedures. Experience in gender-responsive procurementRequired Language(s)
Fluency in English and and of Bosnian/Croatian/Serbian languages. Disclaimer Applicant information about UNDP rosters