Back Project Manager

Background

1- Office/Unit/Project Description

The Green and Inclusive Development Programme is one of the main areas of focus in UNDP Lebanon; currently implements numerous projects in Lebanon that range in thematic areas from climate change, biodiversity conservation, institutional support, industrial depollution, decentralized renewable energy projects, and solid waste management. The programme also works on the support of host communities in response to the Syrian refugee crisis and is the Social and Environmental Safeguards focal point for the office; therefore, the team also ensures the integration of environmental best practices into the overall implementation strategy of UNDP. 

The project is funded by the Multilateral Fund of Montreal Protocol, managed and implemented by UNDP Country Office in close coordination with the Ministry of Environment. The overall objective of the project is to extend institutional strengthening support to the Government of Lebanon namely the Ministry of Environment, in coordinating all activities related to implementation of Montreal Protocol and its amendments in Lebanon, namely creation and increase in national awareness on the dangers of using ozone depleting substances (ODS), implementing ODS phase–out activities, monitoring and evaluation, dissemination of Information, developing and enforcement of legislations in order to meet the obligations of Lebanon to the Montreal Protocol guidelines and within the context of the Multilateral Fund (MLF). Thus, this project serves as an umbrella for all Montreal Protocol funded interventions in Lebanon 

The Project Manager (Specialist) (PM) will be responsible for the overall management of the project and oter interventions funded by the Montreal Protocol, including the mobilization of all project inputs, supervision over project staff, consultants and sub-contractors.

2. Scope of Work

a) Ensure effective project management, monitoring and implementation:

• Manage the overall project and plan the activities of the project and monitor progress against the approved workplan;
• Execute activities by managing personnel, goods and services, training, including drafting terms of reference and work specifications, and overseeing all contractors’ work;
• Monitor events as determined in the project monitoring plan, and update the plan as required;
• Provide support for completion of assessments required by UNDP, spot checks, and audits;
• Manage requests for the provision of financial resources through funding advances, direct payments, and all other financial and budgetary transactions including the monitoring of financial resources and accounting to ensure the accuracy and reliability of financial reports in line with the UNDP and MLF Financing Agreement;
• Monitor progress, watch for plan deviations, and make course corrections when needed within project board-agreed tolerances to achieve results;
• Ensure that changes are controlled and problems addressed;
• Perform regular progress reporting to the project board as agreed with the board, including measures to address challenges and opportunities;
• Prepare and submit financial and technical reports to UNDP and MLF (donor) on a quarterly basis, 6-monthly, and annual basis;
• Manage and monitor the project risks – including social and environmental risks - initially identified and submit new risks to the Project Board for consideration and decision on possible actions if required; update the status of these risks by maintaining the project risks log;
• Prepare revisions to the multi-year Workplan, as needed, as well as annual and quarterly plans if required;
• Follow-up on all contract management requirements and procurement processes in line with UNDP guidelines;
• Ensure that the indicators included in the project results framework are monitored annually and share with UNDP and MLF in advance of the reporting deadlines;
• Assess major and minor amendments to the project within the parameters set by UNDP and the MLF;
• Monitor implementation plans including the gender action plan, stakeholder engagement plan, and any environmental and social management plans.

  b) Advise on effective project coordination:

  • Coordinate and liaise with government counterparts, other UNDP project, beneficiaries and stakeholders as needed, ensuring capacity building and awareness raising on the project objectives;
  • Liaise with institutions and beneficiaries in order to ensure effective engagement of relevant stakeholders, private and public;
  • Ensure communication about the project is regular and accurate with decision maker

    c) Coordonate  facilitation of knowledge building and sharing, focusing on achievement of the following results: 

    • Capture lessons learned during project implementation;
    • Develop, in coordination with the project team and partners lessons learned exercise, and recommendations on the way forward.

      The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization

      3. Institutional Arrangement

      The Project Manager (Specialist) will be working under the overall guidance of the GID ProgrammeSpecialistat the UNDP Lebanon Country Office for all the implementation activities related to the project.  The Project Manager  (Specialist) will be located at the Ministry of Environment and should be willing to commute regularly to various meetings in ministries and on-site.

      5. Competencies Core Achieve Results: LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact  Think Innovatively: LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems  Learn Continuously: LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences Adapt with Agility: LEVEL 3: Proactively initiate and champion change, manage multiple competing demands  Act with Determination:  LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results Engage and Partner: LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration Enable Diversity and Inclusion: LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity People Management UNDP People Management Competencies can be found in the dedicated site.  Cross-Functional & Technical competencies  Thematic Area Name Definition 2030 Agenda: Planet Chemicals & Waste Hub

      Chemicals and Waste: Ozone Depleting Substances 

      📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

      ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

      Finance Budget management Ability to support budgetary aspects of the work planning process, drawing and management of team budgets. Business Direction & Strategy System Thinking 
      • Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system Business Direction & Strategy Effective Decision Making Ability to take decisions in a timely and efficient manner in line with one’s authorites, area of expertise and resources. Business Direction & Strategy Project management Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals. Business Direction & Strategy Risk management Ability to identify and organize action around mitigating and proactivelly managing risks. Business Direction & Strategy Communication
        • Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience;
        • Ability to manage communications internally and externally, through media, social media and other appropriate channels.

          4. Minimum Qualifications of the Successful NPSA Min. Education requirements

          • Advanced university degree (Master’s degree or equivalent) in chemical engineering, industrial engineering or mechanical engineer,  or other related fields; or
          • A first level University degree (Bachelor’s degree) in the related fields with additional 2 years of relevant experience will be given due consideration in lieu of the advanced university degree. Min. years of relevant work experience  Minimum 5 years (with a Master’s Degree) or 7 years (with a Bachelor’s degree) of progressive experience in management and industrial/chemical management is required. Required  skills 
            • Experience in project management
            • Demonstrated ability to coordinate with different stakeholders
            • Proficiency in standard Microsoft Office applications Desired skills in addition to the competencies covered in the Competencies section
              • Knowledge and experience in the topics related to energy and environment are assets;
              • Experience in working in the industrial sector in Lebanon.
              • Previous experience with the UN or international donor-funded projects. Required Language(s)  Fluency in English and Arabic. Professional Certificates Not Applicable.

                5- The following documents shall be required from the applicants

                1. Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.
                2. A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.
                3. Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experiences, such as reports, presentations, publications, campaigns, or other materials.

                   6. Annexes to the TOR

                   https://www.lb.undp.org/content/lebanon/en/home.html 

                   Equal opportunity

                   As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. 

                   UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

                   Sexual harassment, exploitation, and abuse of authority

                   UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. 

                   Right to select multiple candidates

                   UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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