Back Project Assistant (Immigration and Border Governance)

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
  Context

Under the overall guidance of the IBG Programme Manager and the direct supervision of the IBG Senior Programme Assistant, the Project Assistant will support the effective implementation of immigration and border governance programmes in Lebanon. 
The IBG unit implements projects to improve border governance capacities in Lebanon, through infrastructure, equipment, capacity building and policy support to Lebanese authorities. This includes activities related to maritime search and rescue, border security, airport safety and humanitarian border management, among others.

1.    Assist in the implementation and monitoring of project activities, in particular those related to training and other capacity development activities for national border management agencies.   
2.    Retrieve, compile, summarize, and present information/data on specific project topics.
3.    Assist in managing and maintaining training-related documentation, ensuring that all records are verified, properly filed, scanned, and accessible.
4.    Provide administrative and logistical support for capacity building activities, including coordination with internal units and external partners as needed. Respond to general inquiries and maintain effective documentation for correspondence.
5.    Draft status reports, identifying shortfalls in delivery and bringing them to the attention of the supervisor. 
6.    Draft and manage routine correspondence, including emails, reports, meetings minutes, formal letters, graphics, statistical tables, presentations and other forms of documentation; follow up with the supervisor on pending actions and progress.
7.    Maintain and regularly update training schedules and contact lists of training participants, stakeholders, and relevant partners.
8.    Perform other related duties as assigned.

Education

•     School diploma with four years of relevant experience; or,
•     Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with two years of relevant professional experience. 
 

Accredited Universities are those listed in the UNESCO World Higher Education Database. Experience

•     Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations
•     Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
•     Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills

•     In-depth knowledge of the broad range of migration-related subject areas dealt with by the Organization.
•     Knowledge of UN and bilateral donor programming.
•     Knowledge of financial rules and regulations.

Languages

• For this position, fluency in Arabic and English is required (oral and written).
• Working knowledge of French is an advantage.  IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.