Background Information - Job-specific
UNOPS’s main focus will be to manage the administrative and financial procedures required to reach the project objectives by NGO partners. in addition, the programme officer will develop and enforce management tools to track progress, manage risks, and enhance inter-departmental accountability within the technical secretariat.
The Program Management Specialist will report to the Principal Coordinator of the Stabilization Support Unit on the daily instructions, notices and guidelines and to the UNOPS Project Manager for administrative purposes and monitoring of outcomes and deliverables referred to the Job description and will be responsible for the overall management of the Stabilization Coherence Fund’s projects & programmes within the Technical Secretariat. The results and deliverables of the person recruited for the Technical Secretariat as Program Management Specialist will be as follows:
Functional Responsibilities
Summary of functions:
Programme planning and management
Delivery and Performance
Procedures compliance
Knowledge Management
Programme planning and management
Lead the development of annual and quarterly workplans aligned with strategic objectives of the SCF.
Oversee resource allocation across programme components, ensuring balanced utilization and preventing bottlenecks.
Monitor implementation status through internal dashboards and trackers to ensure timely delivery.
Conduct management meetings to review performance, identify gaps, and prioritize follow-up actions.
Coordinate closely with the DDR&S leadership to align field activities with mission strategic objectives.
Delivery and Performance:
Undertakes regular technical field visits to monitor and ensure visibility of Trust Fund projects in the Mission's mandated regions, as required.
Apply project management principles to ensure outputs are delivered on time, within scope, and in budget.
Ensure full and regular monitoring of projects, including timely receipt and review of m&e documents.
Implement adaptive management practices based on field feedback and performance data.
Contributes to the preparation of various written products, e.g., drafting reference documents, analyses, notes, sections of reports and studies.
Contributes to the preparation of various written products, e.g. drafting reference documents, analyses, notes, sections of reports and studies, etc.
Reviews, analyses, and interprets M&E data collection, identifies issues/problems, and prepares preliminary findings.
Identifies programmatic issues to be resolved and recommends corrective actions; liaises with relevant parties; identifies and monitors follow-up actions.
Perform other tasks as required.
Procedures:
Follow the Project Management Cycle and ensure that MONUSCO organizational policy complies with all rules and regulations.
Maintain critical programme records/documents via any available tools/record.
Establish and maintain a project operations manual tailored to the scf technical secretariat context.
In addition to regular contribution to the funds reporting, the programme officer prepares various reports, including highlight reports, end stage reports, and handover reports.
Understand and manage MONUSCO/MPTF/UNOPS pricing policy and corporate charges as they apply to the fund.
Develop an issue-tracking and escalation protocol to address implementation delays and risks.
Understand the structure and approaches of the UN and budget appropriately for personnel.
Manage and remain accountable for expenditures against the budget (based on accurate financial reports).
Plan, conduct, and report on in-depth due diligence assessments of implementing partners. Identify high-risk areas and recommend relevant mitigation measures. Monitor and evaluate the adequacy of measures taken to correct reported deficiencies.
Knowledge Management:
Actively interact with the PM community to share case studies, lessons learned and best practices.
Ensure documentation of management decisions and strategic adjustments for future reference.
Complete lessons learned as per reporting format.
- A bachelor’s degree in these areas with 7 years of relevant experience is considered as equivalent. EXPERIENCE
- A minimum of at least 5 years of progressive and responsible programme implementation and management is required.
- ∙Experience of managing government and donor relations while working for an international organization or related experience is required
- Demonstrable project management and fiduciary management skills are required.
- Experience in fund management or grant management is required
- Prior experience in supporting or managing implementation of multi-donor fund supported projects would be a strong asset
- Prior related experience in the UN system is an asset
- Experience in the usage of computers and in office software packages is required
LANGUAGE Contract type: Individual Contractor Agreement (ICA)
Contract level: LICA-10 ( ICS 10)
Contract duration: Ongoing ICA - Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.
For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx
Additional Information
Please note that UNOPS does not accept unsolicited resumes.
Applications received after the closing date will not be considered.
Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
Terms and Conditions
For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.
All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.
Located in Kinshasa, DRC the UNOPS Hub in Central Africa covers fifteen countries, including DRC. The office has developed strong working relations with international partners, UN agencies including UN Missions and Governments across Central Africa over the years. It provides technical support and capacity building in strategic development areas including infrastructure rehabilitation and development across health, education, public works, governance/public administration sectors, procurement, project management, amongst others.