Background
On 28 March 2025, a powerful 7.7 magnitude earthquake struck central Myanmar, causing significant human and material losses across Mandalay and surrounding areas. The disaster further exacerbated existing humanitarian and development vulnerabilities, particularly in communities already affected by conflict, displacement, and poor access to essential services.
In response, UNDP launched the Earthquake Response – Community Led Recovery and Reconstruction Project to support inclusive and resilient recovery through early restoration of livelihoods, infrastructure, and essential services, with an emphasis on community leadership and local economic revitalization.
The project focuses on two key outputs:
In this context, UNDP is recruiting a Procurement and Logistic Analyst, who will ensure administration, transparent and efficient provision of procurement services and processes, resolving complex procurement-related issues and information exchange, provision of high-quality procurement services, promoting client-oriented approach and compliance to UNDP rules and regulations.
Duties and Responsibilities
The Procurement and Logistic Analyst will work under the overall guidance of the Head of Procurement Unit of UNDP CO in close collaboration with the Project Manager and project teams.
Ensures implementation of operational strategies of the Projects through:
Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control.Supports procurement processes of the Projects through:
Facilitating the programme staff in preparation of procurement plans for the portfolio and projects and their implementation monitoring; Organization of procurement processes including support for preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation in close coordination and guidance of Country Office (CO) Procurement team in full compliance with UNDP rules and regulations; Monitoring of Purchase orders and contracts for timely delivery and settlement of services and payments in and outside Quantum, preparation of Recurring Purchase orders for contracting of services, support for vendors creation in Quantum. Support for preparation of evaluation reports for submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP); Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems; Providing inputs to reports on procurement in the CO; Serving as a secretary of the tender procurement processes of the Projects’ procurement activities including: prepare all procurement documents, distribute and present relevant documentation to the members of the committee; coordinate procurement evaluation committee meetings; prepare procurement evaluation committee reports as well as maintain records of all documentation and reports; Support with drafting Terms of Reference (TOR)/technical specifications/Statement of Work (SOW) according to UNDP regulations, required evaluation criteria and scoring and provide procurement related inputs before clearance by the Procurement Unit of the Country Office (CO); Playing leading role in analysis and administration of procurement planning and tracking procurement cases of the Project in the online Procurement Plan to ensure accuracy and completeness of the information represented at Sharepoint; Implementation and maintenance of the procurement activities of the Projects to record and archive the electronic documents; Review and clearance of documents related to Micro-purchase Canvass Canvass PO with through review on compliance prior to the approval. Provide Logistical support to the project such as organizing workshop, training, events, visits and other logistical arrangement that might required for the projects.Ensures implementation of sourcing strategy through:
Carry out market research for the key procurement cases items (Goods, works and services) of the relevant Projects; Support in management of e-procurement module as may be applicable.Ensures facilitation of knowledge building and knowledge sharing in the CO through:
Providing procurement related guidance to the Projects, in close cooperation with Project Procurement Specialist and CO Procurement Unit; Synthesis of lessons learnt and best practices in procurement implemented in the Projects procurement processes; Sound contribution to knowledge networks and communities of practice.The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Competencies
Core Competencies:
Achieve Results: Level 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline Think Innovatively: Level 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements Learn Continuously: Level 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback Adapt with Agility: Level 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible Act with Determination: Level 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident Engage and Partner: Level 1: Demonstrates compassion/understanding towards others, forms positive relationships Enable Diversity and Inclusion: Level 1: Appreciate/respect differences, aware of unconscious bias, confront discriminationCross-Functional & Technical competencies:
Procurement
Contract management: Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations. Supplier/relationship management: Knowledge of supplier management concepts, principles and methods, and ability to apply this to strategic and/or practical situations. Data management: Knowledge of processing, storing, and validating procurement data.Business Direction & Strategy
Effective Decision Making: Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources. Entrepreneurial Thinking: Ability to create clarity around UNDP Value proposition to beneficiaries and partners and to develop service offers responding to client needs based on UNDP’s organizational priorities and mandate.Required Skills and Experience
Education:
Advanced university degree (master's degree or equivalent) in Procurement, Logistics, Business Administration, Public Administration, Economics, Finance, Social Sciences, Energy or related field is required, or A first-level university degree (Bachelor’s degree) in the areas mentioned above, in combination with additional two years of qualifying experience, will be given due consideration in lieu of the advanced university degree. CIPS level 2is highly desirable for this position and candidates holding this level at the time of application will have a distinct advantage. If the desired certification is not available at the time of recruitment, it should be obtained within one year of recruitment. Candidates holding a CIPS certification at any level below at the of application will have a proportionate advantage.Experience:
Applicants with a master’s degree (or equivalent) in a relevant field of study are not required to have professional work experience. Applicants with a bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of relevant professional experience at the national or international level in public sector procurement management.Required skills:
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of automated procurement systems, experience in handling of web-based management systems.Desired skills:
Experience in working or liaising with a UN Agency or International Organization in the field of procurement; Experience in working with UN procurement systems/procedures; Experience and knowledge of public procurement principles; Experience and knowledge of Logistical managementRequired Languages:
Fluency in English and Myanmar is required.Equal opportunity
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.
UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
Sexual harassment, exploitation, and abuse of authority
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.
Right to select multiple candidates
UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Scam alert
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