The Position:
Under the direct supervision of the International Operations Manager (IOM) The Operations Analyst supports and leads a group of individuals in the operations teams, in all aspects of CO operations, finance, administration, procurement, information technology, and human resources
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
The National Operations Manager (NOM) substantively contributes to the effective management of UNFPA operations in the areas of finance, procurement, human resources, general administration and information technology.
The incumbent serves as the deputy to the IOM in his/her absence from the office and will ensure that operational support to the programme implementation is unhindered.
The incumbent facilitates the delivery of UNFPAs programmes by ensuring timely and effective support in achieving results by ensuring operations support. S/he ensures and guides the appropriate application of systems and procedures and develops enhancements, if necessary.
The incumbent actively participates in local inter-agency coordination to ensure UNFPAs needs in common system and service issues are met. External partners include other UN agencies, the UN Country Team, vendors and other non-U partners that are essential to the work of the Operation Office.
You would be responsible for:
Ensuring smooth running of the office and provision of high quality and timely service delivery by the operations team in a client-oriented manner; Ensures strategic and efficient management of office financial resources through planning and tracking of available resources, exercising appropriate financial control and ensuring corporate financial policies are met and reporting structures established and maintained; Drafting and monitoring the operations budget, ensuring financial transactions are in accordance with UNFPA financial rules. Proposing procedures to improve internal controls and efficiency and responding to audit issues; Supervises Finance staff at the CO to ensure that UNFPA financial rules, policies and guidelines are followed, oversee all aspects of Year-End-Closure exercise for timely completion of key activities; Supervise interactions between UNDP, UNFPA, suppliers and all stakeholders to ensure timely payment of invoices or similar documents for goods and services provided; Regularly monitors the status of requisitions, open purchase orders and un-vouched receipts, PO errors and advise staff of appropriate actions to ensure that CO dashboard is clean; In addition, observes any irregularities in the OFA and alert programme officer on time to avoid any violation of OFA policies; Ensue that CO Financial Accountability Checklists are completed and subsequent certification by the Head of Office is done as per the deadlines; Ensures that UNFPA’s interests are considered in common system activities relating to common services and premises, cost recovery, cost-sharing arrangements, privileges and immunities, entitlement and salary surveys, security etc by participating actively in inter-agency meetings and working groups; To support HACT assurance activities, Review the results of micro assessments, spot checks and audits and take corrective measures, as and when asked by the IOM; Supervise HR staff, on human resource matters and provides support in maintaining optimal staffing of office and projects through timely provision and training of appropriate and training of human resources (HR) applying best practice HR tools and mechanisms and advises on appropriate to contractual modalities. Monitors implementation by service providers of HR entitlements (Salaries and Benefits); Supervise recruitment in the office, and contracting and management of Individual consultants including payment of entitlements and proper conclusion of contracts; Maintains oversight of the timely provision of good and services for the CO and projects following established corporate procedures regarding sub-contract review and awarding of contracts, evaluating cost effectiveness and managing negotiations, in close collaboration with the procurement team; Responsible for the management of UNFPA assets and facilities and Asset Certification, working with the asset focal point; Participates actively in inter-agency meetings and working group to ensure UNFPA interests are reflected in common system activities related to common services and premises, cost recovery and cost sharing arrangement, privileges and immunities, entitlements and salary surveys, security etc; Supervises Operations assistant and ensures that the Logistics Unit receives all needed information for completion of Inventory reporting and updating Inventory Tracking System; Supervises staff assigned to undertake the inventory stock taking; Supports the development and implementation of commodity contingency planning and promotes emergency preparedness and response, as needed; Backstopping the IOM during his/her absence and ensure continuous operations support in the programme implementation; Support Program Implementation by providing advisory support; Enhance program implementation efficiency by introducing agile workflows and fit for purpose SoPs; Engage with Program teams to keep yourself abreast on developing program; scenarios and needs, to provide adequate operations support.Perform any other duty related to the work area assigned by the supervisor
Qualifications and Experience:
Education:
Master degree in business administration, public administration, finance, human resources, information technology or other related discipline. A first level university degree in combination with two additional year of qualifying will be acceptable in lieu of the advanced university degree.
Knowledge and Experience:
Five years of progressively responsible professional experience in administration, finance or office management multilateral or civil society organization Iis required Experience in managing teams in a complex organizational setting is required. Solid knowledge in procurement, financial and human resources management, contract, asset, and information andLanguages:
Proficenecy in English and Arabic languages s required
Required Competencies:
Values:
Exemplifying integrity, Demonstrating commitment to UNFPA and the UN system, Embracing cultural diversity, Embracing changeCore Competencies:
Achieving results, Being accountable, Developing and applying professional expertise/business acumen, Thinking analytically and strategically, Working in teams/managing ourselves and our relationships,Functional Competencies:
Managing the organization’s financial resources Developing ICT standards and applications Providing procurement services Ensuring facilities and assets managementManagerial Competencies (if applicable):
Providing strategic focus, Engaging in internal/external partners and stakeholders, Leading, developing and empowering people, creating a culture of performance Making decisions and exercising judgmentCompensation and Benefits:
This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable
UNFPA Work Environment:
UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.
Disclaimer:
Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts.
Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.