Geographic Administration Officer. Amman. Posting Date: 08/27/2025. Deadline: 09/09/2025
Role Title: Geographic Administration Officer
Contract Type: Regular
Reporting To: Geographic Lead Middle East and North Africa
Program/Department/Unit Name: Programs
Location: Amman
Team Name: Geographic Lead Middle East and North Africa
Role Purpose
The Administration Officer will take on advanced executive assistant responsibilities to enable leaders to focus on strategic value activities. Examples activities could include logistics support, budget tracking, events management, schedule management, preparing briefing materials, presentations, contracts administration, credit card reporting, and travel arrangements.
Key responsibilities
Manage a wide range of administrative and executive support tasks, including events management and logistics support
Support the Geographic Leads with administrative functions, including coordinating schedules, planning complex stakeholder meetings/events, and researching/arranging logistics
Track budget and spending under the Geo Policy Unit and maintain coordination with other team members under the Unit
Serve as a critical communications liaison between the Geographic Leads and the OSF Network as a whole, exercising considerable discretion and working under limited supervision
Generate and prepare a variety of materials in advance of routine and special engagements, preparing briefing materials, meeting agendas and logistics notes, presentations, and reports as needed
Take notes in meetings and supports project management as required
Key internal relationships
VP Programs, Senior/Managing Directors, Executive Assistants, Department Directors, Global Operations, Grants Management
Key external relationships
External organizations and vendors relevant for event management and logistics
The ideal candidate
Multiple years of prior experience in providing executive support services and event planning supporting senior leaders
Proven experience in collaborating, engaging and supporting multi-country stakeholders
Excellent writing and communication skills with the ability to express ideas, request actions, and/or formulate plans or policies
Ability to effectively plan, organize, and prioritize activities to efficiently meet objectives (within a complex and multi-geography environment)
Ability to manage, analyse data and draw insights for managers, including organizing and updating financial data accurately
Proficiency in office software and technology (e.g., MS Office Suite).
Attention to detail and problem-solving skills
Professional discretion and judgement in dealing with confidential information
Commitment to Diversity and Inclusion by recognizing and responding positively to individual and group differences in the workplace and beyond. Building an inclusive workplace by respecting and seeking out diverse viewpoints and perspectives
Demonstrates commitment to OSF’s core values of humility, commitment, collaboration, respect, inclusivity, and integrity