Hardship Level (not applicable for home-based)H (no hardship)
Family Type (not applicable for home-based)
Family
Staff Member / Affiliate TypeCONTR Local Entry and Mid-Level Support
Target Start Date2024-08-01
Job Posting End DateJuly 30, 2024
Terms of ReferenceThis is for invited candidate only.
Location: Geneva
Contract type: Individual Contractor, Entry level support
Engagement type; Full time
General Background of Project or Assignment, Operational Context:
UNHCR's Global Communications Service (GCS) works to lead the narrative on forced displacement, generate empathy for displaced and stateless people, and mobilize action on their behalf. In partnership with country operations and regional bureaux, it sets global communications priorities, develops messaging, handles media relations, produces multimedia content, engages web and social media audiences, works with Goodwill Ambassadors and high-profile supporters, and plans global activities such as World Refugee Day and the UNHCR Nansen Refugee Award. It communicates with other UN bodies, civil society organizations, the news media, and public audiences. The Global Themes and Events Assistant reports to the Head of the Global Themes and Events as part of a small team responsible for catalyzing communications activities around global thematic issues and events.
Occupational Safety and Health Considerations
To view occupational safety and health considerations for specific duty stations, please visit this link: https://wwwnc.cdc.gov/travel
Specific Occupational Safety and Health Considerations to this assignment (if applicable): Not Applicable
Purpose and Scope of Assignment:
Concise and detailed description of activities, including measurable outputs and delivery dates, impact indicators (what qualitative and quantitative results would be achieved upon completion of individual contract), performance indicators (timelines, value of the service rendered in relation to the cost, timeliness) and work plan:
Content:
• Support the development and execution of the UNHCR Nansen Refugee Award, with a focus on project management, logistics, content creation, ceremony programme, social media engagement etc.
• Support the Head of the Global Themes and Events Unit coordinate Nansen multimedia content production for the global laureate and regional winners They update work plans and liaise with GCS teams, regional bureaux, and country offices.
• Manage updates of the Nansen website with content and text.
Logistics:
• Support the organisation of the headquarters Nansen event for UNHCR staff.
• Manage travel planning for content gatherers, Nansen winners, country focal points, speakers, and performers. Prepare passport and visa applications, invitation letters, hospitality kits.
• Develop a schedule for Regional Winners and their Focal Points in Geneva.
• Support with invitations, administer ticketing system, and track RSVPs, ensuring key stakeholders are invited and liaising with EO on VIP seating.
• Coordinate with security teams at UNHCR, UNOG, city/canton of Geneva.
• Prepare contracts for production companies, caterers, printers and other services, artists and performers, content producers, etc.
• Coordinate volunteers at the Nansen ceremony and other events, recruiting candidates, assigning roles, providing briefings, and directing their work.
• Support with management of files/information and platforms such as the Nansen Proxy mailbox, SharePoint, Microsoft Teams, ensuring they are regularly updated.
CANDIDATE MINIMUM REQUIREMENTS, SELECTION CRITERIA
Required qualifications, language(s) and work experience:
Degree Required YES
Field of expertise, competencies:
Required:
• University degree in journalism, communications, international relations or a related field.
• Experience working with UN
• Minimum 2 years’ experience working in communication
• Fluent English. French an asset.
Minimum years of work experience (NOTE: candidates with less years of experience cannot be short-listed or recommended):
Language: Required: Fluent English
EVALUATION, MONITORING, SUPERVISION
Monitoring and Progress Controls
(Measures put in place to ensure the quality of work the individual contract holder delivers, e.g. report requirements, periodicity, format, deadlines, performance indicators, milestone discussions, survey completed, data collected, workshop conducted, research documents produced specify etc.)
A review of the contractor’s performance will be conducted at the end of the contract.
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Skills
Education
Certifications
Work Experience
Other informationFor invited candidate onlyThis position doesn't require a functional clearance
Home-BasedNo