Org. Setting and ReportingThis position is located in the Meetings, Documents, and Publications Unit (MDPU) of the Conference, Treaty Bodies, and Mechanisms Division (CTMD) within the Office of the High Commissioner for Human Rights (OHCHR) in Geneva. The incumbent reports to the Director of CTMD. ResponsibilitiesUnder the supervision of the Director of CTMD, the Document Management Officer (Head of Unit) will be responsible for the following: - Provides oversight and guidance to the meeting and documentations unit, including the various inter-governmental and expert meetings, and the entire flow of human rights documents submitted by OHCHR to legislative or expert bodies (General Assembly, ECOSOC, Human Rights Council and its mechanisms, and human rights treaty bodies). - Develops methodologies and procedures to improve and expedite the availability of respective documents, facilitate the related work of the secretariat, establish clear prioritization, and avoid overlap and duplication. - Advises bureaux of intergovernmental and expert bodies, delegations, and permanent missions on documentation, existing procedures and related matters. - Ensuring the observance and implementation of established UN policies, procedures, and regulations with regard to documentation and publication, and adapting those procedures to the circumstances and needs prevailing in OHCHR. - Liaise and coordinate with the Department for General Assembly and Conference Management (DAGCM), Office of Legal Affairs (OLA), New York and United Nations office in Geneva (UNOG) Division of Conference Service on any matters relating to human rights management, meetings, documentation, and publications, including pre-editing of documents submitted by OHCHR. - Representing OHCHR at meetings on meeting and documentation matters with Governments, UN agencies, NGOs, UNOG conference Services, and other UN departments as may be appropriate. - Provides authors, staff of substantive units, and delegations with advice on matters concerning editorial policy and practice and assists them in and provides oversight to the preparation of manuscripts; Consults with the author Sections and carries out research to clarify ambiguities and rectify substantive errors. - Edits complex or politically sensitive material, without revision, to ensure accuracy, clarity, cohesion, and conformity with United Nations standards, policy, and practice. - Edits Human Rights Council resolutions, including amendments and revisions, and liaises with sponsors (Permanent Missions); assists in drawing up guidelines for editors, especially on the editing of resolutions; manages the team of editors editing the draft resolutions, organizing their work, enforcing deadlines, providing guidance, and providing final oversight to their work. - Prepares and implements a personal and team work plan. Monitors the progress and performance of the team and takes action to minimize delays; provides updates and reports issues that require attention to the Head of Service; seeks maximum performance from oneself and others; identifies own training requirements and development needs; prepares expenditure requests and monitors expenditures against budget allocation; identifies and draws to management's attention potential cost overruns and underspends. - Performs such other duties as may be directed by the Director of the Division. CompetenciesProfessionalism: Knowledge and understanding of theories, concepts and approaches relevant to the management of documents and publications. Shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. Client orientation: Considers all those to whom services are provided to be \"clients\" and seeks to see things from clients' point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client. Judgement/decision making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly. Gathers relevant information before making a decision. Considers positive and negative impacts of decisions prior to making them. Takes decisions with an eye to the impact on others and on the Organization. Proposes a course of action or makes a recommendation based on all available information. Checks assumptions against facts. Determines that the actions proposed will satisfy the expressed and underlying needs for the decision. Makes tough decisions when necessary. EducationAn advanced university degree (Master's degree or equivalent degree) in public administration, law, social sciences, international relations, publishing, or other related disciplines is required. A first-level university degree in any of these fields, in combination with two additional years of qualifying work experience, may be accepted in lieu of the advanced university degree. Job - Specific QualificationNot available. Work ExperienceA minimum of seven years of progressively responsible experience in public administration, international relations, communications, publishing, or other related areas is required. A minimum of three years of experience in editing within the United Nations Common System or a similar International Organization is required. Experience in the use of relevant language technologies, such as computer-assisted translation tools or terminology management systems, is required. Experience in managing a team is required. Experience with human rights documentation, resolution, meeting rules and procedures is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Fluency in French is desirable. Knowledge of another official United Nations language is an advantage. AssessmentEvaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. Special Notice• THIS POSITION IS TEMPORARILY AVAILABLE, WITH POSSIBILITY OF EXTENSION - SUBJECT TO AVAILABILITY OF FUNDS. • A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. • However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position. • A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. • If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. • Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station. • This temporary job opening may be limited to \"internal candidates,\" who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15. • Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. • Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as \"retirement.\" Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service. • At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.