Back Supply chain Assistant

Under the overall supervision of the Head of Supply Chain Unit in South Sudan and direct supervision of the Supply Chain Officer and in collaboration with relevant units in South Sudan, the  Supply Chain Assistant will be responsible and accountable for the procurement of supplies, services and works of IOM Country Office, Juba.

Responsibilities and Accountabilities

1. Receive and review/clarify procurement requests, specifications and confirm 

   project codes and other needed information from requestors, particularly from

   programme managers in the mission.

   2. Closely coordinate and ensure that all project related purchases are reviewed

   and approved by programme managers.

   3. Present quotations for review and approval of the supervisor.

   4. Create Purchase Orders and solicitation in WAVE

   5. Ensure the timely delivery of procured supplies and materials.

   6. Maintain records of all transactions, ensuring that an efficient filing system for

   record of all quotations, copies of records of expenditure, receipts, local order

   forms, etc is kept.

   7. Closely coordinate with Program Managers and ensure that all outstanding

   📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

   ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

   commitments are cleared timely.

   8. Maintain contract tracking database.

   9. Process payment through WAVE (Oracle system)

   10. Undertake any other duties that may be assigned from time to time which are

   commensurate to the position.

   Required Qualifications and Experience

   EDUCATION

   • Completed high school certificate from an accredited academic institution in supply with minimum of 2 years of professional experience.in supply chain management, logistics, administration, or related field of study 
   • University Degree in the aforementioned field of study with 1 years of professional experience

     EXPERIENCE

     • Four (2) years of relevant experience
     • Computer literacy (MS OfficeWord, Excel, Outlook
     • Create Solicitation and Purchase Orders in WAVE
     • Follow up on the timely delivery of procured supplies and materials. 
     • Liaise closely with the finance section concerning payment of procured and delivered goods.

       SKILLS

       • Having good interpersonal and communication skills.
       • 2. Having good working knowledge of Microsoft Word, Excel, internet, Outlook Teams and

         SAP/PRISM/WAVE

         Languages 

         The Candidate should have good verbal and written English skills.

          Required Competencies IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process. Values - all IOM staff members must abide by and demonstrate these three values:
       • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
     • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
   • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
2. Courage: Demonstrates willingness to take a stand on issues of importance.