Parent Sector : Field Office
Duty Station: Jakarta
Job Family: Culture
Type of contract : Non Staff
Level : Level 3
Duration of contract : From 7 to 11 months
Recruitment open to : External candidates
Application Deadline (Midnight Paris Time) : 17/01/2025
UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
Only candidates who are entitled to work in Indonesia may apply to this position.
The SC holder carries out the following project/programme support tasks with care, diligence and compliance with the instructions received from the manager:
MAIN DUTIES AND RESPONSIBILITIES:
• Provide operational and technical support to programme/project management and implementation, including undertaking missions and alerting the supervisor(s) of issues/errors/omissions/discrepancies observed and to undertake corrective action;
• Assist in tracking, monitoring and reporting on progress of programme/project activities and the budget in compliance with financial rules and regulations, and in preparing and conducting evaluations, and evaluation reports.
• Assist in researching and retrieving programme/project files, reports, and other documentations; preparing draft dockets and charts; assembling documents, preparing reports, presentations, and speeches, etc. according to standards and formats; respond to enquiries;
• Gather, analyze, summarize, and collating information relevant to the activity; verify information for relevance and accuracy;
• Provide administrative support to programme/project implementation, including the assessment of administrative support needs for meetings/events/ workshops/seminars, travel, document processing and publication production, and coordination of office support services for the same.
• Assist in the identifying possible project sites/meeting venues, prepare list of participants, and draft invitation letters, etc.
• Support the initiation of a variety of contractual documents using examples or templates; the collation of information and drafting of regular and ad hoc budgetary/financial updates, reports, statistics and/ or projections for use and scrutiny by management/ staff as well as donors.
• Assist in the identification of consultants, suppliers (from a roster), and preparing purchase requisitions in accordance with rules and regulations; verification of requests for payments against contractual obligations in the financial system; processing contractual transactions and providing information on payment status and remaining obligations to the responsible officer.
• Assist in processing requests for translation, printing, and dispatch of information documents for meetings; coordination of the delivery of translation services; completing forms and process requests for reservations for webcasting, recording, transcription of debates and follow-up on progress.
• Assist in maintaining internal and external relations for the implementation of programme activities, including preparation and organization of outreach activities, partnership initiatives and special events; participating in meetings and other activities with relevant partners and stakeholders; assist in resource mobilization by supporting research for and development of new projects, concept notes, proposals, and identification of potential donors and partners.
• Assist the Unit in maintaining/updating unit programme/file records and in preparing programme/project related correspondence ensuring completeness, accuracy, and compliance to UNESCO's format standards.
• Additional activities that may be required to ensure the success of the work of the Unit.
Education:
• High school diploma or equivalent is required.
Work Experience:
• A minimum of eight years’ experience in integrated service execution and comprehensive process support preferably in an international environment.
• Experience in supporting project planning, implementation, and reporting
• Ability to conduct research and collect information from a variety of sources.
• Experience in supporting technical or managerial professionals at the national or international level is also required.
Skills:
• Excellent interpersonal and communication skills; strong service orientation and ability to deal efficiently with partners at different levels.
• Ability to prepare reports and analyze, interpret data and monitor project budgets.
• Good knowledge of MS office (Word, Excel, Outlook, PowerPoint) and database packages.
• Ability to work as part of a team and under tight deadlines, to deal with complex and sensitive situations and flexibility to adjust work schedules.
• Organizational and coordination skills, with emphasis on quality, efficiency and aptitude to work under pressure. Ability to take initiatives, establish priorities and monitor own work plans.
• Capacity to deal with people of different cultural backgrounds efficiently and tactfully.
Languages:
• Good knowledge (spoken and written) of English language.
DESIRABLE QUALIFICATIONS AND EXPERIENCE
Education:
• Bachelor’s degree in the field of Archaeology, Anthropology, Ethnography, Cultural/heritage management, Community development or related field.
Work Experience:
• Prior experience in project support functions is an asset.
• Knowledge of UNESCO cultural conventions and their implementation.
• Relevant experience in a UN system agency or organization is considered as an asset.
Annual Salary: IDR 321,995,883 p.a. (Inclusive of Medical and Pension)
Other benefits include 30 days’ annual leave.
Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.
The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.
UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.
Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.
UNESCO applies a zero tolerance policy against all forms of harassment.
UNESCO is committed to achieve and sustain gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities, as well as nationals from non-and under-represented Member States (last update here) are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.