Hardship LevelC
Family TypeNon Family
Family TypeNon Family
Residential location (if applicable)
GradeGS5
Staff Member / Affiliate TypeGeneral Service
ReasonRegular > Regular Assignment
Target Start Date2024-02-01
Job Posting End DateJanuary 22, 2024
Standard Job Description
Senior Finance Assistant
Organizational Setting and Work Relationships
The Senior Finance Assistant is normally supervised by a more senior finance colleague who defines work objectives and provides regular advice and guidance. The incumbent also refers to UNHCR Manuals and relevant policy papers on financial issues.
The incumbent assists with the processing of financial transactions. S/he keeps frequent contact with staff at various levels in the office and with bank officials to exchange information.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.
Duties
- Maintain financial records for project or other office accounts for which responsibility is assigned.
- Record receipts and payments, assure accuracy of computation and completeness of documents and maintain continuing status of allotments against obligations.
- Prepare recurring reports on assigned accounts, noting problems resulting from excess cost or less-than-expected receipts.
- Prepare special reports to clarify problems or as requested for other reasons.
- Calculate and compile cost estimates and projected budget requirements and assist in preparation of budget statements for area of assignment.
- Prepare routine correspondence and maintain contracts with others to discuss matters concerning accounts and related assignments.
- Maintain contacts with local banks to clarify questions pertaining to office bank accounts.
- Brief and assist new staff on basic financial procedures and requirements with respect to payments, entitlements, banking and currency provisions and other requirements relating to accounts and finance.
- Initiate correspondence to verify data, answer queries and obtain additional information on accounts and financial transactions, as required.
- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.
Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher
Field(s) of Education
Not applicable
Certificates and/or Licenses
Accounting; Business Administration; Finance; HCR Learning Prog;
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential
Not specified
Desirable
Not specified
Functional Skills
IT-Computer Literacy
FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other)
IT-Microsoft Office Productivity Software
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile The Admin/Finance unit in Erbil is headed by Administrative Officer, P3 with Finance unit comprising of Associate Finance officer(P2), Assistant Finance officer (NOA), Senior Finance Associate(G7), Finance Associate(G6), and Snr Finance Assistant(G5).
• The candidate will be required to facilitate a variety of transactions in Cloud ERP [invoice processing, validating payments in accounts payable coming from different integrations e.g., Travel, OHI, Workday, creating account receivable invoices as well as receipt recording. Therefore, attention to detail and strong analytical skills and proven exposure to financial internal controls are required.
• The candidate also assists with flight bookings, prepares administrative instructions for meetings and workshops, and assists in the management of office fleet. The candidate is expected to have the following skills among others;
i) Skills in Cloud ERP for processing requisitions, raising invoices, travel requests, budget preparation and managements as well as generating monthly, annual and ad-hoc reports for tactical and management decisions.
ii) Conversant with UNHCR Financial rules and regulations.
The candidate should have a good understanding of management and well-developed financial skills with good knowledge of UN/UNHCR procurement rules, regulations, and processes. S/he should have experience and working knowledge of HR modules in Workday. S/he should have at least one year's experience working in an intergovernmental organization (United Nations or similar organization). The candidate should have good interpersonal skills including experience in collaboration with external stakeholders such as banks, vendors, and local authorities. S/he should be a good team player and should have the ability to seamlessly integrate into a team of staff from diverse cultural and ethnic backgrounds. S/he should be able to work under pressure in a harsh environment, multi-tasking, and adapt easily to operational changes and shift in priorities. S/he should be willing to work long hours when required to meet set deadlines. A university degree in finance/management is an added advantage.
Important Notes:
- When completing the application, candidates are required to list all of their language skills – including their mother tongue. The three broad levels are A1/A2 (\"Basic User\"), B1/B2 (\"Independent User\"), and C1/C2 (\"Proficient User\")
- Shortlisted candidates will be invited for an interview.
Required languages (expected Overall ability is at least B2 level): English
,
,
Desired languagesArabic
,Kurdish
,
Operational context
Additional Qualifications
SkillsFI-Application of Financial Rules, Regulations and Procedures, FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other), Financial Transactions, IT-Computer Literacy, IT-Microsoft Office Productivity Software, Office Administration
Education
CertificationsAccounting - Other, Business Administration - Other, Finance - Other, HCR Learning Program - UNHCR
Work Experience
CompetenciesAccountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awareness
UNHCR Salary Calculator
https://icsc.un.org/Home/SalaryScales
Additional Information
Functional clearanceThis position doesn't require a functional clearance