Back Senior Administrative Assistant (GS-6)

About Us

The Organisation for the Prohibition of Chemical Weapons is the implementing body for the Chemical Weapons Convention, which entered into force on 29 April 1997. The OPCW, with its 193 Member States, oversees the global endeavor to permanently and verifiably eliminate chemical weapons.

The ultimate aim of the OPCW is to achieve our vision of a world free of chemical weapons in which chemistry is used for peace, progress, and prosperity, and to contribute to international security and stability, general and complete disarmament, and global economic development. Under the OPCW's oversight 96% of the chemical weapons stockpiles declared by possessor States have been verifably destroyed.

The OPCW was awarded the Nobel Peace Prize in 2013 for its extensive efforts to eliminate chemical weapons.

Our mission for a world free of chemical weapons makes people's lives better. Apply to be a part of our team to make the world a better place for all.

General Information

• Contract Type
  Fixed-term General Service
• Grade
  GS6
• Estimated monthly remuneration: Euro
  4,438
• Closing Date
  11/05/2024

  Responsibilities

  Job Summary

  The General Support Services Section (GSS) manages the multi-disciplinary support service activities of the Organisation to allow the staff to perform their functions in a safe and efficient working environment. GSS has extensive responsibilities for managing resources and supporting operational activities that are vital to the Organisation's success. GSS must conduct its work in close cooperation with the Facilities Management Section (FMS) in the areas of budget and contract management.

  The incumbent will undertake a diverse range of support tasks covering the budgetary and administrative aspects of the GSS and FMS section. This includes assistance with budget formulation, management, control, financial and related reporting, stationery and general supply management, procurement assistance (requisitions and purchase orders), asset management, Enterprise Resource Planning (ERP) system.

  Main Responsibilities

  Under the supervision of the Head of General Support Services, the incumbent shall perform the following functions:

  Budgetary Management Assistance:

• Execute invoice processing, budget implementation, and proactive forecasting on the available financial possibilities and budget;
• Monitor the financial status of the GSS and FMS sections and update the head proactively with financial overviews, including forecasts and possible deviations;
• Review, analyse, and contribute to the finalisation of cost estimates and budget proposals, including programmatic facets; ensure alignment with the Medium-Term Plan and other legislative mandates;
• Assist GSS and FMS managers in outlining resource prerequisites for budget submissions;

  To view a complete outline click here.

  Qualifications and Experience

  Education

  Essential:

• High School Diploma or equivalent diploma of higher secondary education.

  Desirable:

• Possession of a bachelor’s degree or equivalent higher education. Supplementary training in administration, project/programme administration, or related fields is expected. Additional training in Finance.

  Knowledge and Experience

  Essential:

• A minimum of six years of progressively responsible and related experience in administration support services within international organisations, including financial administration and contract management;
• Demonstrated proficiency in MS Office;
• Proficiency in the application of Enterprise Resource Planning (ERP) systems.

  Skills and Competencies

  Abilities (key competencies):

  a) Professionalism:

  📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

  ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

• Ability to perform a broad range of administrative functions, apply knowledge of various OPCW administrative, financial and human resources rules and regulations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; observes deadlines; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

  b) Technological Awareness:

• Solid computer skills, including working with databases and producing statistical reports.

  c) Planning and organising:

• Strong organisational and time-management skills. Develops clear goals that are consistent with agreed strategies; can prioritise activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; Can work semi-independent and is able to multitask.

  To view a complete outline click here

  Languages

  Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

  Additional Information

  Staff members in the General Services category are normally recruited and paid on a local basis.

  This fixed-term appointment is for the duration of two years, with a six-month probationary period, and is subject to the OPCW Staff Regulations and Interim Staff Rules.

  The mandatory age of separation at the OPCW is 65 years.

  The Director-General retains the discretion to not make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description. Several vacancies may be filled.

  Only fully completed applications submitted before the closing date and through OPCW CandidateSpace will be considered. Only applicants under serious consideration for a post will be contacted.

  Fixed-term staff members participate in the OPCW Provident Fund. A monthly staff contribution is met with a doubled amount by the OPCW under the provisions for social security. As the OPCW is exploring membership of the United Nations Joint Staff Pension Fund (UNJSPF), staff participation in the Provident Fund may be replaced by participation in the UNJSPF effective 1 January 2025.

  Applications from qualified female candidates are strongly encouraged.

  General Terms and Conditions

  Important notice for applicants who are currently insured under the Dutch Social Security system

  Although headquartered in the Netherlands, the OPCW is not a regular Dutch employer but a public international organisation with its own special status. Please be advised that if you are currently insured under the Dutch Social Security system, you will be excluded from this system as a staff member of the OPCW. You will consequently be insured under the organisation’s system. The above also applies to your dependents unless they are employed by a regular Dutch employer, they are self-employed in the Netherlands, or are receiving Dutch social security payments.

  Please refer to the website of the Ministry of Social Affairs and Employment for more information about the possible consequences for you and your dependents, such as exclusion from ‘AWBZ’ and ‘Zorgverzekeringswet’ coverage: ‘Werken bij een internationale organisatie’.