Applications are welcome from only internal candidates. Context
Under the overall supervision of the Chief of Mission and the direct supervision of the Head of Sub Office Aden, the Liaison Assistant supports the Liaison Unit with administrative and logistical support.
- Under the guidance of the Head of Sub Office Aden, serve as the Liaison Unit focal point for knowledge management; ensuring that original and copies of official documentsare appropriately drafted, disseminated (referencing and tracking) and shared on common IOM Yemen mission platforms.
- Verify all Liaison Unit external communication follows mission standards for both protocols and style. Work closely with the translation assistant to ensure documents are professional and that the message conveyed is clear.
- Work closely with the Program Support and Resource Management Units to maintain harmonization of messaging on external documents, media/press releases and correspondence with authorities.
- Support administrative, programmatic and operational units on tasks requiring clearance or coordination with authorities. Maintain open communication with IOM teams to avoid contradictory messaging and to promote and monitor adherence to new regulations and protocols.
- Work with field and sub office colleagues to provide weekly input into IOM Yemen internal situation reports to share unit priorities, challenges and to highlight issues requiring immediate action.
- Update and maintain the Liaison Unit action matrix and share weekly to follow up with relevant IOM team members and authorities.
- In coordination with the Liaison Officer and senior management, attend and notate relevant meetings, ensuring that draft notes are appropriately disseminated and stored.
- Serve as interpreter for Chief of Mission and senior management when necessary or for sensitive meetings with authorities.
- Coordinate with relevant colleagues in Finance and Travel Unit and programs CoM’s travels and meetings arrangement.
- Undertake duty travel to IOM sub offices and field operations as necessary.
- Perform any other tasks as required. Education
University Degree / Certificate in business law, political science, Translation, English Literature with three years of relevant experience; or
High School diploma with five years of relevant professional experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database. Experience - Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. Courage: Demonstrates willingness to take a stand on issues of importance. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators (Level 1)
Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work. Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way. Managerial Competencies – behavioural indicators (Level 1) (applicable only if position is with direct reports)
Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential. Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential. Building Trust: Promotes shared values and creates an atmosphere of trust and honesty. Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction. Humility: Leads with humility and shows openness to acknowledging own shortcomings. Notes
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application. For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies