UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, answers
UNICEF Innocenti – Global Office of Research and Foresight in Florence mission’s is to facilitate the role of research and foresight as fundamental pillars of the evidence base that helps drive change for children. The Office explores emerging issues and identifies research gaps, bringing together researchers and experts to create new research and data to address questions and inform debates.
UNICEF Innocenti - GORaF also regularly hosts international conferences, events, workshops, and meeting; both in-person, on-line or in a hybrid modality.
External support is required to assist with the administrative preparations of such events, as well as to support the ongoing day-to-day work of the Unit’s Executive Assistants during particularly busy times, and provide back-up as deemed necessary to Units.
UNICEF Innocenti | Innocenti Global Office of Research and Foresight
The successful applicant(s) will be placed on roster and will be contracted as and when deemed necessary. Duration of contracts will vary from a few days to some weeks and up to a maximum of 6 months per year, depending on the need.
How can you make a difference?
• Logistical preparations for conferences, events, and workshops (travel, accommodation, catering, on-site preparations)
• On-line support for seminars and workshops, webinars & on-line events co-host function
• Clerical/generic support to the Office (filing, creation of folders, correspondence)
• Preparation of meeting packages, administrative notes, guests list & meeting kits
• Contracting support, drafting correspondence
• Meetings/events on-site support (preparation of venue, guests’ assistance, info desk)
• Support to units with a variety of administrative and secretarial tasks during busy times
• Support to units when Executive Assistants are on annual Leave (including handover prep work with EA)
If you would like to know more about this position, please review the complete Terms of Reference here: Terms of Reference - Roster Termporary Admin Assistant EXT.pdf
To qualify as an advocate for every child you will have:
• Completion of secondary school education
• Minimum of 3 years of administrative and/or general office clerical and support work
• Experience in on-line convening is an asset
• Excellent computer skills (MS Office, Word, Excel, Zoom, Teams)
• Fluency in English (oral and written)
• Fluency in Italian (oral and written)
• Excellent interpersonal skills
• Ability to work in a multicultural environment
• Live within commuting distance of the office
• Candidates must have the legal right to live and work in Italy. EU nationals are eligible to apply so long as they are living within commuting distance.
(The selected candidates will receive appropriate formal training on the assigned tasks)
For every Child, you demonstrate:
UNICEF's values of Care, Respect, Integrity, Trust, Accountability, and Sustainability (CRITAS).
To view our competency framework, please visit here.
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious or ethnic background, and persons with disabilities, to apply to become a part of the organization. To create a more inclusive workplace, UNICEF offers paid parental leave, breastfeeding breaks, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. Click here to learn more about flexible work arrangements, well-being, and benefits.
According to the UN Convention on the Rights of Persons with Disabilities (UNCRPD), persons with disabilities include those who have long-term physical, mental, intellectual, or sensory impairments which, in interaction with various barriers, may hinder their full and effective participation in society on an equal basis with others. In its Disability Inclusion Policy and Strategy 2022-2030, UNICEF has committed to increase the number of employees with disabilities by 2030. At UNICEF, we provide reasonable accommodation for work-related support requirements of candidates and employees with disabilities. Also, UNICEF has launched a Global Accessibility Helpdesk to strengthen physical and digital accessibility. If you are an applicant with a disability who needs digital accessibility support in completing the online application, please submit your request through the accessibility email button on the UNICEF Careers webpage Accessibility | UNICEF.
UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check, and selected candidates with disabilities may be requested to submit supporting documentation in relation to their disability confidentially.
Remarks:
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures, and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws.
The selected candidate is solely responsible to ensure that the visa (applicable) and health insurance required to perform the duties of the contract are valid for the entire period of the contract. Selected candidates are subject to confirmation of fully-vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the assignment. It does not apply to consultants who will work remotely and are not expected to work on or visit UNICEF premises, programme delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their consultancy contracts.