Grade: P4
Vacancy no.: CALL/P2024/06
Publication date: 8 March 2024
Application deadline (midnight Geneva time): 2 April 2024
Job ID: 11739
Department: RESEARCH
Organization Unit: REVUE
Location: Geneva
Contract type: Fixed Term
The ILO is issuing a call for expression of interest for the above position. This is an assignment of a purely temporary nature, not expected to lead to a career in the ILO.
The selection process is not subject to the rules and procedures defined in Annex I of the ILO Staff Regulations
The following are eligible to apply:
- Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations. The Office will facilitate the temporary re-assignment of a selected internal candidate to this position.
- External candidates. A selected external candidate will be issued with a 4.2 (e) contract.
Staff members with at least five years of continuous service with the Office are encouraged to apply and will be given special consideration at the screening and evaluation stage.
The ILO values diversity among its staff. We welcome applications from qualified women and men, including those with disabilities. If you are unable to complete our online application form due to a disability, please send an email to ilojobs@ilo.org.
Applications from qualified candidates from non- or under-represented member States, or from those member States which staffing forecasts indicate will become non- or under-represented in the near future, would be particularly welcome. A list of these countries can be found here: ILO Jobs: Non- and under-represented Member States
This temporary assignment is based in the International Labour Review Section (REVUE) of the ILO Research Department (RESEARCH). The International Labour Review (ILR) is the world's leading multidisciplinary journal of research on labour and employment. It was published by the ILO from 1921 until 2007 and by Wiley since 2008.
Published quarterly in English, French and Spanish, it aims to advance academic research and inform policy debate and decision-making by bringing together the original thinking of academic lawyers, economists, sociologists, political scientists and industrial relations specialists on a wide range of labour market and social protection issues.
The Publishing Coordinator, International Labour Review plays a key role in ensuring efficient, innovative and high-quality production processes. The incumbent is responsible for supporting the Managing Editor in the coordination, work planning and supervision of all production, dissemination and distribution of the ILR such as editing, copy-editing, layout, translation, workflow and production process management, in collaboration with the REVUE team and the Publications Production and Publishing Management Unit (PRODOC), developing and coordinating effective dissemination and distribution methods and approaches, and for upholding the journal’s commitment to an editorial policy that combines accessibility and readability with rigorous, insightful analysis and the highest academic standards.
The position reports to the Managing Editor of the ILR.
1. Provide support to the Managing Editor in coordinating the production of the ILR in English, French and Spanish, ensuring effective and efficient use of resources and assets, compliance with all relevant publishing policies and guidelines, and the highest level of service in the production of the publication.
2. Oversee the editing and copyediting of the journal, ensuring timely and efficient delivery. Liaise with the Senior English Editor to facilitate the process of supporting authors and obtaining approval for edited/translated articles and, where necessary, clarify issues of content and referencing in French.
3. Coordinate and oversee the services provided by external contractors. Monitor, track and report on supplier performance throughout the contract lifecycle. Ensure that service providers meet contract requirements in terms of quality, schedule, pricing and invoicing. Identify and report discrepancies to the Managing Editor and take corrective actions. Perform continuous benchmarking to ensure REVUE uses the highest quality value-for-money suppliers, in line with the Publications Production and Publishing Management Unit’s (PRODOC) recommended price ceilings.
4. Oversee the workflow and production process from beginning through to finalisation, notably in cooperation with PRODOC and the publisher for the proof-reading and layout of the journal, ensuring timely delivery of materials. Formulate recommendations for improving the production process and overall editorial quality, particularly in the field of translation, editing and finalisation of manuscripts in the three languages.
5. Organise regular production coordination and review meetings with internal production services (PRODOC), external contractors and the publisher to ensure compliance with ILO’s publishing, editorial and branding policies and guidelines. Ensure the Review team and external suppliers are briefed accordingly.
6. Develop and coordinate effective approaches and methods for the dissemination and distribution of the ILR. Liaise with colleagues in the REVUE team and establish and monitor the efficient use of resources and assets allocated to these activities. In close collaboration with the Managing Editor, determine tools, practices, equipment and staffing requirements, including through the optimal mix of internal capacities and external assistance, for the journal website, digital and print production, distribution and dissemination of the ILR.
7. Prepare concept notes and provide expert technical advice to the REVUE management on innovative practices in journal production, website management, scholarly publishing, distribution, marketing and dissemination, impact measuring, and develop budget proposals accordingly.
8. Develop a framework to monitor and measure the impact of the ILR, organize the collection and analysis of qualitative and quantitative data accordingly, monitor and report on the performance of the journal.
9. Keep abreast of innovative approaches and techniques in publishing, including across the UN system, to ensure that the ILR is published in accordance with the latest and cutting-edge practices in journal publishing.
10. Perform other relevant duties as assigned.
Advanced university degree (Master’s or equivalent) in publishing, publications production, communications, labour studies, industrial relations or related field.
A first-level university degree (Bachelor’s or equivalent) in one of the afore-mentioned fields or other relevant field with an additional two years of relevant experience, in addition to the required experience stated below, will be accepted in lieu of an advanced university degree.
At least seven years of relevant professional experience in publishing, including at the international level.
Excellent command of English and French.
In addition to the ILO core competencies, this position requires:
• Thorough knowledge of different facets of publishing and the scholarly publishing process.
• Good knowledge of standards and new technologies in publishing, outreach and dissemination.
• Good knowledge of digital publishing and digital publishing systems, including publishing through an organizational website. Excellent knowledge of editorial production.
• Excellent project management skills.
• Ability to communicate verbally and in writing on complex technical subjects in a clear and structured manner.
• Ability to work under pressure and to meet strict deadlines.
• Experience in the full publishing cycle, including quality control, production of print and digital formats, and dissemination of publications.
• Demonstrated skills and ability in coordinating publishing activities and formulating guidelines and processes. Demonstrated ability to lead a team and supervise staff.
• Excellent writing skills.
• Excellent communication and presentation skills.
• Good negotiation skills.
• Knowledge of tools and methodologies to measure the impact of publications.
• Excellent organizational, supervisory and management skills.
• Demonstrated ability to effectively monitor and evaluate work programme and resources.
• Tact and persuasiveness in dealing with people.
• Ability to develop and maintain effective partnerships and working relations.
• Ability to foster teamwork and communication within the Unit/the Department and with other departments.
• Ability to work in a multi-cultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.
Recruitment process
Please note that all candidates must complete an on-line application form. To apply, please visit ILO Jobs. The system provides instructions for online application procedures.
Evaluation (which may include one or several written tests and a pre-interview competency-based assessment centre) and the interviews will tentatively take place during the 2 to 4 weeks following the application deadline. Candidates are requested to ensure their availability should they be short listed for further consideration.
Depending on the location and availability of candidates, assessors and interview panel members, the ILO may use communication technologies such as Skype, Video or teleconference, e-mail, etc for the assessment and evaluation of candidates at the different stages of the recruitment process, including assessment centres, technical tests or interviews.
Fraud warning
The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.