Org. Setting and ReportingThis position is located in the Supply Chain Performance Management Unit of the United Nations Interim Security Force for Abyei (UNISFA), duty station Abyei. The incumbent will report directly to the Chief of Unit, Supply Chain Performance Management or their designate. Applicants will be expected to serve in a hardship duty station with difficult working and living conditions. ResponsibilitiesThe Property Control and Inventory Assistant will be required to efficiently and effectively assists the Chief of the Supply Chain Performance Management Unit on management, monitoring and reporting of all property management support operations of the field mission. Within delegated authority, the Property Control and Inventory Assistant will be responsible for the following duties: • • Assists the Supervisor with planning of the property management operations, monitor progress through statistical analysis of database records and monthly progress reports for the Unit; assists in monitoring ongoing operations of the Unit; • Assists in the implementation of the ongoing operations of the Unit; undertakes regular site visits of field mission offices and carries out physical inspections and verification of UN property; • Liaises with the Technical Units, Procurement, Acquisition Management Unit, Movement Control Unit and Centralized Warehouse at the mission on matter related to Codification, Inventory Control, Receiving and Inspection as well as Write-Off and Disposal activities of UN property; assists in ensuring that property management activities are in compliance with UN Environment and Waste Management policies; • Assists in the maintenance of accurate and auditable records, in both hard and electronic format, for accountability of UN property at mission in conformance with Administrative Instructions, DOS and DMSPC directives and guidelines and mission Property Management standard operating procedures; • Assists in the utilization and enhancement of the established business intelligence, reporting and management tools to monitor and evaluate the overall progresses of the Mission’s performance in property management and supply chain processes; • Assists the Unit in controlling and monitoring the ERP Property and Inventory Management database ensuring that anomalies and discrepancies are identified and addressed immediately to the related mission Units for reconciliation; ensures that the ERP records are up to date and in compliance with the Property Management business processes through the entire UN Property life cycle (from initial codification to the write-off and disposal of the UN property); • Assists with the preparation and verification of periodic performance reports and IPSAS financial statements in line with the DOS and DMSPC reporting regime, review and ensure accuracy of data; prepares accurate and auditable statistical reports for management in missions and DOS and DMSPC and draft correspondence; • Assists the Supervisor in compilation and drafting the Standard Operating Procedures (SOP) and flow charts relating to all aspects of Property and Inventory Management activities within the context of the overall mandate of the Unit, including terms of reference and job descriptions for the Staff in the Unit; • Assists with the maintenance of the fixed assets register by recording information related to fixed assets, ensuring accuracy and integrity of property records; • Assists and carry out Property Survey and Local Property Survey Board Secretary functions; • Perform other duties, as required. CompetenciesProfessionalism: Ability to perform a broad range of database management and data collection. Ability to apply knowledge of various United Nations administrative, financial rules and regulations in work situations. Knowledge of business data analysis, ERP (Enterprise Resource Planning) system, property management support services. Ability to apply conceptual, analytical and evaluative skills in reporting operations. Ability to conduct independent research and analysis, identify issues, formulate options and make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather that personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Client Orientation: Considers all those to whom services are provided to be \"clients\" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. EducationHigh school diploma or equivalent is required. Job - Specific QualificationGeneral training in property/inventory/supply management is desirable. Work ExperienceA minimum of 6 years of experience in the fields of property management, property control and inspection, asset management is required. Relevant working experience in a United Nations common system field operation (inclusive of peacekeeping, political missions and UN agencies, funds, and programmes) in the areas of property, inventory and assets management is required. Hands-on experience in an Enterprise Resource Planning (ERP) system in the areas of Property, Inventory and Fixed Assets management is required. Working and transactional experience in Fixed Assets Accounting and Asset Registry is required. Experience in property survey board process, secretary functions and certification is required. Experience in reporting, data collection and quality analysis in property and asset management is required. Experience in the preparation of PPE and inventory IPSAS financial statements is required. Working experience in property inspection and verification is desirable. Proficiency in computer applications relevant to asset management and familiarity with database management is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. Fluency in English (both oral and written) is required; knowledge of the other is desirable. AssessmentEvaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. Special Notice• This position is temporarily available until 31 March 2026. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. • Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station. • This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15. • Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. • Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as \"retirement.\" Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service. United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.