Background Information - Job-specific
Background Information
The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world. UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian and development projects. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations.
Background: AUMCO
The Austria Multi-Country Office (AUMCO) was set up in August 2019 as a part of the UNOPS Europe & Central Asia Region (ECR). Specifically, AUMCO aims to enable achievement of Agenda 2030 and the Paris Agreement through global programmes and tailored interventions in the Balkans, South Caucasus, and Central Asia, focused on:
Infrastructure
Procurement
Project Management (full service, back on track)
HR and Transactional Services
Grant Management
Technical and Advisory Services
Project Background:
The project aims to construct public-use buildings in earthquake-affected areas and in provinces experiencing post-earthquake migration. These facilities are designed to address specific needs and support access to holistic services.
The project office is located in Ankara, Türkiye, and operates under the operational support of the Austria Multi-Country Office (AUMCO).
The Project Management Support Intern works under the supervision and guidance of the Senior Project Manager and Senior Project Associate, and collaborates closely with them to ensure the efficient provision of logistical, administrative, and project-related support for the successful implementation of project activities.
In carrying out their duties, the Assistant/ Intern promotes a quality- and results-oriented approach, and works closely with the Support Services, Programme, and Project personnel to exchange information and ensure consistent service delivery.
Functional ResponsibilitiesSummary of Key Functions
Logistics, asset management and administrative support
Project support
1. Administrative Support:
Assist in organizing and maintaining project files and documentation (both electronic and hard copy).
Maintenance and asset management of office equipment.
Preparation of inventory lists, keeping records of office supplies.
Administering the receipt of goods and equipment for the office, inspection and report preparation.
Support in official transport needs for the office personnel with accompanying security arrangements.
Support the preparation of meetings (online/ offline), workshops, and training events, including logistics, participant communication, and material preparation.
Draft routine correspondence and reports.
Provide general administrative support to the project team as needed.
2. Project Support:
Assist in tracking project progress against planned activities and milestones.
Support the preparation of project reports, including gathering data, formatting documents, and ensuring accuracy.
Support the small procurement process by assisting in the collecting information for the upcoming needs, tracking deliveries, and maintaining procurement records.
Maintain and update project databases.
Support the preparation of presentations and other communication materials
Other duties
Undertake other tasks as assigned by the Project Manager or Supervisor
Impact of Results
The Project Management Support Intern's contributions will directly impact the efficiency and effectiveness of the project. By providing essential administrative and project support, the intern will free up the Project Manager and team members to focus on core project activities, ultimately contributing to the successful construction of women's shelters and the achievement of project objectives. Competencies
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground. Education/Experience/Language requirements
Education
Contract type: Internship
Contract level: N/A
Contract duration: 3 months with possibility of extension up to 12 months This internship is not designed to lead to a staff position with UNOPS. Therefore, there should be no expectation of employment at the end of the internship.
Interns may be eligible for a monthly stipend from UNOPS provided that they do not receive funds from other institutions. Further, UNOPS may provide a one time travel lumpsum of 500 USD. However, they must make their own arrangements for accommodation, travel and necessary visa arrangements.
For more details about UNOPS internships please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Internships-and-volunteering.aspx
Additional Information
Please note that UNOPS does not accept unsolicited resumes.
Applications received after the closing date will not be considered.
Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
UNOPS evaluates all applications based on the skills, qualifications and experience requirements outlined in the vacancy announcement. We are committed to considering all candidates in a fair and transparent manner, and we value diverse perspectives and experiences, including those of women, indigenous and racialized communities, individuals with diverse gender identities and sexual orientations, and people with disabilities.We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
Terms and Conditions
For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.
All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.