Project Management Officer, Health Product Demand Planning & Implementation - GL C - Temporary position until December 2024 (Reposted)
Many of the health programs financed by Global Fund grants include the procurement of goods and services (approximately US$2 billion a year).
The Supply Operations Department offers a delegated procurement service to the Principal Recipients of the Global Fund to secure, facilitate and accelerate the procurement and supply of the health products required to implement the programs. To ensure better response to the ongoing and future requirements the Global Fund is looking to strengthen its end-to-end processes of health product procurement and supply from needs assessment, demand planning to implementation management and reporting.
In order to effectively manage the health product procurement and supply for ongoing program implementation and to prepare and respond to emergencies, the Global Fund needs an integrated forecast demand planning system for all the health products (services) that are appropriated by the grants. These cover approximately 150 countries and over 200 grants and span across over 3000 health products (pharmaceuticals, prevention, and diagnostics) that need to be managed and synchronized over the grant lifecycle of typically 3 years. The Global Fund is looking to develop a robust yet agile demand planning process (including instituting an S&OP process) that allows dynamic data collection and information management in a controlled manner. These activities will need to be facilitated by technology that drives the desired integration of governance, process and produces, smart controls and high adaptive reporting capacities.
Over time, structured demand planning management and real-time information flow regarding the procurement and supply of health products will allow the Global Fund to strengthen the systemwide procurement and supply chain capabilities on the global, regional and national level, and inform key sourcing interventions on supply capacity, access at the most advantageous value proposition of quality, cost and delivery time.
The Project Management Officer, Health Product Demand Planning & Implementation, Supply Operations, together with the Health Product Management Focal Point, Plan-To-Report, Grant Management, is responsible for the overall success of the project and provides support on the following activities:
• Day-to-day project management including continuous project planning and progress monitoring, identification of risks and issues, facilitating of core project team meetings, and alignment across teams; collaboration with the project stakeholders within the organization (across departments) as well as outside of the organization (consulting team, country organizations)
• Preparation of key documents for project sponsors and senior leadership; and briefing of all parties involved for critical decision-making
• Operational project support in terms of content development and day-to-day project activities per the following:
• First phase: development of the case for change, validation of key processes to be redesigned for efficiency/effectiveness improvements, collection of structured and prioritized business requirements, process mapping, initiation of acquisition process
• Second phase: selection of the appropriate system solution (working with IT Department), alignment of roles and responsibilities on updated and new processes to be implemented
• Third phase: design, test and roll-out of the solution and implementation of new/updated processes throughout organization
• Change management and training of users (for specific system).
Key Responsibilities
In close collaboration with the Health Product Management Focal Point, Plan-To-Report, Grant Management:
Project management and day-to-day support in project implementation
Phase 1:
Phase 2:
Phase 3:
Stakeholder management, change management
Training
Subject to change by the Executive Director at any time at their sole discretion.
Qualifications
Essential:
Desirable:
Experience
Essential:
Desirable:
Competencies
Languages:
An excellent knowledge of English and preferably a good working knowledge of French. Knowledge of other languages would be an asset.
Functional Competencies:
Other Competencies:
The Global Fund recruits top-tier talent for our open positions, in support of our mission to end AIDS, tuberculosis and malaria as epidemics.
Explore our vacancies and apply on the Global Fund Careers recruitment system.
More information on working at the Global Fund is available on the Careers section of our main website.
Job Posting End Date24 March 2024