Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
Context
Under the overall supervision of the Chief of Mission (CoM) and the direct supervision of the Programme Coordinator (PSU) the incumbent will be responsible to support project development, reporting, and other donor grant management tasks for the mission.
- Support with the coordination of the project development process for calls for proposals from donor governments, including the compilation of project inputs to proposals, liaising with Regional Offices and Headquarters on proposal reviews/endorsement, submission of documents to donors, and grant agreement generation/project activation.
- Compile inputs from IOM programme units for donor, internal and external reports in line with agreed reporting schedules and mission standards of high-quality, accurate, and results-based reporting in English and Polish.
- Assist in the development of new project development and reporting tools for the mission including reporting schedules, donor profiles, mission project overviews, PRIMA task tracking and more.
- Research and present migration-related issues in Poland to support with the development of concept notes, proposals and other key documents in line with mission’s priorities.
- Support the PSU Coordinator to train and mentor IOM staff on project development and results-based reporting.
- Collaborate closely with the Monitoring, Evaluation, Accountability, and Learning (MEAL) unit on the development and tracking of key project indicators, in line with the mission’s strategy.
- Coordinate project inception, review, and close-out meetings as part of mission-wide project monitoring and compliance with donor requirements.
- In coordination with the PSU Coordinator and Senior Programme Coordinator, monitor challenges and changes to projects that may necessitate the submission of project modification requests for donor approval.
- Work closely with the Information Management Coordinator to develop accessible systems for sharing project/grant information with programme teams and maintenance of the PSU SharedPoint.
- Contribute to the drafting of talking points and briefing notes for PSU coordinator, senior management and programme teams.
- Support and coordinate periodic field visits for donors and partners.
- Performs such other duties that may be assigned. Education
- High School degree with six years of relevant experience; or
- University degree/certificate from an accredited academic institution in Social Science/Public Relation/Economics/Development Studies/ International Relations or other relevant disciplines with four years of relevant work experience.Accredited Universities are those listed in the UNESCO World Higher Education Database. Experience
- Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
- Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
- Experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
- Experience in proposal development, donor reports and project monitoring/modificationsSkills
- In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,
- Knowledge of UN and bilateral donor programming.Languages
- Fluency in English and Polish (oral and written)
- Ukrainian is desirableIOM’s official languages are English, French and Spanish.Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. Required Competencies IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process. Values - all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.Core Competencies – behavioural indicators (Level 2)
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.Managerial Competencies – behavioural indicators (Level 2) (applicable only if position is with direct reports)
Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.Humility: Leads with humility and shows openness to acknowledging own shortcomings.Notes
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.Only shortlisted candidates will be contacted.For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies