Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The UNDP Pacific Office (PO) in Fiji, as part of its Inclusive Governance and Economic Growth programme delivered across the region, supports the institutional building of 14 national legislative assemblies and a number of sub-national legislatures to fulfil their constitutional mandate of law making, oversight and representation. Through its parliamentary and elections portfolio the UNDP PO is currently implementing four development projects in the Pacific:
The Pacific Parliamentary Effectiveness Initiatives Project – Phase 3, 2024 – 2029 Strengthening Legislatures’ Capacity in Pacific Island Countries Project – Phase 2, 2023-2026 Fiji Parliament Support Project - Phase 3, 2022-2025 Vanuatu Electoral Environment Project – Phase 3, 2024 – 2027Through these projects, UNDP provides direct support to the Legislatures of Fiji, Samoa, Vanuatu, Solomon Islands, Marshall Islands, Kiribati, Federated States of Micronesia, Palau, Tonga, Cook Islands, Niue, Nauru, Tokelau and Vanuatu.
The Vanuatu Electoral Environment Project (VEEP) is designed to strengthen Vanuatu’s electoral system and processes, ensuring they are fair, transparent, and accessible to all citizens. This project supports the Vanuatu Electoral Office and related stakeholders in delivering free and fair elections, providing technical assistance, voter education, and civic engagement initiatives. VEEP focuses on building institutional capacities, improving the electoral process, and ensuring an inclusive approach to voter participation, particularly encouraging the engagement of women, youth, and marginalized communities.
The Project Coordination Analyst will play a dual role, dedicating half of their responsibilities to supporting parliamentary development activities and the other half to VEEP. This involves:
Parliamentary Development: Working closely with the Vanuatu Parliament to facilitate activities aimed at enhancing legislative capacity, accountability, and engagement with the public. This includes organizing training, supporting capacity-building workshops, assisting with procedural and ICT enhancements, and ensuring alignment with broader parliamentary portfolio objectives led by the UNDP Pacific Office. VEEP: Collaborating with the Vanuatu Electoral Office to support the implementation of VEEP activities, which focus on strengthening the electoral environment. This involves coordinating voter education campaigns, supporting training and technical assistance initiatives, promoting civic participation, and assisting in the logistical and strategic aspects of election preparations.In this capacity, the Project Coordination Analyst will act as a bridge between UNDP, the Vanuatu Parliament, and the Vanuatu Electoral Office, ensuring that both parliamentary and electoral projects are effectively implemented, managed, and evaluated. The role requires strong project coordination skills, stakeholder engagement abilities, and a commitment to promoting transparent, inclusive, and accountable governance systems in Vanuatu.
Duties and ResponsibilitiesThe Project Coordination Analyst works under the general supervision of the Project Manager Parliamentary Development (Fiji MCO) and CTA for Vanuatu Electoral Environment Project (Vanuatu). The role will be equally split between the two projects, with all tasks relevant for both projects.
Coordinate effective project planning and implementation.
Ensure effective administrative and logistical support. Provide support to effective management of the project. Develop project planning process and ensure the work plan and a fully costed budget are prepared based on sound capacity assessments and in accordance with UNDP POPP/PPM Guidelines. Coordinate / manage the day-to-day activities of the assigned portfolio and the overall implementation process, including planning and monitoring in order to optimize the use of resources and to ensure the successful achievement of project objectives and results specified in project document. Provide subject matter technical advice and support and ensure outputs are delivered on time, within the set budget and specified constraints, and to high-quality standards. Facilitate establishment of interactive and inclusive platforms for project implementation and collaborate with other programme units and project teams to ensure integration of critical development issues in the project activities and expected project outputs. Ensure implementation activities are in alignment with UNDP policy and programme management procedures and all project interventions integrate a gender equality perspective/gender equality mainstreaming to the extent local context allows. Ensure operational management of assigned portfolio including through timely procurement of goods, services and/or infrastructure (as relevant), effective management of human, technical and financial resources, etc.Establish partnerships and open channels of communication.
Develop and maintain strong relationships and strategic linkages with implementing and development partners, government officials, businesses, NGOs, other national stakeholders, and beneficiaries to support key objectives and ensure inclusive implementation and participation of key stakeholders in assigned portfolio. Develop and maintain stakeholder mapping and analysis to identify stakeholder needs and how best to leverage their participation and/or strengthen their engagement. Prepare substantive briefs on possible areas of cooperation and opportunities for joint initiatives. Make recommendations to the management team on activities with potential for scale-up, replicability and synergies. Provide technical support to the implementing partners and act as a liaison between UNDP and the partners. Support resource mobilization efforts and project development.Monitor and report on progress in implementing project activities and achieving the targets set.
Review the results framework and update the indicators, baselines, and targets of the assigned portfolio. Develop clear strategies and an effective system for data collection, means of verification, and information sharing and reporting. Monitor implementation and progress in achieving goals and targets in accordance with the established quality criteria and UNDP rules, regulations, and standards. Identify, analyze, and take adequate measures to manage emerging issues, problems, and risks. Conduct field visits to project location sites. Liaise with the Finance team to ensure administrative requirements, budgets and use of financial resources are managed and executed in a timely and appropriate manner and within UNDP and donor rules and regulations. Prepare corporate, donor and government reports in line with the reporting schedule and UNDP and donor requirements. Ensure proper operational and financial closure of the project.Facilitate knowledge and capacity building, knowledge sharing and advocacy relevant to the assigned thematic area(s).
Organize training, workshops, and capacity building activities in a consultative manner, involving technical experts and stakeholders that may include the government, private sector, NGOs, donors, and/or academia. Identify, synthesize and document best practices and lessons learned that are generated from the project and implementing partners. Participate in and ensure sound contributions to knowledge networks and communities of practice on project related issues. Support establishment of knowledge platforms for the project, facilitate innovative mechanisms for dissemination of knowledge from the project, and develop knowledge resources and products to share with project partners and to support UNDP’s engagement in this area. Promote advocacy on development trends and opportunities to collaborate in coordination with the project partners, stakeholders, and UNDP communications staff.The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
CompetenciesCore competencies:
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discriminationCross-Functional & Technical competencies:
Business Direction & Strategy
System Thinking - Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the systemBusiness Development
Knowledge Facilitation - Ability to animate individuals and groups, internally and externally, and to design and facilitate activities, to share and exchange knowledge, information and ideas. Knowledge of tools and approaches to stimulate active participation, contribution, and exchange.Business Management
Project Management - Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals Partnerships Management - Build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies Communication - Communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels Monitoring & Evaluation - Ability to systematically monitor results of strategies, programmes, and activities with a view to make sure that they are being implemented effectively; Ability to provide managers and key stakeholders with regular feedback and reporting on the consistency or discrepancy between planned activities and programme management and results. Ability to make independent judgment of the management and results of strategies, programmes and activities based on set criteria and benchmark, keeping in mind the needs and concerns of client, current and upcoming. Knowledge and understanding of monitoring and evaluation frameworks, concepts, methodologies, systems, processes, and tools. Ability to make an independent judgement based on set criteria and benchmarks. Ability to anticipate client's upcoming needs and concerns.Ethics
UN Policy knowledge: ethics - Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity. Required Skills and Experience Education: Advanced university degree (master's degree or equivalent) in Business Administration, Public Administration, Economics, Political Sciences, Social Sciences, or related field is required, or A first-level university degree (bachelor’s degree) in the areas mentioned above in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree. Experience: Minimum 2 years (with master’s degree) or 4 years (with bachelor’s degree) of relevant experience at the national or international level in providing management advisory services, and/or hands-on experience in design, monitoring and evaluation of development projects. Experience in the use of computers, office software packages (MS Word, Excel, etc.) and web-based management systems, and advanced knowledge of spreadsheet and database packages. Knowledge and experience in any of relevant thematic areas - Governance and Parliamentary Procedures, Electoral Systems and Processes, Policy Analysis and Development, Civic Education and Public Outreach, Project Management, Stakeholder Engagement, and/or Legal and Regulatory Frameworks Good networking abilities and partnership development Knowledge and experience in the area of parliamentary development and inclusive political processes Sound knowledge of the political, administrative and institutional set up of Vanuatu Strong skills in providing advisory services to and advocating with senior public officials Evidence of experience in role delivering clear and concise advice in written and spoken formRequired Languages
Fluency in English, and Bislama and/or French is required.Disclaimer
Important information for US Permanent Residents ('Green Card' holders)
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
Scam warning
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.