Background
The ESI project supports the accelerated delivery of loan initiatives for improvement of Education for social inclusion. UNDP, with its emphasis on capacity development and knowledge management, will support building of this advanced capacity and provide the Ministry of Education, Science and Technological Development (MESTD) with access to its knowledge platforms, rosters of expertise and specializations and facilitate timely delivery of projected results. In order to ensure timely and impactful implementation and to indemnify the Republic of Serbia from the potential interest and charges which would appear in case of slow pace of project implementation, there is a need to establish the Project Implementation Unit.
Duties and Responsibilities
The Project Analyst (Manager) is responsible for day-to-day management and decision-making for the relevant project(s). The Project Analyst (Manager)'s primary responsibility is to ensure that the project produces the results specified in the Project Document, to the required standard of quality and within the specified constraints of time and cost.
Specific responsibilities include:
Management of designated projects/components in accordance with UNDP Program and Operations Policies and Procedures and UNDP Serbia Standard Operating Procedures:
• Be responsible and accountable for the overall management and administration of the project, and the timely and quality delivery of all project outputs;
• Ensures implementation of project activities, by working closely with project team and other staff assigned to the project. Supervises and manages the project staff. Builds, motivates and leads the project team;
• Prepares all project workplans, annual work plans and ensures timely and good-quality implementation of workplans activities. Oversees and participates in the mobilization of personnel, goods and services and oversees contractors’ work;
• Develops and manages, in coordination with partners, an overall project implementation strategy
• Prepares Project Work Plans and presents them to the National Project Director/Project Board for review/approval; Prepare quarterly, annual and ad hoc reports for donor.
• Provides support to the work and decision-making of the Project Board by providing timely, detailed and accurate information to the Project Board`s members.
• Develops Monitoring and Evaluation Plans for tracking and evaluating progress against the agreed targets;
• Monitors expenditures of financial resources to ensure compliance with rules and procedures and accuracy and reliability of financial reports; ensures preparation of budget revisions as necessary; follows up with the National Project Director and the Project Board on issues;
• Coordinates an exit strategy at least 6 months ahead of the project closure date; ensures closure of the project is done per the established procedures;
• Designs Terms of Reference for engagement of consultants and companies.
Monitor progress and manage risks, ensuring that changes are controlled and problems addressed; Report on progress and issues:
• Monitors project progress to ensure that it is in accordance with the timetable set out in the Project Document and preparation of regular updates to Project Boards on project progress, implementing issues, emerging risks/problems and proposals for necessary remedial actions,
• Collects and manages project data as required by the M&E Plan;
• Monitors financial resources and accounting to ensure accuracy and reliability of financial reports;
• Manages project risks; informs the Project Board on emerging issues and risks updates the issue and risk status;
• Ensures reporting to National Project Director/Project Board is prepared timely and the reports are meeting the standards;
• Supports the preparation of reviews and evaluations as defined in the project document;
• Prepares final project reports and papers for donors.
Networking and support to resource mobilization:
• Maintains good cooperation and coordination between national counterparts, project partners and other stakeholders;
• Maintains regular contact with beneficiaries to ensure relevance and quality of project outputs;
• Pursues networking and information sharing and follow up on partnership related issues;
• Supports the partnerships and advocacy activities agreed by the UNDP office in the area/sector covered by the project;
• Contributes to the development of pipeline initiatives primarily under the themes covered by the project.
Communication, knowledge management and learning:
• Provides policy advice on issues within the scope of the project;
• Ensures regular exchange of information/experience with other projects, cross-learning and sharing results and good practices;
• Ensures that project activites, results and learnings are communicated to all relevant groups;
• Prepares communication materials for dissemination inside and outside the UNDP;
• Captures lessons learnt during project;
• Participates in internal meetings;
• Participates in training events, communities of practice;
• Facilitates team learning and knowledge sharing.
Institutional Arrangement
The Project Analyst (Manager) will work under the overall guidance and supervision of the Programme Analyst and in cooperation with the Ministry of Education. .
Competencies Core Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making
People Management Competences
UNDP People Management Competencies can be found in the dedicated site
Show Managerial Courage
• Face up to organizational and people problems
• Not be afraid to take decision and action when and as needed
• Not hold back anything that needs to be said, respectfully and diplomatically
• Address conflict in a timely manner, not allow conflicts in teams linger • Help others through emotional or tense situations, tactfully bringing disagreements into the open and finding solutions all can endorse
Motivate and Direct
• Create and communicate a compelling vision and purpose
• Align people and resources with organizational vision, strategy, objectives • Understand and proactively builds the team/organization culture
Manage Performance and Ensure Accountability
• Ensure regular conversations with people about work
• Provide positive and constructive feedback
• Discuss poor performance in a timely manner
• Provide praise and recognition, as well as ensure accountability
Cross-Functional & Technical competencies Thematic Area Name Definition Business Direction & Strategy Strategic Thinking
Ability to develop effective strategies and prioritized plans in line withh UNDP’s objectives, based on the systemic analysis of challenges, potential risks and
opportunities; linking the vision to reality on the ground, and creating tangible solutions Business Direction & Strategy Effective Decision Making
Ability to take decisions in a timely and efficient manner in line with one’s authority,
area of expertise and resources Business development Human-centered Design
Ability to develop solutions to problems by involving the human perspective in all
steps of the problem-solving process Business Management Project Management Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals
Required Skills and Experience Education:
Required skills
Desired skills:
Languages:
The online application form must be fully completed. Applicants are required to carefully complete their online application form and reflect all of their work experience history in the application.
Only attaching a CV is not sufficient for applicants to be considered for positions. All applicants have to complete the Experience, Education, Language, and Nationality & Permanent Residence fields fully.
Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns or other materials.
Equal opportunity
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.
UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
Sexual harassment, exploitation, and abuse of authority
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.
Right to select multiple candidates
UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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