Title: Project Administrator

​​Requisition ID: 5612
Grade: P2 (Junior Specialist)
Country: Austria
Duty Station: Vienna
Category: International Consultant
Type of Job Posting: Internal and External
Employment Type: NonStaff-Regular
Application Deadline: 13-May-2025, 11:59 PM (Vienna, Austria time)

Vacancy Announcement
TEMPORARY APPOINTMENT OF PROJECT PERSONNEL
Female candidates are encouraged to apply.

ORGANIZATIONAL CONTEXT

The United Nations Industrial Development Organization (UNIDO) is the specialized agency of the United Nations that promotes industrial development for poverty reduction, inclusive globalization and environmental sustainability. The mission of UNIDO, as described in the Lima Declaration adopted at the fifteenth session of the UNIDO General Conference in 2013 as well as the Abu Dhabi Declaration adopted at the eighteenth session of UNIDO General Conference in 2019, is to promote and accelerate inclusive and sustainable industrial development (ISID) in Member States. The relevance of ISID as an integrated approach to all three pillars of sustainable development is recognized by the 2030 Agenda for Sustainable Development and the related Sustainable Development Goals (SDGs), which will frame United Nations and country efforts towards sustainable development. UNIDO’s mandate is fully recognized in SDG-9, which calls to “Build resilient infrastructure, promote inclusive and sustainable industrialization and foster innovation”. The relevance of ISID, however, applies in greater or lesser extent to all SDGs. Accordingly, the Organization’s programmatic focus is structured in four strategic priorities: Creating shared prosperity; Advancing economic competitiveness; Safeguarding the environment; and Strengthening knowledge and institutions.

Each of these programmatic fields of activity contains a number of individual programmes, which are implemented in a holistic manner to achieve effective outcomes and impacts through UNIDO’s four enabling functions: (i) technical cooperation; (ii) analytical and research functions and policy advisory services; (iii) normative functions and standards and quality-related activities; and (iv) convening and partnerships for knowledge transfer, networking and industrial cooperation. Such core functions are carried out in Divisions/Offices in its Headquarters, Regional Offices and Hubs and Country Offices.

The Directorate of Technical Cooperation and Sustainable Industrial Development (TCS) under the overall direction of the Director General, and in close collaboration with all relevant organizational entities within UNIDO, the Directorate of Technical Cooperation and Sustainable Industrial Development (TCS), headed by a Managing Director, ensures the Organization's application of strategies and interventions for sustainable industrial development related to environment, energy, Micro, Small and Medium-Enterprises (MSMEs), and digitalization. The Directorate also oversees the Organization's normative contribution to achieving the Sustainable Development Goals through industrial policy advice and capacity development. Through coordination in-house and with Member States and industry stakeholders, it ensures that the services provided in these areas contribute to effective and appropriate technical, business and policy solutions and are focused on results, scaling up and positioning UNIDO as a leading platform for industrial development in developing countries and global fora.

The Directorate is responsible for the Division of Industrial Policy Advice and Capacity Development (TCS/IPC), and technical Divisions of Circular Economy and Green Industry (TCS/CEG), Energy and Climate Action (TCS/ECA), Climate Innovation and Montreal Protocol (TCS/CMP); MSME Competitiveness, Quality and Job Creation (TCS/SME); and Digital Transformation and Artificial Intelligence (TCS/DAI). Leveraging the diverse skill sets of UNIDO personnel and the services provided by the two TC directorates, TCS collaborates closely with IET to develop and implement programmes and projects, aiming at enhancing synergy and complementarity and maximizing UNIDO corporate performance and impacts on the ground. The Directorate also ensures close coordination and collaboration among the Divisions as well as with relevant entities in all Directorates across the Organization.

The Division of Climate Innovation and Montreal Protocol (TCS/CMP) under the supervision of the Managing Director of the Directorate of Technical Cooperation and Sustainable Industrial Development (TCS), and in close coordination with other organizational entities within UNIDO, the Division of Climate Innovation and Montreal Protocol (TCS/CMP) assists Member States in the emergence, deployment, and large-scale up-take of solutions for low-carbon and climate resilient industrialization. The division promotes system innovation approach to achieve transformational change in climate change by innovating across key levers of change including technology, finance, policy, and regulation.

The Division is responsible for the dual mandate of accelerating innovation and building climate innovation ecosystems to promote low-carbon and climate-resilient industrialization; and planning, developing and implementing interventions to facilitate compliance with the Montreal Protocol and, in particular, its Kigali Amendment and to support countries in achieving their NDCs. In addition, the Division is responsible, in close collaboration with other relevant entities of the Organization, for facilitating the transfer of innovative low-carbon and climate adaptation solutions and building markets to ensure their widespread use by industry and local communities, thereby contributing to climate change mitigation, adaptation and resilience in recipient countries. It collaborates closely on relevant and converging issues with TCS/CEG, TCS/ECA and IET/CTP.

PROJECT CONTEXT

Accelerate-to-Demonstrate (A2D) Facility (SAP ID 220201)

UNIDO is currently in the implementation phase of the Accelerate-to-Demonstrate (A2D) Facility. The objective of the A2D Facility is to accelerate the commercialization of innovative climate solutions in developing countries through supporting transformational and scalable demonstration projects with an initial focus in four thematic areas: critical minerals, clean hydrogen, smart energy and industrial decarbonization.

FUNCTIONAL RESPONSIBILITIES

Under the supervision of the A2D Facility Manager, the Project Administrator (Monitoring, Reporting and Communications) leads and coordinates the monitoring and reporting for the A2D Facility, supports communications and events-related activities, and supports the future development of the Facility. The main duties are:

• Compiling general background information from readily available sources, on economic and social factors for an assigned sector, area, country or programme or project: designing and drafting supporting flow charts, schedules, graphs and tables; coordinating the collection and verification of documents, actions and data with substantive or support units assembling and editing basic data required for planning and negotiation, in formats dictated by agenda or supervisor's instructions, checking project and A2D Facility-wide documents for clarity, consistency and completeness;
• Describing progress at the Facility-level, the thematic-level and individual supported project-level, investigating designated activities, discussing findings with the rest of the A2D Facility team to identify implications for the work of the A2D Facility, discussing rationale and context of activities, considering the alternative methods for Facility-level, thematic-level and individual project-level design, management, problem identification and problem resolution;
• Facilitating knowledge management by maintaining institutional memories or other documentation systems to record Facility-level, thematic-level and individual project-level history and ongoing activities, working closely with the rest of the A2D Facility team;
• Leading and coordinating monitoring exercises at the Facility-level, thematic-level and individual project-level related to implementation, retrieving substantive information on status of projects, outcomes, outputs, key performance indicators (KPIs), risks, etc. from the SAP Portfolio and Project Management (PPM) module;
• Ensuring that the donor’s annual “Logframe” milestones are met for the A2D Facility as a whole, working closely with the thematic leads in the A2D Facility team, aggregating data and completing the “Logframe” annually, ensuring that data are robust and meet the requirements of the donor, and lead these discussions in quarterly progress update meetings with the donor, including coordinating the preparation of briefings and slides;
• Supporting the organization of relevant events and outreach activities to enhance the visibility of the A2D Facility’s activities and results, working closely with the rest of the A2D Facility team, including supporting logistics, briefing preparation, slides preparation and coordination with relevant internal and external stakeholders and offices;
• Developing a strong understanding of the wider landscape on initiatives, workstreams and other funding streams related to climate innovation in developing country contexts to facilitate complementarity, rather than overlap, and join-up across international organisations, governments and wider stakeholders on addressing clean energy transitions challenges in developing country contexts, and understanding the donor priorities in the future development of the A2D Facility;
• Drafting reports, drafting briefings, preparing slides, coordinating with relevant offices, undertaking ad-hoc assignments and research activities, as required, and reviewing and advising on proposals submitted into call-for-proposals.
• Arranging briefings, tours, and related activities for visitors, missions, travel, events and fellowship holders, supporting the organization of the logistics for the work of the A2D Facility team, working closely with the rest of the A2D Facility team;
• Perform any other duties and assignments as requested by the A2D Facility Manager, Division Chief or Managing Director.

  MINIMUM ORGANIZATIONAL REQUIREMENTS

  Education:

  📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

  ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

  Advanced university degree in monitoring, reporting and evaluation, communications and events, energy and climate analysis, international relations or other relevant field.

  Technical and Functional Experience:

• At least three (3) years of professional experience in technical cooperation project management or portfolio project management, with emphasis on project monitoring, reporting and communications, including some exposure at the international level, is required.
• Ability to research and analyze information independently and recommend solutions is required.
• Ability to write in a clear and concise manner is required.
• Ability to work effectively in multi-cultural teams is desirable.
• Experience in evaluating the needs, conditions and problems in developing countries, is desirable.

  Languages:

  Fluency in written and spoken English is required. Working knowledge of another official UN language is desirable.

  REQUIRED COMPETENCIES

  Core values:
  WE LIVE AND ACT WITH INTEGRITY: work honestly, openly and impartially.

  WE SHOW PROFESSIONALISM: work hard and competently in a committed and responsible manner.

  WE RESPECT DIVERSITY: work together effectively, respectfully and inclusively, regardless of our differences in culture and perspective.

  
  Key competencies:
  WE FOCUS ON PEOPLE: cooperate to fully reach our potential –and this is true for our colleagues as well as our clients. Emotional intelligence and receptiveness are vital parts of our UNIDO identity.

  WE FOCUS ON RESULTS AND RESPONSIBILITIES: focus on planning, organizing and managing our work effectively and efficiently. We are responsible and accountable for achieving our results and meeting our performance standards. This accountability does not end with our colleagues and supervisors, but we also owe it to those we serve and who have trusted us to contribute to a better, safer and healthier world.

  WE COMMUNICATE AND EARN TRUST: communicate effectively with one another and build an environment of trust where we can all excel in our work.

  WE THINK OUTSIDE THE BOX AND INNOVATE: To stay relevant, we continuously improve, support innovation, share our knowledge and skills, and learn from one another.

  
  This appointment is limited to the specified project(s) only and does not carry any expectation of renewal.
  Employees of UNIDO are expected at all times to uphold the highest standards of integrity, professionalism and respect for diversity, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for jobs at UNIDO.
  
  All applications must be submitted online through the Online Recruitment System. Correspondence will be undertaken only with candidates who are being considered at an advanced phase of the selection process. Selected candidate(s) may be required to disclose to the Director General the nature and scope of financial and other personal interests and assets in respect of themselves, their spouses and dependents, under the procedures established by the Director General.

  
  Visit the UNIDO website for details on how to apply: www.unido.org
  
  NOTE: The Director General retains the discretion to make an appointment to this post at a lower level.
  
  Notice to applicants:
  UNIDO does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. If you have received a solicitation for the payment of a fee, please disregard it. Vacant positions within UNIDO are advertised on the official UNIDO website. Should you have any questions concerning persons or companies claiming to be recruiting on behalf of UNIDO and requesting payment of a fee, please contact: recruitment@unido.org