Background
The islands of Bougainville are an integral yet autonomous region of Papua New Guinea (PNG). In 2001, the Bougainville Peace Agreement (BPA) was signed between the national Government of Papua New Guinea (GoPNG) and leaders representing the people of Bougainville. The BPA marked the end of a decade-long civil conflict in which up to 20,000 men and women died and many more were left without family, access to basic services and infrastructure, and left a highly traumatized society. Two decades on from the cessation of hostilities, the progress of the Autonomous Region of Bougainville (ARoB) towards political, economic, and social normality is still slow. The combination of persisting trauma and societal fragmentation, continued prevalence of small arms, excessive consumption of alcohol and other substances by some, high rates of unemployment and violence against women, a ‘lost’ generation without education, and a still young and inexperienced autonomous administration are among the complex challenges facing the Region.
The Bougainville Programme within UNDP Papua New Guinea office supports the delivery of multiple initiatives focused on economic development, peace building and the environment. The programme strives to deliver outcomes focused on improving people’s lives and development outcomes across the region through multi-faced initiatives . A dynamic range of UNDP projects include support to gender transformative peacebuilding through joint programming on Women, Peace and Security; parliamentary strengthening support to the Bougainville House of Representatives, including dedicated support to the joint parliamentary Women’s Caucus of PNG; transparency and accountability support to civil society organisations; and rollout of renewable solar system for communities to build the resilience of Bougainville through expansion of renewable energy access. UNDP has continued to support critical meetings to progress the political dialogue between the national Government of PNG and the ABG and remains a convenor of UN peacebuilding support in Bougainville.
One of the key pillars that UNDP’s Bougainville Programme is supporting is the Bougainville peace process, which was formalised through the signing of the 2001 BPA. The BPA has three core pillars – weapons disposal, operationalizing Bougainville’s new autonomous powers, and holding a referendum within 15 years of Bougainville’s 2005 Constitution which would provide guidance on whether the people wanted independence from PNG or some other form of governance. December 2019 marked a historical moment for PNG-Bougainville relations and implementation of the BPA, with the announcement of the Bougainville Referendum result (hereafter ‘Referendum’). The Referendum conducted with little incident, saw 97.7% of voters choosing independence from PNG. Special efforts were made in advance of the vote to ensure the inclusion of women voters and younger voters, and it appears that the referendum process was inclusive and genuinely representative of the people’s will, with the results widely and peacefully accepted. The conduct of the Referendum was described by many in Bougainville as a key step in broader reconciliation processes. In 2025, the future of Bougainville is the topic of renewed discussion, as an appointed independent Moderator conduct talks on outstanding issues between GoPNG and the Autonomous Bougainville Government (ABG) ahead of potential ratification of the results of the 2019 Referendum. Elections are then expected in the region in July 2025. Support to the Bougainville peace process of provided through the second phase of the Sustaining Peace in Bougainville project, started in December 2022 and funded by the UN Peacebuilding Fund. This project is jointly delivered by UNDP, UN Women and UNFPA with a focus on integrating and advancing the main activities aligned to the peace process.
The Project Admin Clerk/ Driver is required to support the Autonomous Region of Bougainville (AROB) North Central and South Regions for the duration of the project.
Duties and Responsibilities
The Project Admin Clerk/Driver will be responsible for the following key functions
1. Provide reliable and secure driving services using the office vehicle for ARoB Office to programmes and operations staff, experts and consultants, and UN officials and visitors.
• Transport authorized personnel.
• Deliver and collect mail and documents, and perform other messenger responsibilities.
• Meet official personnel and visitors at the airport and assist with visa and customs formalities arrangements when required.
2. Ensure cost-saving through proper use and day-to-day maintenance of the assigned office vehicle.
• Maintain accurate daily vehicle logs.
• Provide inputs to the preparation of the vehicle maintenance plans and reports.
• Make timely minor repairs and/or arrange for major repairs
• Ensure timely changes of oil, check of tires, brakes, car washing, etc
3. Ensure availability in the assigned vehicle of all the required documents, supplies, and necessary spare parts.
• Keep current in vehicle documents such as vehicle insurance, vehicle logs, office directory, and a map of the city/country.
• Ensure vehicle's first aid kit is adequately stocked with standard medical supplies.
4. Take all immediate actions required by rules, regulations, and laws in case of involvement in accidents.
5. Perform admin duties of a clerical nature that include assisting with pouch, procurement, workshops, and related tasks.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Competencies
Core Competencies
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discriminationCross-Functional & Technical Competencies
Administration & Operation
Vehicle Management: Knowledge of policy & procedures on fleet management Registry & correspondence management: Ability to collect, register, maintain and deliver mail and UNDP pouch; ability to manage archives Documents & records management: Overall document (hard or electronic) management; registry and retention policy including storing andBusiness Management
Communications: Communicate in a clear, concise and unambiguous manner both through written andEthics
UN Policy knowledge-ethics: Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integritySecurity Services
Security incident management & monitoring: Ability to provide adequate response to security incidents/eventsRequired Skills and Experience
Education:
Secondary Education (12th grade completed) is required. Valid class 6 Driver’s PNG driver’s license is required. Successful completion of recognized courses in driver safety, tactical driving, mechanic or other relevant training for professional drivers in urban or field contexts is desiredExperience:
Minimum of 3 years of work as a driver with a safe driving record and administrative experience with the UN, national/international Organization is required. Experience in the basic use of computers and relevant office software packages (MS Word, Excel, etc.) and ability to use web-based management and electronic log, file and/or scheduling systems is required. Knowledge and practice of driving regulations, rules and laws. Experience in minor vehicle repair and maintenance. Experience of providing day to day office administrative support at clerical level Fluency in English and Toki Pisin is required.Equal opportunity
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.
UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
Sexual harassment, exploitation, and abuse of authority
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.
Right to select multiple candidates
UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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