Back Project Adaptation Planning Officer [Open to Tier 1 & 2 applicants]

Please note the appropriate Tier indicated in the vacancy title and ensure that you are holding the applicable contract as defined below:

• Tier 1: UNDP/ UNCDF/ UNV staff holding permanent (PA) and fixed term (FTA) appointments (defined as “internal” candidates) 
• Tier 2: UNDP/ UNCDF/ UNV staff holding temporary appointments (TA) and personnel on regular PSA contracts, and Expert and Specialist UN Volunteers
• Tier 3: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates

  Background

  The project “Enabling an Effective National Adaptation Plan (NAP) Process for Tajikistan” addresses identified gaps and barriers to implementation and is consistent with the Government of the Republic of Tajikistan’s vision for the NAP process. The overall goal of the project is to establish the institutional arrangements and human/institutional capacities to develop and execute National Adaptation Plans (NAP) to implement Tajikistan’s National Climate Change Adaptation Strategy (NCCAS).

  The result of the project will be the establishment of the institutional arrangements which will empower the Committee for Environmental Protection under the Government of the Republic of Tajikistan (CEP) to lead the process of translating the country’s adaptation priorities as articulated in the NCCAS and other documents into implementation plans. As part of the NAP process, the project will also capacitate responsible agencies for the six priority sectors which have been identified by the Government of the Republic of Tajikistan as being particularly vulnerable (energy, water resources, transportation, forestry/biodiversity, industry/construction and agriculture) and advance mainstreaming of climate change adaptation considerations in these agencies. The agencies will also develop sectoral adaptation plans, which will be compiled as part of the national NAP. Lastly, the proposed project will address barriers and gaps with respect to financing of priority adaptation measures and implementation capabilities at the subnational level. By addressing these barriers and gaps the project will begin to establish enabling conditions which will allow the NAP to be effectively implemented.

  The project has three outcomes, each consisting of three sub-outcomes, which are in turn implemented by a number of activities. The hired staff will implement Outcome 2 of the project related to strengthening governance, coordination, and institutional arrangements for Climate Change Adaptation planning and implementation.

  Duties and Responsibilities

  Under the overall guidance and supervision of the Project Manager, the Project Adaptation Planning Officer will be responsible for the overall implementation of the project Outcome 2, performing a variety of standard operational and programmatic services within the project framework ensuring high quality and accuracy of work.

  The Project Adaptation Planning Officer will work closely with all project’s personnel and UNDP CO team to ensure relevant requirements are fulfilled in a timely manner with required quality, following the highest standards in line with UNDP guidelines and procedures.

  The duties and responsibilities of the Project Adaptation Planning Officer will include:

  Ensure effective Technical Support to the Project focusing on the achievement of the following results:

  • Achievement of 100% of Outcome 2 AWP targets—both results and financial delivery.
  • Achievement of 100% of NGOs/Academic institutions, International and National Consultants under Outcome 2, including development of ToRs, implementing complete procurement processes such as evaluation of candidates and follow up with the Procurement Unit.
  • Coordinate the work of the contractors in terms of quality, timely and complete supply of deliverables and oversight the payment request process to be implemented in a timely manner.
  • General oversight of the implementation of the project activities implemented under Outcome 2.

    Ensure effective programmatic support to the Project and implementation of Outcome 2, focusing on the achievement of the following results:

    • Maintain good cooperation with the priority cross sector agencies and other project stakeholders.
    • Mapping out of key partners and organize “Partnership enhancement” actions as for example joint field missions, joint events, joint knowledge products or communication materials with key partners under Outcome 2.
    • Maintain good cooperation with project management and team, ensuring active participation in regular/weekly project meetings focused on reporting on progress and schedule of work, bringing into attention troubleshooting issues in Outcome 2 implementation, and deadlines to be met.  
      Active participation in team building activities (at least 2) within team or the cluster to maintain effective teamwork and share knowledge and skills with other staff.
    • Develop Annual and Detail Work Plan, procurement plan for Outcome 2 and track budget expenditure and forecasting.
    • Support in mapping out of project´s specific agreements (donor agreements, LOA, RPA, LVG) & deadlines for reporting, new tranche, and conduct periodic monitoring of all these instruments under Outcome 2. 
      Provide assistance in planning, and regular monitoring of activities related to Outcome 2 including Project Final Evaluation.
      Support in developing project reports (QPR, Semi-annual report, APR and donor and government reports) on time (within the deadline) with a result-oriented narrative that includes qualitative and quantitative data (disaggregated by gender), based on project annual targets and indicators, and well written narrative.
    • Ensure the development and submission of written materials, updates, press release, NVs, Intermediate Progress Reports to GCF and relevant partners.
    • Facilitate the integration of Climate change adaptation into priority sector agency planning and regulatory frameworks.
    • Ensure the process of conduction of priority sector vulnerability assessments and development of the adaptation plans for four priority sectors are completed.
    • Upon request of the Project Manager (PM) to participate and make presentations in conferences, working meetings, round‐table discussions, Steering Committee Meetings, etc.
    • Provide necessary support in the organization of mission and international consultants’ visits, seminars, press conferences, workshops, Steering Committee meetings and team building activities.
    • Support in mapping-out of gender-sensitive products and activities.
    • Achievement of 100% of gender-related activities as identified in the gender action plan.
    • Ensuring that all communication materials and reports use sex-disaggregated data and gender-sensitive language.
    • Write at least one story on how the project has addressed gender issues in Outcome 2.

      Ensure effective support in Knowledge building and knowledge sharing of the Project, focusing on achievement of the following results:

      • Support in preparation of “project communication action plan”, and delivery of 100% of this plan including production of communication materials and/or knowledge products, social media posts for all project events, at least one web-story or blog/vlog, drafting of project fact sheet.
      • Assist Project Manager in establishment and maintenance of database of donor organizations, development partners and other national agencies and ministries and provide assistance in organizing and conducting meetings with development partners, donors, and national counterparts.
      • Ensure effective dissemination of and access to information on project activities and results and support the project outreach and PR activities in general.

        The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office/Project and the Organization. 

        Institutional Arrangement

        The Project Adaptation Planning Officer will report to the Project Manager for UNDP/GCF Project “Enabling an Effective National Adaptation Plan (NAP) Process for Tajikistan”.

        Competencies

        Core competencies:

        • Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
        • Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
        • Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
        • Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
        • Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
        • Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
        • Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.
           

          Cross Functional and Technical competencies:

          📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

          ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

          Business Direction & Strategy

          • Effective Decision Making    
            • Take decisions in a timely and efficient manner in line with one's authority, area of expertise and resources and take into consideration potential wider implications.

              Business Management 

              • Resource Management    
                • Allocate and use resources in a strategic or tactical way in line with business needs and priorities and principles of accountability and integrity.
                • Communication    
                  • Communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
                  • Ability to manage communications internally and externally, through media, social media and other appropriate channels.

                    2030: Agenda Planet 

                    • Disaster Risk Reduction and Recovery    
                      • Disaster Risk Reduction: Mainstreaming/Integrating Disaster Risk Reduction and Climate Adaptation into Development.
                      • Climate    
                        • Climate change adaptation policy and planning: National Adaptation Plans.
                        • Climate Change Adaptation: Climate-Resilient Infrastructure.
                        • Climate Strategies and Policy: Long-Term Strategies.
                           

                          Required Skills and Experience

                          Education:

                          • Advanced University Degree (Master’s degree or equivalent) in Environment, Development Studies, Natural Resource Management, Social Sciences, or any relevant related field is required. OR
                          • A first level university degree (Bachelor's degree) in the areas mentioned above with an additional two years of relevant experience will be given due consideration in lieu of Master's degree. 
                             

                            Experience:

                            • Applicants with a Master’s degree (or equivalent) in a related field of study are not required to have professional work experience. 
                            • Applicants with a Bachelor’s degree (or equivalent) are required to have a minimum of two years of relevant experience in coordination, implementation or supporting climate change intervention, preferably adaptation initiatives or other related fields. 

                              Required skills:

                              • Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of web-based management systems such as ERP is required.

                                Desired skills:

                                • Experience in designing knowledge management products such as vulnerability assessment report, curriculum development on CCA and awareness raising products and tools and any other products related to climate change or environment.
                                • Experience in coordination, institutional arrangements, and governance, preferably in climate change and/or environment.
                                • Experience in organizing training, workshops, meetings, and other events on climate change adaptation (CCA).
                                • Experience in supporting the facilitation of capacity building intervention and awareness raising campaign and sensitization activities on CCA

                                  Languages:

                                  • Fluency in English, Russian and Tajik is required.
                                     

                                    Equal opportunity

                                    As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. 

                                    UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

                                    Sexual harassment, exploitation, and abuse of authority

                                    UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. 

                                    Right to select multiple candidates

                                    UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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