Background Information - Myanmar
Myanmar is one of UNOPS’ leading offices in Asia, acting as fund manager for some of the largest development programmes in the country. In addition, UNOPS is Principal Recipient for the Global Fund in Myanmar and for the Global Fund’s regional artemisinin-resistance initiative targeting drug resistant malaria in the greater Mekong sub-region. UNOPS also provides procurement, infrastructure and project management services to a wide range of organizations in the country, including international development partners, other UN agencies, NGOs and INGOs. UNOPS plays a critical role in ensuring that the quality of services provided to its partners meets stringent requirements of speed, efficiency and cost effectiveness.
Project Information
LIFT is embarking on a new strategic period for 2024-2028. The LIFT 2024-2028 Strategy builds on the achievements of LIFT's experience as well as recent adaptations and learning in the face of a changing and dynamic context. The new Strategy outlines an approach to tackle structural drivers of poverty and vulnerability, while also considering immediate interventions to secure and maintain Myanmar's previous development gains. LIFT has proven itself as a key delivery partner across Myanmar’s changing contexts – ranging from post-Nargis recovery, a time of political transition, and relief support during COVID-19. LIFT is managed by the United Nations Office for Projects Services (UNOPS) and has received funding from 16 international donors. The current donors are the United Kingdom, the European Union, Switzerland, Australia, the United States of America, Canada, New Zealand, Norway, and Denmark.
About the role
The Programme Management Associate will work under the direct supervision of the Programme Management Specialist (Coordination) and will support and coordinate the operational and administrative needs of the LIFT Fund.
Functional ResponsibilitiesAssist in the preparation and facilitation of external and internal meetings, ensuring that materials and necessary documentation are prepared and disseminated in a timely manner.
Support the organization of workshops, training sessions, and meetings by handling logistics such as venue booking, preparation of materials, and catering arrangements.
Provide administrative support in LIFT’s activities such as preparing operational advance for program activities, preparing cash forecast, initiating Purchase Order (PO) in the UNOPS ERP system (oneUNOPS), preparing disbursement request in the oneUNOPS.
Coordinate the use of external services, such as consultants and service providers, ensuring compliance with UNOPS policies, procedures, and relevant regulations.
Track LIFT’s retainer pool and facilitate processes for the engagement of national and international consultants, ensuring alignment with LIFT’s project goals and operational requirements and under the guidance of the Programme Management Senior Officer (Programme Support).
Track contracts with external service providers, ensuring compliance with UNOPS guidelines and contractual obligations, and monitor performance and deliverables to ensure project success.
2. Asset and Resource Management
Assists in the management of the Funds’ assets and ensures proper inventory control ensuring proper transfer, disposal, change of ownership of the asset during the programme life cycle in coordination with the Support Services Unit (SSU).
Facilitates procurement and manages distribution of office supplies and resources across relevant LIFT teams.
Timely preparation and submission of periodic asset reports; support coordination of physical asset verification of the Fund. 3. Documentation and Reporting
Maintain an efficient document and information management system, ensuring that both digital and physical archives are organized and up to date.
Support in the preparation of project communication, documentation, reports, and contracts, checking accuracy and compliance with UNOPS formats and style as requested by the supervisor.
Facilitate translation of documents and assist as a translator (English/Myanmar) when required.
Draft routine correspondence, reports and papers related to the unit's work.
Ensure reports or documents for meetings are circulated in a timely manner.
Education
Completion of secondary education is required.
A first-level university degree (Bachelor’s) preferably in Business Administration, Social Sciences, Development Studies, or a related field is an asset and may substitute for 4 years of required work experience.
Experience
Minimum 6 years of progressively responsible experience in supporting implementation of project activities is required.
Experience in working in development or humanitarian projects is highly desirable.
Experience working with the UN or international organizations is highly desirable.
Experience in the usage of computers and office software packages (e.g. MS Office newer versions, Google Suite Applications) is required.
Language Requirements
Fluency in English is required.
Proficiency in Burmese is required.
Contract type: Local Individual Contractor Agreement (LICA)
Contract level: LICA-6
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance. For more details about United Nations staff contracts, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/UN-Staff-Contracts.aspx
Additional Information
Please note that UNOPS does not accept unsolicited resumes.
Applications received after the closing date will not be considered.
Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
Terms and Conditions
For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.
All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.