Org. Setting and ReportingThis position is located in the Secretariat of the Regional Agreement on Access to Information Public Participation and Justice in Environmental Matters in Latin America and the Caribbean (the Escazú Agreement) at the Sustainable Development and Human Settlements Division. The Economic Commission for Latin America and the Caribbean is one of the five regional Commissions of the United Nations. It was founded in 1948 with the purpose of contributing to the region's economic and social development. Its mission includes the design, monitoring and evaluation of public policies and the provision of advisory services, expertise and training to Governments, as well as support for regional and international cooperation and coordination activities. Please visit our website at www.eclac.org for further information. ResponsibilitiesUnder the overall supervision of the Director of the Division and the direct supervision of the Legal Officer, the Programme Management Assistant will support the discharging of secretariat functions in respect of the Regional Agreement on Access to Information, Public Participation and Justice in Environmental Matters in Latin America and the Caribbean and be responsible for the following duties: • Performs a full range of management and administrative support functions to assist the implementation of projects related to the Agreement. • Provides assistance in the organization and implementation of Secretariat activities covered in each project, respectively. • Assists in managing consultants and individual contractors hired under each project, in particular liaising with human resources, financial services and administration, monitoring performance, reviewing products and processing payments, as required. • Responds or drafts responses to a wide range of correspondence and other communications of the Secretariat. • Performs administrative arrangements related to official travel of staff, meeting participants and experts; maintaining files of rules, regulations, administrative instructions and other related documents related to project activities; • Research, compiles and organizes information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences, etc. • Monitors the status of expenditures and allotments through Umoja. • Performs a variety of administrative duties (e.g. meeting organization, conference services, human resources, contracts, procurement, among others), including preparing and/or processing administrative requests through Umoja. • Assists in the preparation of presentation materials using appropriate technology/software. • Formats documents, using electronic formats; handles arrangement for printing and translation as necessary; coordinates shipment arrangements, courier services, etc. • Maintains calendar/schedules; monitors changes and communicates relevant information to appropriate staff inside and outside the immediate work unit. • Performs data entry and extraction functions. • Maintains files (both paper and electronic) and databases for work unit. • Performs other related administrative duties, as required (e.g., operational travel programme; monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating seminars, conferences and translations). • Assists with other day-to-day administrative procedures and performs other duties as assigned. Competencies• Professionalism: Knowledge of general office and administrative support including administrative policies, processes and procedures. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of woman and men in all areas of work. • Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. • Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. EducationHigh school diploma or equivalent is required. NOTE: For positions in the General Service category, candidates are required to clearly indicate in their Applicant Profile (AP) relevant information confirming completion of High School. Job - Specific QualificationRelevant studies in any field of legal or related area is desirable. Work ExperienceAt least three (3) years of experience in project management, general office support or related area is required. The minimum years of relevant experience is reduced to one (1) for candidates who possess a first-level university degree or higher. Experience in document management is required. Experience in working for an international organization is desirable. Experience using ERP systems such as SAP is desirable. One (1) year or more of experience in data analytics or related area is desirable. Experience using GDoc is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English and Spanish are required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).