Org. Setting and ReportingThis position is located at the United Nations Interregional Crime and Justice Research Institute (UNICRI) in Turin, Italy. The incumbent will work under the direct supervision of the Senior Programme Officer (Deputy Director). For more information on UNICRI, please visit the website: www.unicri.org. ResponsibilitiesWithin assigned authority, the incumbent will be responsible for providing administrative assistance in the implementation of projects, particularly: • Provide support in planning, implementation, and monitoring of assigned projects and activities, including, but not limited to, training activities offered through various UNICRI projects and programmes. • Assist in preparing and analyzing project budget proposals; interpreting budget guidelines to ensure that requisite information is included and justified in terms of the proposed activities; propose adjustments as necessary; prepare revised budget estimates and cost plans; support the preparation of financial reports and ensure that expenditures are correctly categorized. • Assist in the monitoring of projects and programmes budgets and expenditures; categorize, update, track and analyse related data, e.g., accounting records, outputs, resources utilised, and revisions; carry out periodic status reviews, identify issues and initiate requisite follow-up actions; report on budget revisions, expenditures and obligations, verify availability of funds. • Initiate creation of grants and work breakdown structures (WBS), allotments of funds, shopping carts, fund commitments, financial authorizations for expenditure, service entry sheets, payments processing, and other necessary actions as required, and ensure their necessary entry and approval using the United Nations SAP system, UMOJA. • Serve as a focal point for planning and monitoring project resources, involving extensive liaison with different stakeholders to initiate requests, prepare and review standard terms of references, obtain necessary clearances, process and follow-up on administrative actions and resolve related issues. • Provide support in performing duties related to human resources planning and consequent implementation of recruitment of non-staff personnel following the projects’ and programmes’ needs, including monitoring availability of funds, preparation of terms of reference, creation of job openings and evaluation of candidates, collection of required documentation from selected candidates, and facilitation of the issuance of employment contracts. • Ensure all logistical coordination (in close coordination with local host-country and external counterparts, service providers, vendors, etc.) for workshops, conferences, meetings and other events; including travel arrangements for participants, establishment and maintenance of contact with local vendors to facilitate procurement and/or purchase of materials, efficient scheduling of meetings, establishing and maintaining an updated database/list of all relevant local and external service providers, counterparts, and stakeholders. • Prepare, maintain and update files and internal databases; design and generate a variety of ad-hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate inspection and other reviews. • Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. • Assist with visualizations and updating information material such as web pages or brochures. • May be responsible for providing guidance, training, and daily supervision to other general service staff in the area of responsibility. • Provide administrative, logistical, clerical, etc. support to UNICRI’s Senior Management in carrying out their managerial duties (e.g., organization of programme management meetings, staff meetings, project appraisal committee meetings, etc.) • Perform other work-related duties as assigned. CompetenciesProfessionalism: Has knowledge of internal policies, processes, and procedures, in particular, those related to programme/project administration, implementation and evaluation, technical cooperation, programming, and budgeting. Has an understanding of the modalities of implementation of training and advanced education projects/programmes. Has the ability to identify and resolve a range of issues/problems and to work well with figures, undertake basic research and gather information from standard sources. Has demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Is able to perform analysis, modeling and interpretation of data in support of decision-making. Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. EducationHigh school diploma or equivalent is required. Job - Specific QualificationNot available. Work ExperienceA minimum of seven (7) years of progressively responsible work experience in the administration, including budget preparation and monitoring, human resources planning, etc., of programmes and projects in crime prevention and criminal justice, is required. The minimum number of years of relevant work experience is reduced to five (5) for candidates with a first-level university degree or higher. Work experience with an Enterprise Resource Planning (ERP) System is required. Work experience with the in-house United Nations SAP system, UMOJA, is desirable. Work experience in the United Nations or a similar large international organisation is desirable. Work experience with grants management processes is required. LanguagesEnglish and French are the working languages of the United Nations Secretariat. Fluency in English is required. Fluency in Italian, which is the language of the Host Country, is desirable. Knowledge of another United Nations official language is an advantage. AssessmentEvaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. Special NoticeThis is a project post. Filling of this position is subject to funding availability and the initial appointment will be for a period of one year and will be limited to service with UNICRI. Extension of the appointment is subject to extension of the mandate and/or the availability of the funds. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. The movement of staff members from the General Service and related categories to the Professional category in the United Nations Secretariat is exclusively allowed through the Young Professionals Programme competitive examinations. Only a few staff members pass the competitive examinations. Passing the competitive examinations does not guarantee movement to the Professional category. For further information, please visit https://careers.un.org/lbw/home.aspx?viewtype=GP United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. 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