Back Programme Associate (Shelter & Settlement )

This vacancy is open to internal candidates. In general and for all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
 ContextUnder the overall  supervision of the Head of Programmes and the direct supervision of the  Programme Coordinator( Shelter & Settlement / CCCM), the Programme Associate (Shelter and Settlement)  will support in coordination and managing IOM Sudan Shelter and Settlement activities and they will be responsible and accountable for Coordination, Distribution, Liaison with different stakeholders and ensuring the timely provision of NFIs, Shelter, and HK assistance to vulnerable populations in Sudan.

1. Support the Shelter & Settlement Senior Program Assistant on the planning and execution of all phases of the distribution of NFIs, Shelter, and HK assistance from initial planning, coordination, implementation to the final monitoring. 

2. Provide guidance, materials, templates, and Standard Operating Procedures (SOPs) for IOM common pipeline partners to support them to carry out shelter, NFI, and HK needs assessments, distributions and Post Distribution Missions.

3. Assist to plan and coordinate with IOM approved partners and IOM team to receive shelter, NFI, and HK items from IOM warehouses.

4. Prepare distribution reports, including analysis and recommendations. Plan and participate in post-distribution monitoring exercises and prepare PDM reports in coordination with the M&E/QC Officer.

5. Provide administrative support for the shelter, NFI, and HK Programme including preparing Purchase Requests (PRs) in the IOM PRISM and following up on Purchase Orders (PO) creation with the Procurement and Logistics Unit as required.

6. Support with payment requests for the accepted services/ goods supplied and as needed follow up on MIGO creation with the Logistics and Procurement Unit.

7. Support dispatch of NFI/shelter stock in coordination with IOM logistics, ensuring completion, accurate record keeping, and follow up on issues.

8. Attend coordination meetings with Sub-cluster partners and IOM common pipeline partners at country level, on approaches to shelter, NFI, and HK. 

9. Support with obtaining required permits for transporting relief items and movement of staff to localities in coordination with protocol colleagues. 

10. Undertake duty travel when necessary to support staff members at different field locations. 

    Perform such other duties as may be assigned Education

    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

    ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

    • Bachelor’s degree in Administration Management or a related field from an accredited academic institution with at least three years of relevant working experience. 

    • OR

    •  Secondary School Diploma with at least five years of relevant working experience

       

      Accredited Universities are those listed in the UNESCO World Higher Education Database. Experience

      • Experience preferably in administrative support or similar roles.

      • Previous working experience with NGOs or international organizations is an advantage.

      • Experience working in an emergency context with throughout knowledge of executive assistance and liaison with the government is a significant advantage.  Skills

        • Solid computer skills, including proficiency in MS Office package (Office, Excel, Power Point, Outlook), is essential;

        • Undertake duties delegated by the respective supervision, hold self-accountable in completion of assigned task and manage resources efficiently;

        • Knowledge of the region is an advantage.Languages

          • Fluency in English and Arabic is required (oral and written).IOM’s official languages are English, French and Spanish.Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. Required Competencies IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process. Values - all IOM staff members must abide by and demonstrate these three values:

          • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
        • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
      • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
    • Courage: Demonstrates willingness to take a stand on issues of importance.
11. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.Core Competencies – behavioural indicators (Level 1)
12. Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.