Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
United Nations Volunteers (UNV) contributes to peace and development through volunteerism worldwide. UNV works with partners to integrate qualified, highly motivated and well supported UN Volunteers into development programming and promote the value and global recognition of volunteerism. Globally, six Regional Office provide oversight and strategic guidance to the UNV Field Units in their respective geographical assignments for achieving the regional and corporate results through improved volunteer mobilization, diversified partnerships with UN entities and effective volunteer management.
The Timor-Leste UNV Field Unit based in Dili is mainly accountable for the mobilization and placement of UN Volunteers in UN Agencies, Funds, and Programmes in Timor-Leste focused on peace, development and humanitarian needs.
The UNV Field Units represent and position UNV in the respective countries and bring UNV’s services and solutions closer to its partners from governments, UN entities, civil society and private sector. The Timor-Leste UNV Field Unit is supervised by UNV Asia and the Pacific Regional Office, based in Bangkok.
Reporting to the Portfolio Manager/Specialist, Regional Office, the Programme Analyst leads and manages the UNV Field Unit. She/he is responsible for effective strategic planning, leading to mobilization and placement of UN Volunteers, select administrative/operational support to volunteers, and advocacy and positioning of UNV interests in the country, in line with UNV’s Strategic Framework. The Programme Analyst builds and maintains relationships with main partners, and effectively coordinates with the Regional Office and HQ organizational units, on volunteer mobilization, programme implementation, and provision of substantive inputs and facilitation of corporate initiatives. The main responsibility of the Programme Analyst is to increase volunteer volume in-country through these programmatic and partnership functions.
1. UN Volunteer mobilization and management
Liaise with UN agencies in the country to ensure an understanding of UNV’s mandate, key offers and the added value that UN Volunteer assignments bring in support to the achievement of their respective mandates. Maintain business intelligence on UN agencies, identifying specific entry points to diversify partnerships with the key result of increased volunteer assignments, including the assessment and reporting on the forecast demand for onsite and online UN Volunteers in the country. Identify volunteer placement opportunities and present UNV value proposition and volunteer modalities with the objective of maximizing international and national volunteer presence, including collaboration in the preparation of descriptions of assignment, with partner agencies and other partners. Ensure that incoming and outgoing UN Volunteers are adequately briefed and debriefed and extend personal support and guidance to UN Volunteers serving in the country in close coordination with UNDP Focal Point. Work closely with the Field Security Officer and provide support to the UN Designated Official to ensure a detailed understanding among UN Volunteers on all security-related issues. Monitor the well-being and performance of serving UN Volunteers through routine field visits to their duty stations and discussions with their supervisors and counterparts. Oversee and approve UN Volunteers’ entitlements as delegated, authorized, or needed. Attract relevant national talents and manage local talent sources as per the country demand forecast and agreed talent acquisition priorities, in coordination with the regional Talent Acquisition Analyst. Provide overall management and administrative support to UN Volunteers.Achieve Results
Scale up solutions and simplifies processes, balances speed and accuracy in doing workThink Innovatively
Offer new ideas/open to new approaches, demonstrate systemic/integrated thinkingLearn Continuously
Go outside comfort zone, learn from others and support their learningAdapt with Agility
Adapt processes/approaches to new situations, involve others in change processAct with Determination
Able to persevere and deal with multiple sources of pressure simultaneouslyEngage and Partner
Is facilitator/integrator, bring people together, build/maintain coalitions/partnershipsEnable Diversity and Inclusion
Facilitate conversations to bridge differences, considers in decision makingCross-Functional & Technical competencies
System Thinking
Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the systemNegotiation and Influence
Reach a common understanding/agreement, persuade others, resolve points of difference through a dialogue, negotiate mutually acceptable solutions and create ‘win-win’ situations.Knowledge Generation
Ability to research information and to turn it into useful knowledge, relevant for context, or responsive to a stated need. Ability to apply existing concepts to new situations, and to develop new concepts to generate workable solutions and new approaches. Knowledge of relevant concepts, conceptual models, and theories that can be useful in addressing new situations.Results-based Management
Ability to manage the implementation of strategies, programmes, and projects with a focus at improved performance and demonstrable results. Knowledge and understanding of relevant theories, concepts, methodologies, instruments, and tools.Partnerships Management
Build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies.Digital Awareness and Literacy
Ability to monitor new and emerging technologies, as well as understand their usage, potential, limitations, impact, and added value. Ability to rapidly and readily adopt and use new technologies in professional activities, and to empower others to use them as needed. Knowledge of the usage of digital technologies and emerging trends.Event planning and execution
Ability to plan, manage and execute of public and private events to ensure that they support and amplify individual communications and advocacy initiatives, as well as UNV's overall brand and mandate.People Management
UNDP People Management Competencies can be found in the dedicated site. Required Skills and Experience Education:
Advanced university degree (master's degree or equivalent) in social sciences, international development, project management, public/business administration or related fields is required or A first-level university degree (bachelor’s degree) in combination with two additional years of qualifying experience will be given due consideration in lieu of the advanced university degree. Experience: Minimum of 2 years (with master’s degree) or 4 years (with bachelor’s degree) of relevant professional experience in a humanitarian, development, peace and/or, related field. Experience in partnership management and/or inter-agency cooperation is essential. Experience with national development situations in Timor-Leste is required. Experience using computers and office software packages (ERP, MS Word, Excel, PowerPoint, etc.) is required. Experience in managing small teams is desirable. Work experience with the United Nations is an asset. Previous experience in a civil society setting and/or as a volunteer with volunteer management and/or promotion of volunteerism is a distinct advantage. Experience in handling of web-based management systems is highly desirable. Experience with Digital Transformation and the use of new technologies desirable. Fluency in English is required. Knowledge of other languages spoken in Timor-Leste would be an advantage.