Back Procurement Officer - Addis Ababa

ORGANIZATIONAL OVERVIEW

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender equality, youth, research, technology, communication, and social marketing — creating a unique mix of capabilities to address today's interrelated development and humanitarian challenge in more than 70 countries. FHI 360’s Crisis Response team is responding to the humanitarian emergency in Northern Ethiopia, focusing on emergency health, nutrition, protection and WASH activities to support the goal of reducing morbidity and mortality.

POSITION OVERVIEW

Will report to the Senior Procurement Officer. He or she responsible to coordinate procurement orders with relevant departments and programs to guarantee that the correct commodities are requested and that the requesters receive their goods and services at the right time, in the right place, to the right quality and at the right price. By organizing efficient procurement planning and management, the position holder will also be accountable for providing the field offices with timely, efficient, and responsible procurement support.

RESPONSIBILITY AND TASK

• Ensure all FHI360 procurements are always completed according to procedures, and within the minimum timeframes stipulated for each of the procurements
• Liaise closely with the senior procuremnt officer, procuremnt assistant as well as the Admin and Procuremnt Manager for all local and international procurements
• Carry out procurements including getting quotations, preparing purchase orders, contracts, negotiations, dealing with vendors, checking legal requirements etc
• Guide the management on local legal issues regarding procurements and contracts
• Keep records and maintain contacts with suppliers and conduct price comparisons to get the best value for money. Keeps a vendor database up to date accordingly
• Identify potential, credible and competent vendors for FHI360 to deal with and do town run for quick procurements and coordinate FHI360 procurement with vendors and contractors
• Keep proper record of invoice receipts, requisitions, purchase order forms, waybills, and all other documents

  Applied Knowledge & Skills:

  • Working knowledge of standards and functions and applies the fundamental concepts, practices and procedures of procurement activities.
  • Knowledge of company policies and procedures regarding procurement services.
  • Excellent oral and written communication skills.
  • Proficient use of Microsoft Office and computer software skills.
  • Good problem solving skills, well organized and detailed oriented.
  • Ability to analyze and interpret data, identify errors and prepare reports.
  • Ability to work well with others and independently.

    Problem Solving & Impact:

    • Works on problems that are diverse in scope and require evaluation of identifiable factors.
    • Exercises judgment within defined practices and policies in selecting methods and techniques for obtaining solutions.
    • Decisions made generally affect own job or specific functional area.

      Supervision Given/Received:

      • Has no supervisory responsibility.
      • Receives instructions on new assignments.
      • Typically reports to a Administration and Operation Manager.

        Education:

        • BA/BSC in management; procurement or related fields
        • Diploma/certificate courses in Logistics and Supply Chain strongly preferred

          Experience:

          • Minimum four (4) years’ experience in a procurement position preferably with NGOs
          • Ability to follow policies and procedures and work systematically
          • Able to use policies and procedures to solve problems, and be proactive in bringing ideas and solutions
          • Able to maintain good relations with colleagues and suppliers, even in difficult circumstances, always maintaining professionalism when representing FHI360
          • Able to work in a team, and motivate others, and participate actively in team meetings and discussions
          • Able to analyze information, prioritize and take decisions and responsibility for those decisions
          • Excellent organization and planning skills
          • Able to work well under pressure
          • Dynamic, energetic, and committed to FHI360’s work in Ethiopia
          • Keen to work in a busy environment, and take pride in working hard and achieving results
          • Strong computer skills, especially in Excel, Word and use of email
          • Strong English language skills, both written and verbal
          • Articulate, professional and able to communicate in a clear, positive manner with clients and staff.
          • Must be able to read, write and speak fluent English.
          • Prior experience in a non-governmental organization (NGO) preferred.

            Typical Physical Demands:

            • Typical office environment.
            • Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
            • Ability to sit and stand for extended periods of time.

              Technology to be Used:

              • Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

                Travel Requirements:

                • Less than 10-25%

                  This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

                  📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

                  ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

                  FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

                  Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

                  FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

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                  FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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