The Position:
The Personal Assistant (PA) provides critical senior level, administrative, secretarial and communications support, as a direct report of the Country Representative.
As the key administrative support to the National Representative, you will be responsible for maintaining full confidentiality, upholding protocol, managing information flow and following up on deadlines and commitments. You will also provide logistical support; support communications; and coordinate secretarial services.
You will report to the National Representative
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
As the key administrative support to the National Representative, you will be responsible for maintaining full confidentiality, upholding protocol, managing information flow and following up on deadlines and commitments. You will also facilitate knowledge building and management; provide logistical support; support communications; and coordinate secretarial services.
You would be responsible for:
Ensuring optimal communication flows between the Representative and the staff of the CO, as well as external counterparts. In consultation with other CO personnel, responding to requests for information, in a timely, discrete manner.
Operational
Establish, update and maintain the National Representative’s agenda.Qualifications and Experience:
Education:
Education Requirements
Bachelor's Degree - 2 year(s) experience Or High School Certificate - 5 year(s) experience - Business Administration, International Relations or any other Social Science
Knowledge and Experience:
Experience in administration. Experience in working with ERP (Enterprise Resources Planning) based applications is desirable Strong interpersonal and organizational skills. Proficiency in current office software applications and corporate IT financial systems. Good written and verbal communication skills Responsibility and Reliability Fluency in oral and written Spanish and English Organizational skills Advanced computer skills including knowledge of Microsoft Office Package and Google applications. Knowledge and experience managing tools for planning and monitoring Attention to details. Ability to follow-up Oral and written communication skills Good conflict and self management Confidentiality Adaptability to different situations Good sense of timing Team work Capability of doing multiple tasks at the same timeLanguages:
Fluency in English and Spanish is required
Required Competencies:
Values:
Exemplifying integrity,
Demonstrating commitment to UNFPA and the UN system,
Embracing cultural diversity,
Embracing change
Core Competencies:
Achieving results, Being accountable, Developing and applying professional expertise/business acumen, Thinking analytically and strategically, Working in teams/managing ourselves and our relationships, Communicating for impactFunctional Competencies:
Providing logistical support Managing data Managing documents, correspondence and reports Managing information and work flow Planning, organizing and multitaskingManagerial Competencies:
Providing strategic focus, Engaging in internal/external partners and stakeholders, Leading, developing and empowering people, creating a culture of performance Making decisions and exercising judgmentCompensation and Benefits:
This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.