At CERN, the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world's largest and most complex scientific instruments, they study the basic constituents of matter - fundamental particles that are made to collide together at close to the speed of light. The process gives physicists clues about how particles interact, and provides insights into the fundamental laws of nature. Find out more on http://home.cern.
Introduction
Are you organised, discrete and a team player? Do you have experience with payroll processing or Human Resources compensation treatments? We are looking for a dynamic person with good attention to detail to join our Personnel Accounting section.
As a member of the Personnel Accounting section, you will be part of a small, versatile team responsible for processing the monthly salaries of the Organisation, and for the reimbursement of various expenses and payment of certain to members of personnel. Additional tasks performed by the team include participation in regular accounting book-closes, and the issuance of correct financial certificates.
Functions
The Payroll Assistant will ensure accurate and timely processing of the monthly payroll for the Organization, which includes approximately 4500 members of personnel. You will work in tandem with one other colleague and will gradually take on the following responsibilities:
Preparing, controlling and validating the Organization’s payroll.Calculating and validating the Organization’s social contributions.Coding and recording accounting entries.Performing regular monitoring of accounts relating to payroll activities.Answering ad hoc queries from Members of Personnel or internal services (HR, Legal Service, etc.)Performing diverse administrative duties, such as registering personnel’s bank details, processing applications for optional insurances, issuing financial attestations, etc.Maintaining regular contact and good relations with both internal services and external contacts.In the spirit of flexibility within the team, ensure back up of colleagues. This post requires strict confidentiality and full respect of privacy of data.
Higher administrative diploma or equivalent relevant experience in the field of accounting or finance or a related field.
Experience:
Proven professional experience in the field of salary processing, reimbursements to employees or accounting for personnel
Technical competencies:
Accounting control and analysisUse of accounting toolsCustomer serviceKnowledge of administrative rules and proceduresUse of office software packages: especially ExcelBehavioural competencies:
Achieving Results: Having a structured and organised approach towards work; being able to set priorities and plan tasks with results in mind.Working in Teams: Working well in groups and readily fitting into a team; participating fully and taking an active role in team activities. Building and maintaining constructive and effective work relationships.Demonstrating Accountability: Working conscientiously and reliably; delivering on promises. Maintaining confidentiality.Solving Problems: Identifying, defining and assessing problems, taking action to address them. Anticipating obstacles; assessing alternative solutions in order to have a fall-back plan. Communicating Effectively: Expressing opinions, ideas and suggestions with conviction and in a logical/structured manner; keeping to the point. Ensuring that information, procedures and decisions are appropriately documented.Language skills:
Spoken and written English and French: ability to understand and speak both languages in professional contexts as well as the ability to prepare / draft accurate texts in both languages.
Eligibility and closing date:
Diversity has been an integral part of CERN's mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success. We welcome applications from all Member States and Associate Member States.
This vacancy will be filled as soon as possible, and applications should normally reach us no later than 23:59 CET Thursday 18th January 2024.
Employment Conditions
Contract type: Limited duration contract (5 years). Subject to certain conditions, holders of limited-duration contracts may apply for an indefinite position.
Job grade: 3-4 (https://careers.cern/salary-conditions)
Job reference: FAP-ACC-PA-2023-185-LD
Benchmark Job Title: Process/Services Assistant