Back Operations Assistant

This is a hybrid position in our WRI Europe office in the Hague. The role will require at least 3 days per week in office. This will be a 1 year contract with the possibility of extension.

About the Program:

The WRI Operations Department strives to make all global offices capable and low risk, enhancing their operational capabilities, establishing sustainable growth through a bond of mutual respect, collaboration and sharing knowledge across the sisterhood of WRI offices. This is done by targeting standards of performance, and measuring efficiency and effectiveness across all the offices.

Job Highlight:

Reporting to the Europe Operations Officer, you will provide operational support primarily for The Hague office but will also collaborate with the team across all Europe offices (The Hague, London and Bonn). The operational areas included are Facilities, HR, Finance, and IT. You will ensure efficient and effective processes are in place and will provide hands-on support with all facility processes for The Hague office. You will integrate equity into your work. You will be supported by the Europe Operations Team which is based in the Hague and in London.

What will you do:

Office Space and Facilities (60%):

• Work with the Operations Officer to ensure effective maintenance of the office facilities in the Hague, coordinating with the building managers
• Coordinate and ensure Fire Marshall and First Aid training is given annually to required staff and health and safety measures are in place in our Hague office
• Help with monthly payment of invoices and assist new vendors in using the vendor portal, along with other finance tasks
• Work with the IT team to ensure the purchase of any equipment needed in the office and ensure IT inventory is updated
• Coordinating the repair and maintenance of the printer, laptops, and any other IT equipment
• Provide on-site support to staff using meeting rooms with AV requirements
• Responsible for ordering coffee, milk, stationary and other office supplies and managing the shipment and receipt of all products, materials, and supplies

  Sustainability Work – Europe and Global (15%):

  • Support the Europe Sustainability work, helping with research and office initiatives

    Other (15%):

    • Assist HR and the Talent Acquisition teams with the internship program in the Hague office
    • Input into operational process improvements, proposing new ways forward using critical thinking and problem-solving skills
    • Support preparation of process documentation

      📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

      ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

      Events (10%):

      • Work with the Organizing Committee to help organize and support office events.

        What will you need:

        • Education: You have completed a bachelor’s degree in business administration, environmental management, human resources, operations or similar. Additional experience is accepted in lieu of a degree.
        • Experience: You have 1+ year of full-time relevant work experience
        • Experience using Microsoft Office, Outlook, Excel, and Word
        • Experience in a service or customer-oriented role
        • Demonstrated interest in IT systems or processes
        • Experience working in an international environment is desirable
        • Languages: You are proficient in written and spoken English. The ability to work in Dutch to some degree would is desirable.

          Potential Salary:

          € 38,000 - €45,000

          Salary is commensurate with experience and other compensable factors.

          How to Apply:

          Please submit a resume with a required cover letter by 11 November 2024. We may close the applications portal sooner if we receive a high volume of applications from qualified candidates.

          You must apply through the WRI Careers portal to be considered.

          What we offer:

          • A competitive salary
          • Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US
          • The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.