Overview of the Functions of the Post\n\n
The Office of the\nDirector-General is responsible for overall accountability for implementing the mission and\nvision of ICCROM. The Office of the Director-General oversees and coordinates\nall Units to ensure the optimal use of resources. ICCROM\nseeks an Office Assistant to provide a variety of routine administrative\ntransactions and office support functions, contributing to the smooth and\nefficient running of the Office of the Director-General and assisting the\nDirector-General as required.\n\n
Key Accountabilities\n\n
The Office Assistant will provide a\nvariety of routine administrative transactions and office support functions,\ncontributing to the smooth and efficient running of the Office of the\nDirector-General and assisting the Director-General as required. The post is\nbased at ICCROMHQ in Rome, Italy. Within delegated authority, the Office Assistant will\nbe responsible for the following main duties:\n\n
Required qualifications
Education\n\n
a. Degree in a field relevant to International Studies,\nin a related field, or equivalent professional experience.
Work experience\n\n
a. Minimum of four (4) years\nof professional-level experience in office support, secretarial duties, and\nadministrative tasks in an international organization is required.\n\n
b. Track records in organizational\nand coordination tasks in an international environment.\n\n
Skills and\nknowledge\n\n
a. Ability to manage a\nvariety of administrative, secretarial, and operational tasks to support the\nbusiness.\n\n
b. Good knowledge of institutional\ncommunication, documentation and protocol standards.\n\n
c. Good knowledge of\nSAP (Accounting module) or similar ERP systems is a plus.\n\n
Competencies\n\n
a. Results focus: takes\naccountability for the delivery of agreed results in service of the strategic\ndirections and plans, and demonstrates an understanding of how these contribute to the goals\nof ICCROM.\n\n
b. Planning and organizing: establishes a realistic\nand systematic course of action to accomplish objectives, determines priorities, and allocates resources effectively.\n\n
c. Innovates and embrace change: demonstrates initiative\nand creativity, developing new ideas and approaches and taking initiatives, when required. Continually seeks to improve the knowledge, skills and work processes. \n\n
d. Decisionmaking: forms sound, evidence-based judgments, makes choices, assesses risks to\ndelivery, and takes accountability for results. Takes\nresponsibility for own words and actions and can be relied upon consistently.\n\n
e. Building and maintaining relationships: builds and maintains relationships outside own immediate\nteam, partnerships and networks to achieve common goals.\n\n
Languages\n\n
a. English and French are\nthe working languages of ICCROM. The knowledge of any other language is an\nadded advantage. \n\n
Remuneration\n\nThe salary and the allowances are net of taxes but subject to various deductions, such as the employee's portion for medical insurance and contribution to the United Nations Joint Staff Pension Fund. For full details, you can visit the General Service Category Salary Scale.
\n\n
Selection and Recruitment Process
Send completed applications in English no later than 30-NOV-2024 to:recruitment@iccrom.org
Please state the position (Office Assistant) in the subject, and include the following documents in PDF format:
Applications missing any of the above elements will not be considered. No modifications can be made to the application submitted. All applications will be treated with the highest level of confidentiality.
Please note that only ed candidates will be contacted within two weeks after the deadline, and candidates in the final ion step will be subject to reference checks based on the information provided.
The evaluation of candidates is based on the criteria in the vacancy notice and may include tests and/or assessments, as well as a competency-based interview.
ICCROM recalls that paramount consideration in appointing staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. ICCROM applies a zero-tolerance policy against all forms of harassment
ICCROM is committed to achieving and\nsustaining equitable and diverse geographical distribution and gender parity\namong its staff members in all categories and at all grades. Furthermore,\nICCROM is committed to achieving workforce diversity in terms of gender,\nnationality and culture.