Back Logistics Technical Assistant Myanmar Sittwe

Position:                                   Logistics Technical Assistant (Fleet)

Reports to:                               Logistics Team Leader 

Supervision of:                         Drivers, including NRC drivers and daily hires

Duty station:                             Sittwe, Rakhine            

Travel:                                      25%

Duration and type of contract:  one year, fixed term 

All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide actions and relationships.

1. Role and responsibilities

   The Logistics Technical Assistant(fleet) position is intended to manage NRC’s vehicle & Generator and supervising the drivers. 

   Generic responsibilities 

   These responsibilities shall be the same for all positions with the same title. The responsibilities shall be hort and essential. Details belong in the Work and Development plan.

2. Adhere to NRC policies, tools, handbooks and guidelines
3. Ensure that vehicles are used and maintained according to Logistics Handbook, other NRC policies and donor requirements
4. Plan, schedule and monitor transport of staff and material/equipment according to demands and procedures
5. Ensure that all NRC and hired vehicles are in proper operating condition, coordinate vehicle maintenance
6. Manage drivers accordance to NRC logistics guidelines
7. Ensure all NRC drivers adhere to NRC logistics driving procedure
8. Distribute/organize transport of material and equipment according to procedures, including for trucks.
9. Ensure that all NRC vehicles are in proper operating condition and coordinate vehicle maintenance 
10. Perform other duties assigned by line manager.

    Specific responsibilities

    These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly. 

    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

    ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

11. Prepare requisitions for spare parts and documents for vehicles and generator
12. Compile and submit monthly vehicle utilization and carpool reports and engine report.
13. Monitor fuel usage for office generator and vehicle, prepare tracking sheet and generator maintenance.
14. Coordinate with program team for their weekly movement to ensure vehicle movement is cost effective and comply with NRC safety rules.
15. Daily and weekly vehicle movement control during and after working hours and Train & develop drivers.
16. Ensure asset inventories are up to date and oversee the vehicle log book, asset maintenance and report to line manager regularly.
17. Coordinate and facilitate timely reporting of eventualities like accidents and breakdowns.
18. Secure that NRC vehicles are equipped with necessary legal documents and equipment (HF radio, GPS system, vehicle tool kits, first aid kit, etc.).

    Critical interfaces

    By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are: 

19. Logistics Department
20. Finance Department
21. External Suppliers

    Respective Programme Departments

22. Competencies 

    Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

    1. Professional competencies 

    These are skills, knowledge and experience that are important for effective performance. 

    Generic professional competencies: 

23. Experience working with fleet management 
24. Diploma in related field and/ or related practical experience, including any training courses relevant to the post 
25. A degree or a diploma and Minimum 2 years’ experience as a Logistician with a local NGO, international NGO or the private sector.
26. Previous experience from working in complex and volatile contexts desirable but not essential 
27. Documented results related to the position’s responsibilities
28. Working knowledge of English both written and spoken 

    Context/ Specific skills, knowledge and experience:

29. Ability to prioritize tasks and work under pressure/ respond to urgent requests
30. Ability of planning, timing, organizing, as well as problem solving
31. Honesty and transparency in dealing with suppliers
32. Computer literate with MS Office skills
33. An ability to work discretely and professionally with sensitive and confidential information, and sometimes under pressure
34. Good communication in languages spoken in Rakhine and some Burmese 

    2. Behavioral competencies 

    These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioral competencies, and the following are essential for this position:

35. Planning and delivering results
36. Coping with change
37. Working with people
38. Handling insecure environments
39. Performance Management

    The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews: 

40. Job Description 
41. Work and Development Plan 
42. NRC Competency Framework The Norwegian Refugee Council (NRC) is a global humanitarian organisation helping people forced to flee.  Join us in assisting millions of people in areas where others cannot, tackling some of the world's most dangerous and difficult crises. Bring your skills and dedication to an organisation recognised for providing high quality aid and for defending the rights of refugees and internally displaced people.  At NRC, we give responsibility to employees at all levels and foster professional growth and innovative teams. You can expect a supportive culture and an open dialogue with management. We are committed to diversity, equity and inclusion.  Together, we save lives and rebuild futures. Safeguarding is central to NRC’s work. We expect all employees to:  • treat everyone with respect and dignity  • contribute to building a safe environment for all  • never engage in any form of exploitation, harassment and specifically sexual exploitation, abuse and sexual harassment (SEAH)  • always report. NRC has a zero-tolerance approach to inaction against exploitation, abuse and SEAH

    At NORCAP, we work to better protect and empower people affected by crises and climate change. With expertise in the humanitarian, development and peacebuilding sectors, we collaborate with local, national and international partners on finding solutions to meet the needs of people at risk. NORCAP is part of the Norwegian Refugee Council.