Back Logistics Officer P3 - Rome, Italy (2 positions)

DEADLINE FOR APPLICATIONS14 January 2025-23:59-GMT+01:00 Central European Time (Rome)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

  ORGANIZATIONAL CONTEXT

  The Commodity Tracking and Fund Management is a crucial component of supply chain, responsible for ensuring the efficient tracking of goods and the effective management of financial resources tied to supply chain operations. Its primary role involves monitoring the movement of food and non-food items from procurement to delivery while maintaining transparency and accountability for funds allocated to these processes. The unit collaborates with various stakeholders, including country offices, regional bureaus, donors, program teams, and audit units, to ensure compliance with policies, international standards, and donor requirements. The position plays a strategic role in supply chain visibility, loss prevention, and data-driven decision-making, enabling the organization to meet operational goals. It ensures that commodities reach beneficiaries efficiently while addressing challenges such as operational complexity, system integration, accurate loss reporting, and capacity building. In emergency contexts, the unit's swift and precise operations are critical to timely and effective responses, supporting the broader mission of combating hunger and delivering aid to those in need.

  THE ROLE

  To lead field logistics operations or provide technical support in HQ, partnering with the key supply chain functions to ensure an integrated supply chain approach to meeting the food assistance needs of beneficiaries.

  KEY ACCOUNTABILITIES (not all-inclusive, within delegated authority):

  • Participate in the development and implementation of procedures for logistics field operations or Headquarters based units ensuring that objectives are achieved in compliance with regional and functional strategies, policies and plans.
  • Plan and lead on implementation of innovative logistics operations, initiatives and programs to ensure timely, efficient and cost effective supply of direct or indirect food assistance.
  • Collect and analyse relevant technical data from diverse sources to forecast operational needs under various scenarios and make evidence-based proposals.
  • Lead preparation of transport arrangements and contracting of all associated services in accordance with established guidelines.
  • Implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.
  • Coordinate logistics, port operation, fleet and warehouse management support services in the area of assignment, preparation of contracts and supplier payments.
  • Conduct regular financial analysis and budget reviews, drawing out insights and recommending actions to senior staff to optimise use of available funds.
  • Plan, organise and supervise the work of more junior staff to ensure that tasks are accomplished in a manner consistent with organizational requirements.
  • Gather market intelligence through research and networking, thus improving the knowledge basis available to Country Offices, Region and the Programme, and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently.
  • Build relationships and collaborate with counterparts in the key supply chain functions to ensure an integrated supply chain approach to food assistance.
  • Prepare accurate and timely accounting, data collection and reporting, to inform supply planning and contribute to a WFP wide view of logistics activities, enabling informed decision making and consistency of information presented to stakeholders. Liaise with internal and external stakeholders and consolidate preliminary data analysis, prepare accurate and timely reports to support a WFP-wide view of logistics activities that enables informed decision making.
  • Provide technical advice and guidance to WFP staff, partners and governments, building capacity to connect to markets, manage food systems and deliver food assistance to those in need.
  • Identify and build productive relationships and partnerships with counterparts in UN agencies, NGOs, governments and the private sector to share knowledge and resources and ensure coordinated delivery of food assistance.
  • Contribute to preparedness actions, prepare CO Logistics Capacity Assessment (LCA), provide technical recommendations and guidance and monitoring the management of specific logistics risks to enable WFP to quickly respond and deploy food and resources at the onset of the crisis.
  • Act in an assigned emergency response capacity as required to meet emergency food assistance needs.
  • Other as required.

    QUALIFICATIONS AND EXPERIENCE

    Education:

    • Advanced University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related field, or First University degree with additional years of related work experience and/or training/courses.
    • Certificate in Logistics Management or Supply Chain Design from a recognized institution is required.

      Experience:

      • Minimum 5 years of relevant progressively experience in supply chain, preferably on inventory and supply chain budget management area or other related areas.

        Language:

        • Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or Portuguese (a WFP working language).

          MORE ABOUT YOU:

          • Expertise in Global Resource Transfer with good knowledge of program framework and logistics.
          • Expertise in Supply Chain Budget Preparation and knowledge of cost elements, cost triggers and categories.
          • Expertise in managing inventory-related risks, including loss prevention and insurance processes.
          • Experience in inventory data validation and reconciliation, ensuring data accuracy and alignment with operational requirements.
          • Experience with Financial Closure & Reporting with background in financial and reporting processes.
          • Experience working with auditors and implementing oversight recommendations.
          • Proven ability to efficiently deliver tailored support at all organizational levels, addressing the specific needs of headquarters, regional bureaus, and country offices.
          • Demonstrated ability to coordinate effectively with diverse stakeholders.
          • People management skills to effectively manage and develop team members.

            TERMS AND CONDITIONS

            • This is an International Professional position and is open to all nationalities.

            • Mobility is and continues to be a core contractual requirement in WFP. This position is however classified as “non-rotational” which means the incumbent shall not be subject to the regular reassignment process unless the position is reclassified as rotational. The selected candidate will be employed on a fixed-term contract with a probationary period of one year. This position is open to both internal and external candidates.

            • WFP offers an attractive compensation and benefits package in line with ICSC standards (http://icsc.un.org) including basic salary, post adjustment, relocation entitlement, visa, travel and shipment allowances, 30 days’ annual leave, home leave, an education grant for dependent children, a pension plan, and medical insurance.

            • The selected candidate will be required to relocate to Rome, Italy to take up this assignment.

              WFP LEADERSHIP FRAMEWORK

              📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

              ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

              WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

              Click here to access WFP Leadership Framework

              REASONABLE ACCOMMODATION

              WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.

              NO FEE DISCLAIMER

              The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

              REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

              • We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

              • Once your profile is completed, please apply, and submit your application.

              • Please make sure you upload your professional CV in the English language

              • Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

              • Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

              • Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application

              • Only shortlisted candidates will be notified

                All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

                
                No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.