Back Logistics Manager

Role Summary

Working as an important member of a diverse team committed to serving the world’s most vulnerable with practical and compassionate care, the Logistics Manager oversees logistical support for the programme. The Logistics Manager is responsible for ensuring an effective supply chain is in place, and that standard logistics and related administrative systems are established and implemented. The role provides strategic direction, oversight, management and evaluation of all aspects of logistics, ensuring relevant information, reporting and accountability requirements are met. The Logistics Manager plays an important role in external representation, legal compliance, team leadership and capacity building of logistics staff.

Project Overview

Medair’s projects in Chad are supported from N’Djamena, while project implementation is in Dougui camp in the Ouaddaï province of eastern Chad. Medair will begin a new program in West Darfur to provide lifesaving humanitarian aid to those affected by the conflict in Sudan.

Workplace & Conditions

The role is based in N’Djamena with regular travel to Adre and Dougui camp in Chad, and into West Darfur to oversee cross border logistics. Living conditions in N’Djamena are comfortable with the possibility for social activities. Adre is an underdeveloped town with few social outlets. Dougui camp hosts Sudanese refugees and with no social outlets. Weather conditions in the country are harsh, especially during the summer months (March to June) and rainy season (July to October). Working and living conditions may be very different to that previously experienced.

Starting Date / Initial Contract Details

1st of October 2024, Full-time, 6 months (possible extension)

Responsibilities:

• Provide technical oversight and management of logistics staff to ensure proper supply chain management practices and procedures are in place and maintained according to Medair standards – to include sourcing and procurement, warehousing, transportation and management of logistics resources in fleet, equipment and facilities – to provide optimum support to country programmes. Provide logistical support to all field bases by regular communication and field visits.

• Manage and motivate staff with integrity and foresight, and in accordance with HR procedures and policies to ensure that they maintain the highest standards of accountability and professionalism. This includes recruitment, appraisal, objective setting, performance review, producing development plans, determination of training needs, establishing and monitoring work plans, etc.

• Ensure international and national transportation of freight is in line with programme budgets and needs; ensuring the most cost effective and reliable means of transport is used for the timely delivery of supplies to projects. Actively engage with freight forwarding agencies, freight handling/clearance agents, and local customs, to ensure that cargo is managed at all points of the supply chain. Capture pipeline information and coordinate the management of the supply chain ensuring regular and timely transmission of order status, stock levels and shipment status to project and logistics staff so they are well-informed and well-prepared for incoming goods and material. This will include transporting items into West Darfur.

• Work in close cooperation with other team members, sharing information on the assessments and proposed interventions, providing overviews of logistics requirements for the development of project proposals and subsequent projects. Proactively engage with key staff to ensure project planning and budgeting incorporates adequate funding for logistics capacity and resources. Provide support for and carry out logistics assessments.

• Proactively engage with suppliers, partners, local authorities, other NGOs, clusters and any other stakeholders, to plan, organise, and schedule distribution of goods and material as well as to ensure good coordination and adequate information sharing, address common concerns/problems and seek solutions.

• Compile and validate the logistics component of all base and project budgets. Monitor spending of assigned budgets, and ensure they operate in line with Medair and donor guidelines for financial accounting and reporting practices.

• Maintain accurate filing systems, with documented and supported records of logistics transactions for audit purposes and submit logistics reports to the in-country management team, and GSO logistics pursuant with Medair policies and procedures. Provide information and support, as required, with any audits carried out in-country and at GSO

Qualifications, Experience & Technical Competencies

• University degree in a relevant subject such as Management / Development Studies / Business Administration / International Development

• 3 years’ experience in Logistics Management

• 3 years working in a field-based humanitarian context

• Excellent French and English (spoken and written)

• Computer literate with good working knowledge of Microsoft Excel, Word, and Outlook

Behavioural Skills

• Strong Christian commitment

• Self-motivated, energetic, hard-working

• Proactive, Servant leader

• Team player with strong interpersonal skills

• Committed to team building and mentoring team members

• Capacity to work under pressure and manage personal stress

• Creative, open-minded, flexible, Solutions oriented

Team Spiritual Life

Reflect the values of Medair with team members, local staff, people we serve, and external contacts. Work, live, and pray together in our Christian faith-based teams. Fully contribute to a rich spiritual team life, including team devotion, prayer, and words of encouragement.