DEADLINE FOR APPLICATIONS10 March 2025-23:59-GMT+02:00 Central Africa Time (Juba)
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.
WHY JOIN WFP?
WFP is a 2020 Nobel Peace Prize Laureate.
WFP offers a highly inclusive, diverse, and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
To contribute to daily planning and coordination of WFP logistics operations including monitoring of services provided by contracted external organizations to ensure cost-effective operations and that set objectives are achieved in full.
ORGANIZATIONAL CONTEXT:
These jobs are likely to be found in Headquarters (HQ), Regional Bureaux (RBs) or Country Offices (COs). In the field, job holders report to the Head of Field Office or Head of Logistics or the designate. In RBs and HQ, job holders report to a more senior Logistics Officer. Job holders operate with a high degree of independence, manage more junior staff to ensure that logistics operations and project objectives are achieved in full. Job holders are heavily involved in day–to-day activities and analytical work, and are likely to focus on one specific area of logistics (i.e. budget preparation and management, commodity and warehouse management, supply chain, fleet and workshop management, port operation management, logistics cluster and information management) or manage teams within logistics operations to ensure supply chain strategies are implemented.
ACCOUNTABILITIES/RESPONSIBILITIES:
1. Ensure that financial data is timely collected, analyzed and entered correctly in WFP corporate system.
2. Ensure that proper workshop administration, record keeping & vehicle history records are well maintained via the Fleet Management System (FMS).
3. Generate reports and information as required from the FMS, while at the same time analyzing information and quality of report prior to distribution.
4. Constantly collect and collate useful data which can be used to improve the general systems established and communicate this information to immediate supervisor such as Possible system constraints and common errors reoccurring, possible training needs.
5. Responsible to ensure that all data produced in the system is accurate and always sent and received on a timely basis and to report any irregularities to immediate supervisor.
6. Collect, analyses and prepare monthly fleet operational reports/set KPIs as may be required for management decisions.
7. Verify accuracy and completeness of all invoices and clear them for further processing and payment.
8. Ensure that financial data is timely collected, analyzed and entered correctly in WFP corporate system(s).
9. Analyze and resolve discrepancies/irregularities and bring to the attention of the supervisor complex issues.
10. Analyze all expenditures and recommend potential areas of cost reduction and/or recovery where possible.
11. Maintain liaison with relevant WFP units, Un agencies and service providers/suppliers with respect to the status of maintenance, financial and insurance matters.
12. Assist to workshop in the assessment of maintenance demands, preparation of maintenance plans and servicing schedules.
13. Use VTS (Vehicle Tracking System) to identify non transmission devices and coordinate with field for repairs, mapping waypoints and routes, geo-fencing in coordination with Global Fleet.
14. Should be able on tracking of the assets on the corporate designed tools.
15. Perform software checking routines established and ensure all the data is downloaded in the system is accurate and take the necessary steps to resolve any irregularities.
16. System updates an inventory of tools & workshop equipment ensuring a periodic/monthly stock count of tools and spare parts in the workshop.
17. Facilitate and assist in regular and random spare-parts stock inventory. Regular contact with Fleet Teams to review and support activities that improve fleet performance.
18. Provide training and guidance to Fleet Management Focal Persons on processing of FMS transactions including on-the-job training.
19. Any other duties and responsibilities as requested.
QUALIFICATIONS & EXPERIENCE REQUIRED:
Education:
Advanced University degree in Information Science, Data Management, Computer Science, Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related field, or First University degree with additional years of related work experience and/or training/courses.
Experience:
Experience in humanitarian working environment.
Experience in managing an area of supply chain operations including coordination with internal and external stakeholders.
Experience working with corporate systems (database, software).
Minimum of 5 years of experience in the related responsibilities.
Knowledge & Skills:
Excellent skills in presenting complex technical information, intense data analysis and dashboard reporting in an easily comprehensive way.
Adaptability and flexibility in working within complex and dynamic environment.
Ability to deliver high quality products in a timely manner.
Ability to work in a team, establish effective working relations with persons of different cultural backgrounds.
Languages:
Fluency (level C) in English language.
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
Click here to access WFP Leadership Framework
REASONABLE ACCOMMODATION
WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: global.inclusion@wfp.org
NO FEE DISCLAIMER
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
Once your profile is completed, please apply, and submit your application.
Please make sure you upload your professional CV in the English language
Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
Only shortlisted candidates will be notified
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.