Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Duties and Responsibilities
In Bosnia and Herzegovina (BIH), in line with its 2021-2025 Country Program, UNDP focuses on sustainable and inclusive growth, people-centered governance and social cohesion. UNDP is fully committed to support BIH with regards to its Agenda 2030 commitments as well as the European Union (EU) accession process. The UNDP Country Program Document for BiH outcomes correspond to three outcomes of the UN Sustainable Development Cooperation Framework (UNSDCF) 2021-2025 (outcome 1 on resilient, sustainable and inclusive growth, outcome 4 on accountable and transparent governance systems, and outcome 5 on social cohesion and trust).
Under the direct guidance and supervision of the Head of Admin Unit, this part time, on-call position is responsible for performing various interrelated upkeep services at the UN House, ensuring high quality and accuracy of work. The Logistics Clerk works in close collaboration with the Head of Admin Unit and Admin Unit Team, Program and projects staff in the CO and other UN agencies staff to exchange information and ensure consistent service delivery.
Scope of Work
Executing various services related to the upkeep and maintenance of the UN House; Arranging the setup of conference rooms, ensuring proper configuration of chairs and tables for meetings, workshops, and events; Logistic support related to setting up /moving of furniture, equipment and office supplies; Supporting the collection of information and tracking of office furniture and equipment to facilitate efficient allocation; Physical maintenance of the UN House archive according to Agency / project requirements;; Coordinating with the UN House maintenance and external contractors to ensure timely resolution of reported issues; Performing small repairs of fixtures and equipment.The incumbent performs other duties within their functional profile as deemed necessary for functioning of the Office.
Institutional Arrangement
Logistics Clerk will work under the direct guidance and supervision of the Head of Admin Unit.
Competencies Core Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships Cross-Functional & Technical competencies Thematic Area Name Definition Administration & Operations Registry & correspondence management Ability to collect, and deliver mail and UNDP pouch; ability to manage archive Business Management Resource Management Allocate and use resources in a strategic or tactical way in line with business needs and priorities and principles of accountability and integrity Business Management Communication Communicate in a clear, concise and unambiguous manner both through written and verbal communication; Ability to manage communications internally and externally Business Management Customer Satisfaction/Client Management Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Look for ways to add value beyond clients' immediate requests. Ability to anticipate client's upcoming needs and concerns.Desired skills in addition to the competencies covered in the Competencies section:
Previous experience in coordination with external contractors working on maintenance and building improvements. Previous working experience in International Organization/Company or Embassy is desirable. Disclaimer Applicant information about UNDP rosters