DEADLINE FOR APPLICATIONS9 February 2025-23:59-GMT+01:00 West Africa Standard Time (Ndjamena)
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.
WHY JOIN WFP?
WFP is a 2020 Nobel Peace Prize Laureate.
WFP offers a highly inclusive, diverse, and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
JOB TITLE: Reporting Officer
TYPE OF CONTRACT: Consultancy
UNIT/DIVISION: RBD, Chad
DUTY STATION (City, Country): N’Djamena, Chad
DURATION: 6 months extendable
BACKGROUND AND PURPOSE OF THE ASSIGNMENT:
Operational Information Management was established as s functional area in 2013 as a consequence of the organisational re-alignment and the implementation of “Fit for Purpose”. Information in all its shapes and forms is considered a corporate asset along with personnel, physical stocks, financial resources and other operational assets such as warehouses, offices and vehicles. Collection of, access to, analysis and dissemination of timely, accurate and reliable information is considered the core foundation for both decision- making and advocacy in- and external to the organisation.
Performance Management functional area encompasses monitoring and performance reporting, and key corporate reporting requirements are fulfilled through the tasks of Performance Reporting Officers. Both OIM and Performance Reporting profiles are symbiotic and staff working in either of these profiles can move between them seamlessly in terms of career development.
Reporting in parallel to the Head of Partnerships and Communications, and through the regional bureaux to the Operational Information Management unit in HQ, the OIM and reports officer will be responsible for the following key duties:
By coordinating all reporting activities in the country office, contribute to establishing a ‘Common Operating Picture’ of WFP operations. This is in order to support decision-making at all levels throughout the organisation. It will be achieved through dissemination of accurate and timely information pertaining to country operations on OPweb, through established messaging systems (e.g. mailing lists, information sharing platforms, etc.) and selected Inter-Agency platforms.
It will involve:
Analysing the political and humanitarian situations pertaining to WFP current or future responses and donor policies, trends and preferences.
Providing country specific input to WFP’s operational reporting (e.g. Situation Reports (SitReps), Executive and Country Briefs)
Producing tailored information products based on information collected and analysed.
ACCOUNTABILITIES/RESPONSIBILITIES:
• Integrate up-dated normative guidance into established systems and procedures at country level and ensure that standard OIM procedures and reports are respected within the country office.
• Coordinate Annual Country Reports (ACRs) for the Annual Reporting Exercise in close collaboration with the country office programme, M&E and logistics functions by:
Performing the function of the country office ACR focal point during the ACR season as appointed by country office management;
Supporting the drafting and ensuring the editing of all narratives in the ACRs;
Verifying the coherence and quality of beneficiary, output, and outcome data reported in the SPRs/ACRs as well as supporting the systematic collection throughout the year and appropriate reporting of all other information required for the different ACR sections.
• Collect relevant information and data from media and local sources at internal and external levels to facilitate and maximize the exchange of information and data flow between functional area networks in WFP in order to provide operational awareness and understanding of events that may have humanitarian and/or operational impact.
• Collaborate at Inter-Agency level with relevant entities, in line with the requirements of the Transformative Agenda and in order to ensure consistency in humanitarian information and/or to complement WFP analysis and information.
• Document and report on lessons learned at country level.
• Collaborate closely with Donor Relations Officers (DROs) to produce donor appeals and reports and to perform other donor relations functions as required.
• Act as Public Information (PI)/Media focal point in the absence of in-country Public Information / Media relations Officer;
Prepare press releases, media briefs, talking points, donor visibility materials and organise advocacy campaigns in the absence of in-country Public Information Officer;
• Liaise with the Geo-spatial Information (GIS) focal point:
Ensuring consistency of location names and geo-referencing;
In the absence of a GIS focal point, the OIM/reports officer is not expected to produce technical mapping, rather he/she will coordinate mapping requests with corporate GIS unit.
• Support the country office in emergencies by preparing, organising and supporting Operational Task Forces (OTFs) and to ensure accurate reporting and dissemination of decision making.
• Contribute to record-keeping and document archiving systems
• Support the maintenance of database storage of information related to operations such as:
Who does What Where (3Ws);
Contact Lists;
Situation Report tracking;
Map Archives.
DELIVERABLES:
• Deliver OIM/reporting training when required.
• Perform other related duties and assignments as and when required. Qualifications & Experience Required
QUALIFICATIONS & EXPERIENCE REQUIRED:
Education:
A university degree or equivalent in political science, economics, statistics, information management, journalism, or a related discipline.
Experience:
Three to five years (at least 3 of which international) of postgraduate professional experience;
First-hand experience in programme implementation, reporting and/or analysis in subject areas relevant to WFP;
Experience in humanitarian assistance and/or development programmes and a mix of field and headquarters postings are advantageous
Technical Knowledge:
• Demonstrated written and oral communication skills, including substantive analysis and report writing skills. Competencies: In addition to the general UN Core Competencies, the following competencies are essential:
• Professionalism:
Possesses knowledge of organizational policies and procedures relating to the position and applies them consistently in OIM/Reports function.
• Planning and organising:
Develops clear goals that are consistent with agreed strategies;
Allocates appropriate amount of time and resources for completing work;
Foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary.
Possesses resourcefulness, initiative, maturity and the ability to work with minimum direction;
• Communication:
Clear and focused communication skills, including verbal and written;
Ability to tailor language, tone, style and format to the audience.
• Teamwork:
Has the ability to plan and organize a complex work programme and successfully establish collaboration with multi-disciplinary experts;
Has the ability to work with individuals from a wide variety of backgrounds.
• Client Orientation:
Researches potential solutions to internal and external needs and reports back in a timely, accurate and appropriate manner.
Ensures that information allows for an informed and transparent decision-making.
• Networking:
Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues.
• Promoting Organizational Learning and Knowledge Sharing:
Strives to keep job knowledge up-to-date.
Knowledge & Skills:
o Being able to bridge macro perspectives and operational issues, ability to relate and build trust;
o Understanding WFP’s programme cycle and results reporting frameworks and the ability to analyse linkages between political, humanitarian situation, WFP operations and identify critical events impacting WFP.
Languages:
• Working knowledge (proficiency / Level C) of English;
• Intermediate knowledge (Level B) of another official UN language (French)
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
Click here to access WFP Leadership Framework
REASONABLE ACCOMMODATION
WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.
NO FEE DISCLAIMER
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
Once your profile is completed, please apply, and submit your application.
Please make sure you upload your professional CV in the English language
Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
Only shortlisted candidates will be notified
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.