Org. Setting and ReportingThe United Nations Office at Nairobi (UNON) is the United Nations headquarters in Africa and the representative office of the Secretary-General. We support programme implementation of the United Nations Environment Programme (UNEP), the Resident Coordinator System (RCS) and the United Nations Human Settlements Programme (UN-Habitat) globally, as well as other United Nations offices in Kenya, by providing administrative, conference and information services (www.unon.org). These positions are located in the United Nations Office at Nairobi (UNON), Human Resources Management Service (HRMS), Staff Benefits and Entitlements Section (SBE). Within delegated authority, the incumbents will report to a Cluster Lead or Section Chief and will perform the following duties: Responsibilities1. ADMINISTRATION OF CONTRACTS AND STAFF MOVEMENTS. Carry out on-boarding processes of selected candidates, process personnel action (PA), issue Letter of Appointments; monitor contract expiration dates and process contract extension requests. Process temporary and permanent staff movements and related administrative actions, including those related to inter-agency agreements. Process off boarding and related separation personnel actions. 2. ADMINISTRATION OF BENEFITS AND ENTITLEMENTS. Review reports and records and process staff benefit and entitlements. Maintain personal status of staff members and administer/monitor entitlements related to dependents. Review and approve time and attendance requests, including parental leave, sick leave, special leave etc. Review and prepare submission of documentation related to health/life insurance and Joint Staff Pension fund. 3. CLIENT ASSISTANCE AND GUIDANCE. Conduct induction briefing for newly appointed staff members on benefits and entitlements. Conduct exit interview for separating staff on the separation process, as well as benefits and entitlements. Advise clients on the eligibility of benefits and entitlements within the conditions of their employment. 4. GENERAL. Monitor implementation and compliance with existing regulations through review of personnel actions. Assist with the collection and analysis of data, as well as its presentations for knowledge sharing and decision making. Participate in special human resources projects and ad hoc clean-up exercises, as needed. Other functions as required related to staff administration. CompetenciesPROFESSIONALISM: Ability to apply knowledge of various United Nations administrative and human resources rules and regulations in work situations. Ability to perform a broad range of administrative/personnel actions, entitlements and benefits. Ability to identify issues, apply good judgement and formulate opinions/recommendation and conclusion. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. COMMUNICATION: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors language, tone, style and format to match audience. Demonstrates openness in sharing information and keeping people informed. CLIENT ORIENTATION: Considers all those to whom services are provided to be \"clients\" and seeks to see things from clients' point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client. EducationCompletion of high school diploma or equivalent is required. Job - Specific QualificationNot available. Work ExperienceA minimum of seven (7) years of progressively responsible experience in human resources management, administrative services or related area is required. The minimum years of relevant experience is reduced by two (2) years for candidates with a first-level University degree. Five (5) years or more of experience in administering staff benefits and entitlement experience is desirable. Experience of serving clients in the area of staff administration of entitlements and benefits in the UN Common system or similar organization is desirable. Working experience in Enterprise Resources Planning (ERP) system, such as Umoja and SAP is desirable. Work experience of one (1) year or more in data analytics or related area is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).