Grant Associate: 2- Year Fixed Term Contract. Berlin. Posting Date: 01/06/2025. Deadline: 02/02/2025

About

The Open Society Foundations work to build vibrant and inclusive democracies whose governments are accountable to their people. To achieve this mission, we provide thousands of grants every year to groups and individuals across the globe that work on the issues we focus on—promoting tolerance, transparency, and open debate. We also engage in strategic human rights litigation and impact investing, while incubating new ideas and engaging directly with governments and policymakers through advocacy to advance positive change.

The Role

We seek a Grants Associate to provide advanced and complex administrative support for grantmaking activities and/or other opportunities by performing operational work that helps achieve the program’s goals and plans. This a 2-year fixed term contract opportunity

Key Responsibilities

Reporting to the Global Central Grants Management (solid line) and liaising with the Director of Programs (dotted line), the Grants Associate will be responsible for:

  • Maintaining accountability for updating the system with relevant grants/grantee information.
  • Reviewing reports and documents for compliance, accuracy, and readability.
  • Ensuring data accuracy and completeness in accordance with appropriate protocols.
  • Assisting in acquiring and reviewing expenditure responsibility reports.
  • Supporting the delivery of knowledge building and training across opportunity portfolios.
  • Collaborating with Central Grant Management to enforce global Grants. Management policy, procedure, and compliance.
  • Providing support for portfolio analytics through data provision and entry.
  • Developing and maintaining training materials for the grant management system based on implemented updates and changes.
  • Managing relationships with grantees and other stakeholders in the field.
  • Collaborating in the construction, maintenance, and assessment of grantmaking portfolios, as well as in the design of portfolio strategies.
  • Assisting in obtaining and recording Equivalency Determinations.
  • Supporting cash flow forecasting processes.
  • Monitoring grant payment schedules and comparing actual grant spending against budgets.
  • Providing support in checking Office of Foreign Asset Control (OFAC) and Conflict of Interest compliance systems taking responsibility for providing advanced and complex administrative support for the Grants Management department, including processing grantee audit confirmation letters, liaising with the Finance audit team, processing payment of contracts, invoices, and expense reports, publishing grant lists, and planning departmental meetings and event

    Key internal relationships

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