Background Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Hosted by the UN Development Programme (UNDP), the Multi-Partner Trust Fund Office (MPTF Office) is the only United Nations unit exclusively dedicated to the design and administration of multi-stakeholder pooled financing instruments. Since 2003, it has supported over 200 UN-implemented pooled funds, providing an integrated platform of inter-agency pooled fund services to help UN organizations and partners make fast and efficient progress towards collective outcomes, like the 2030 Agenda. The MPTF Office’s current portfolio is over $16 billion in total, with more than $1.8 billion per year in contributions and includes more than 150 active pooled financing mechanisms.
The MPTF Office’s trustee and fund design and administration service is a standard setter in the UN System - professionalized, highly transparent and firewalled from all UN implementing entities. The MPTF Office has put in place a number of tools and systems to support its transparent and accessible fund administration services such as its digital platform the MPTF Office Gateway. As a shared UN service provider, the MPTFO operates in a distinct and dedicated business unit. It provides an integrated service platform that, in addition to core trust fund design and administration functions, provides complementary services to users like data analytics, research administration, and knowledge management. Position Purpose:
UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.
Under the supervision of the Senior Portfolio Manager and the overall guidance and direction of the Executive Coordinator of the MPTF Office, the Fund Portfolio Associate’s responsibilities will include the following main functions:
Ensures programme support for assigned MDTFs/JPs focusing on achievement of the following results:
Provide routine programmatic support to Fund Secretariats and other Fund stakeholders by responding promptly and efficiently to queries and requests. Create proposals and set up budgets in Quantum and route proposal and/or budget to Portfolio Manager for approval of award in MDTF1 / sending budget to KK. Assist in the preparation of documents for the annual consolidated reporting for all MPTFs / JPs and in ensuring the timely receipt of narrative and financial reports from Participating Organizations. Coordinate activities around project extensions and closure, including determination of unutilized funds and donor balances, and facilitation of donor refunds/transfer to new funds. Conduct review of the MDTF1 Funds and projects to maintain accurate status information in Quantum (end date, budgets, active, inactive, operationally closed, and financially closed).Provides finance support for the assigned MDTFs/JPs focusing on the following results:
Assist in managing of donor commitments and tracking of receipt of donor contributions and track donor earmarks. Assist in monitoring and tracking project approvals, budget records, disbursements and statements of expenditure submitted by the Participating Organizations on an on-going basis. Lead authorizing reviews of Fund Transfer Checklist, including proper checking of the supporting documents for payments and follow-up on missing documentation. Prepare standard financial reports for inclusion in the annual consolidated progress reports for MDTFs / JPs.Ensures knowledge sharing and facilitates knowledge building focusing on the following results:
Contribute to office strategy and workplan development. Support in the organization of knowledge events on specific Funds/JPs or the overall MPTF Office portfolio. Synthesize lessons learnt and best practices related to specific aspects of portfolio administration. Provides support to overall administrative and office management of the MPTF Office Focal point and/or alternate for programme related travel and office operations tasks.Other functions:
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the OrganizationSupervisory/Managerial Responsibilities:
None CompetenciesCore - CoreBehaviouralCompetencies.pdf (undp.org)
Achieve Results:
Level 1: Plans and monitors own work, pays attention to details, delivers quality work by deadlineThink Innovatively:
Level 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvementsLearn Continuously
Level 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedbackAdapt with Agility
Level 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexibleAct with Determination
Level 1: Shows drive and motivation, able to deliver calmly in face of adversity, confidentEngage and Partner
Level 1: Demonstrates compassion/understanding towards others, forms positive relationshipsEnable Diversity and Inclusion
Level 1: Appreciate/respect differences, aware of unconscious bias, confront discriminationCross-Functional & Technical competencies:
Business Management - Monitoring & Evaluation
Ability to systematically monitor results of strategies, programmes, and activities with a view to make sure that they are being implemented effectively; Ability to provide managers and key stakeholders with regular feedback and reporting on the consistency or discrepancy between planned activities and programme management and results. Ability to make independent judgment of the management and results of strategies, programmes and activities based on set criteria and benchmark, keeping in mind the needs and concerns of client, current and upcoming. Knowledge and understanding of monitoring and evaluation frameworks, concepts, methodologies, systems, processes, and tools. Ability to make an independent judgement based on set criteria and benchmarks. Ability to anticipate client's upcoming needs and concerns.Finance - Budget Management
Ability to support budgetary aspects of work planning process, drawing and management of team budgetsBusiness management - Partnerships management
Build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policiesBusiness Management - Communication
Communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channelsBusiness Development - Knowledge Generation
Ability to research information and to turn it into useful knowledge, relevant for context, or responsive to a stated need. Ability to apply existing concepts to new situations, and to develop new concepts to generate workable solutions and new approaches. Knowledge of relevant concepts, conceptual models, and theories that can be useful in addressing new situations.Language Requirement:
Fluency in English is required. Knowledge of French and/or Spanish would be desirable. Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.