Back Front Office Intern

Background Information - Job-specific

General Background

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Based in Geneva, the Global Portfolio Group (GPO) supports UNOPS offices throughout the region through: management, financial and programmatic oversight of global and country-specific portfolios, clusters and operations centres, including hosting services; fund and management advisory services; project implementation; procuring goods and services; and managing human resources.

GPO Geneva ensures that projects are executed to the highest standards, providing a shared knowledge base and ensuring that best practices and lessons learned are disseminated between business units and projects across the entire region.

The Scaling Up Nutrition (SUN) Movement

The Scaling Up Nutrition (SUN) Movement is a country-led and country-driven network of member stakeholders working to support 67 SUN Countries and 4 Indian States to develop and achieve their nutrition targets. It is founded on a multistakeholder and multisectoral approach that harnesses the broad capacities of key players working to bring healthy nutrition to everyone, everywhere. It is facilitated by the SUN Movement Secretariat and four SUN Networks – the SUN Civil Society Network, SUN Business Network, SUN Donor Network and UN Nutrition – representing +4,000 organizations, +1,400 businesses, 16 UN agencies, and leading public and private sector donors.

The SUN Movement Secretariat is hosted by UNOPS and is composed of personnel based in Geneva and in regional hubs. The SUN Movement is headed by the SUN Movement Coordinator at the United Nations Assistant Secretary-General who is based in Geneva. The Secretariat is led by a Director supported by senior managers.

Reporting directly to the Administration Associate at the Front Office, the Intern will have the following responsibilities:

Administrative support to senior management

Support the Front Office with assistance to senior management, including scheduling of meetings, tracking tasks, taking meeting minutes and preparing briefing notes.

Support with the follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports, briefing notes, talking points, background notes etc. to the Director.

Support the Front Office with managing mission preparations, developing mission agenda, arranging meetings, and travel arrangements as needed.

Administrative/Front Office support

Support with overall front office support function to the wider team including logistics and admin support including during events.

Support with drafting of routine correspondence, Note Verbales, general briefing notes, documents and reports.

Support with other administrative duties/processes (e.g. leave and attendance records for the office, team calendars, distribution lists and groups).

Other administrative tasks assigned by the unit.

Training components and learning elements

Written and oral communication in a professional, executive-level environment enhanced through the preparation of background notes and pre-meeting materials

Meeting and database management, through experience in scheduling, coordinating, and organizing meetings, with exposure to tools and systems used for high-level engagement.

Exposure to nutrition related issues through active involvement in the preparation and logistical support for meetings and engagements at high level global events and country visits.

Direct experience in diplomatic engagement logistics, through involvement in the organization of high-level meetings, and providing logistical and communication support to senior leadership.

Professional work experience is not required for this internship.

The following experience will however be an asset:

Prior work experience in office/ front desk administration is an asset.

Experience with teamwork is desirable.

Good organizational skills with the ability to manage multiple tasks and deadlines is desired Language:

Fluency in English is required.

Working knowledge of French is desirable.

Contract type: Internship
Contract level: Intern
Contract duration: 6 Months with possibility of extension to 1 year.

This internship is not designed to lead to a staff position with UNOPS. Therefore, there should be no expectation of employment at the end of the internship.

Interns may be eligible for a monthly stipend from UNOPS provided that they do not receive funds from other institutions. Further, UNOPS may provide a one time travel lumpsum per policy dependent on defined factors. However, Interns must make their own arrangements for accommodation, travel and necessary visa arrangements.

For more details about UNOPS internships please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Internships-and-volunteering.aspx
Additional Information

Please note that UNOPS does not accept unsolicited resumes.

Applications received after the closing date will not be considered.

Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.

UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.

Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.

Geneva, Switzerland is a UN Family Duty station

UNOPS makes reasonable accommodations for applicants and employees with disabilities. If an accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please make us aware, we want to ensure you perform at your best.

Terms and Conditions

All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.

It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.