Introduction
The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfilment of the wish to return home.
The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Based in Copenhagen (Denmark) and present in forty countries, the Danish Refugee Council is a non-profit-making, politically independent, non-governmental and non-denominational relief organization.
Our vision is a dignified life for all displaced. All our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.
1) Context
DRC Cameroon began its operations in Cameroon in 2018 responding to the humanitarian needs of refugees from the Central African Republic (CAR) and vulnerable Cameroonians in the Adamawa region. Currently, DRC operates with a regional office in Meiganga and two sub-offices in Djohong (Adamawa region) and Garoua-Boulai (East region). Interventions focus on finding durable solutions for the most vulnerable, using the holistic graduation approach to enhance both protection and economic recovery. Subsequently, in late 2018, DRC began its activities in the Southwest region of Cameroon in late 2019 to respond to the needs of forcibly displaced persons in the context of the Anglophone crisis, commencing humanitarian activities in January 2019. DRC operates in the Meme, Fako, Kupe-Manenguba and Ndian divisions with an office in Buea and a sub-base in Kumba. Programming focuses on rural and hard-to-reach areas to meet people's basic needs for food, shelter and NFI, while improving the protective environment and providing income-generating opportunities.
In 2023, DRC expanded its activities to the Far North of Cameroon to provide a response in terms of protection, positive peace, governance and economic resilience to the multidimensional and interconnected crises affecting the region.
2)General objective
Under the direct supervision of the Support Service team leader, the Finance Assistant is responsible for preparing payments (cash, bank cheque and bank transfer) for suppliers, as well as professional advances for DRC employees. He/she manages the cash register during opening hours. He/she records daily cash and bank movements in Dynamics and attaches accounting vouchers. He/she contributes to the production of financial reports and ensures the archiving of accounting documents and participates actively in the preparation of financial audits.
3)Tasks and responsibilities
The detailed responsibilities of the Finance Assistant are as follows:
A/PAYMENT MANAGEMENT
- Receive and verify payment requests; ensure files comply with DRC procedures.
- Prepare e-banking operations for validation by authorized persons.
- Prepare transfer orders and have them signed.
- Prepare bank cheques and have them signed.
- Deposit signed transfer orders at the bank against discharge.
- Contact suppliers for payment remittance
- Obtain cheque release forms from suppliers.
B/CASH MANAGEMENT
- Check payment requests transmitted by the logistics department for all supplier cash payments (check with budget manager for validation).
- Anticipate cash payments from suppliers during cash desk opening hours.
- Prepare DRC employees' business advances for payment during cashiering hours.
- Solder business advances using DRC formats (business advance request, business advance closing);
- Complete business advance tracking table;
- Prepare cash replenishment requests to ensure that the balance is always sufficient to cover expenses (request validated by Support Service team leader).
- Reconcile cash inventory and balance in Dynamics daily.
- Communicate any cash discrepancies to the Support Service team leader.
- Communicate any suspicious expenditure and/or expenditure that does not comply with DRC's accounting and financial procedures to the Support Service Team Leader and/or Area Manager.
- Produce a weekly (weekend) cash reconciliation signed by the Support Service Team Leader.
C/ACCOUNTING ENTRY IN DYNAMICS
- Comply with weekly and monthly accounting journal closing deadlines communicated by the Support Service Team Leader
- Enter cash and bank movements (debits and credits) into Dynamics on a daily basis.
- Scan all financial documents supporting cash and bank movements.
- Upload accounting vouchers to Dynamics on a daily basis.
- Perform weekly closing of accounts under the supervision of the Support Service Team Leader and the zone manager.
- Enter expenses to be allocated on the basis of the Excel file provided by the Support Service Team Leader
D/ACCOUNTING DOCUMENTS ARCHIVING (Cash & Bank)
- Archive all accounting documents using the Dynamics Voucher number.
- Ensure that archiving is carried out on a daily basis and that it meets DRC requirements.
E/PREPARATION OF FINANCIAL AUDITS
- Prepare all accounting documents requested by the auditors.
- Make an initial check of these accounting documents and communicate any problems to the Support Service Team Leader.
4)Required Qualifications
Experience and technical competencies: Minimum 1 year work experience with an international NGO or UN Agency Proficient use of MS Office, with advanced Excel proficiency, such as using pivot tables, developing macros, etc. Excellent command of the English language (written and spoken). Understands and speaks basic French
5)Required Skills & Qualities
In this position, you are expected to demonstrate DRC’ five core competencies:. Striving for excellence: You focus on reaching results while ensuring an efficient process
. Collaborating: You involve relevant parties and encourage feedback
. Taking the lead: You take ownership and initiative while aiming for innovation
. Communicating: You listen and speak effectively and honestly
. Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment
Ability to work in a multinational and multicultural environment Proven analytical and critical thinking skills Team-oriented & good sense of humor
6)General Regulations
The employee must follow the DRC's instructions for security, confidentiality and ethical guidelines, including the Code of Conduct and the Humanitarian Accountability Framework. The employee must not exercise any other remunerated activity during the term of his contract with the DRC without receiving prior authorization to do so The employee must not engage in any activity that could interfere with the DRC or the implementation of any project during the term of the contract with the DRC. Employee must not give media interviews or post photos, or other material related to the project without prior permission. The employee must return all equipment borrowed for the project to DRC after the end of the contract period or upon request.
7. Application Process
If you are interested, then apply online via the link: www.drc.dk/about-drc/vacancies/currentvacancies .
Applications can only be made online, on the website indicated above. You must upload your CV (3 pages maximum) and a cover letter online. The CV and cover letter can be in French or English. Applications submitted by post, email or physical application will not be considered.
DRC provides equal employment opportunities and prohibits any practice of discrimination based on race, sex, color, religious affiliation, sexual orientation, age, marital status or any situation of disability. DRC does not practice any discrimination in its recruitment processes. For more information about the Danish Refugee Council, please visit the organisation's website: www.drc.ngo
Applications will close on 02 January 2025 at 23:59. However, it is possible for the DRC to begin the recruitment process before the end of the publication of the offer if an application meets the expectations and requirements of the position.
If you experience any technical difficulties, please contact us at this page: drc.ngo/about-us/job-and-career/support-for-job-seekers .