Job Identification (Reference Number): 14099
Position Title: Finance Assistant
Duty Station City: Geneva
Duty Station Country: Switzerland
Grade: G-5
Contract Type: Fixed-term (1 year with possibility of extension)
Recruiting Type: General Service
Vacancy Type: Vacancy Notice
Initial duration: 1 year with possibility of extension
Closing date: 10 April 2025
Introduction
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration
Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
Context
The Department of Media and Communications (DMC) serves as the strategic hub for external and internal communications activities within the International Organization for Migration (IOM).
The mandate of the Department is to manage and enhance the organization's global visibility, communication and outreach. DMC offers invaluable support to IOM Headquarters, as well as regional and country offices globally, ensuring a cohesive and impactful approach to communication while positioning IOM as a global leader, contributing to understanding and support for the organization's work. Moreover, DMC plays a pivotal role in shaping the narrative surrounding migration-related issues and ensuring that IOM's mission, goals and activities are effectively communicated to diverse audiences worldwide.
Under the overall supervision of the Spokesperson/Head of Media and Communications Division (DMC) and the direct supervision of the Admin / Programme Officer. The Finance Assistant will support all IOM’s Financial and administrative needs at the DMC at HQ
Assist in managing the financial resources by monitoring and controlling assets, reserves, funds, supplies, etc. in accordance with IOM rules and regulations.Assist in preparing annual budget submission and revisions including estimating staff cost as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses, to include in the budget.Extract and input data from various sources in financial or accounting systems.Assist providing guidance in accounting, budget and financial related issues.Assist in the preparation of the payroll by executing validity checks on monthly payroll results.Review all types of payments starting from purchases to payment requests verifying that they are duly authorized and all the supporting documents are attached therewith.Coordinate the creation of new Vendor Accounts in Oracle.Verify vendor claims for accuracy and conformance with IOM finance policies and instructions.Perform claim verifications against documentation to ensure that purchases/services are properly authorized and that the goods have been received or services rendered.Assist in the preparation of budget, accounting, financial, statistical reports and other reports as required.Provide assistance to all staff services such as travel, expense claims, document retrieval, and other adminstrative duties.Ensure proper and systematic completion of all posted payments and other accounting documents according to the established standard.Responsible for the Petty Cash of the office.Perform other related duties as required.Education
Master’s degree in Law or a related field from an accredited academic institution with five years of relevant professional experience; or,University degree in the above fields with seven years of relevant professional experience.Accredited Universities are those listed in the UNESCO World Higher Education Database.
Experience
Professional legal experience, including legal research, analysis and writing, of which three years includes experience working in a law firm, the legal department of an intergovernmental organization or the legal office of a Government or private company; and,Experience in contract review in an international governmental organization.Skills
Excellent writing skills; Proven research skills; and,Knowledge of public international law, in particular, law of international organizations.Languages
For this position, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.
IOM’s official languages are English, French and Spanish. All staff members are required to be fluent in one of the the three languages.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments
Required Competencies
IOM’s competency framework can be found at this link Competencies will be assessed during the selection process.
Values - all IOM staff members must abide by and demonstrate these five values:
Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.Courage: Demonstrates willingness to take a stand on issues of importance. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.Core Competencies – behavioural indicators Level 2
Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work. Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.Notes
Open to internal candidates and previous IOM employees only.
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies