IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the deadline for applications is indicated in local time as per the time zone of the applicant’s location.
This post is a limited-term fixed-term post.
1. Organizational Context
a. Organizational Setting
The post is located in the Accounts Payable Unit, Treasury Section, Finance Division, Department of Program Planning and Finance, Administration, Finance and Management Sector.
The Finance Division is responsible for the management of WIPO's financial accounting and reporting, treasury management and compliance with financial policies and procedures. Included within these responsibilities are the management of the Organization's cash position, production of statutory financial reports and other financial information, and coordination with oversight and financial control activities.
b. Purpose Statement
The incumbent is required to perform a variety of routine financial support functions related to the Accounts Payable Unit of the Organization and provide support in the control and maintenance of accounts for financial, statistical and reconciliation purposes.
This includes processing transactions (initiation and approvals processes) related to accounts payable activities. The incumbent utilizes and provides guidance in the use of WIPO financial systems, and contributes to an efficient, transparent and controlled financial process.
c. Reporting Lines
The incumbent works under the supervision of the Accounts Payable Manager.
d. Work Relations
The incumbent interacts with a wide range of colleagues within the work unit, with clients within the Organization and with external parties, such as other UN organizations, Member States, customers and financial institutions to obtain/provide information to resolve problems or clarify issues.
2. Duties and Responsibilities
The incumbent will perform the following principal duties:
a. Receive, and process financial data and correspondence ensuring completeness of information and conformity with financial regulations and rules as well as with anti-fraud policies and procedures; follow-up on missing/incomplete/inaccurate information.
b. Calculate, verify, enter and process payments and vouchers as well as any reimbursements due. Facilitate matching of accounting documents and related records. Verify and process associated account postings for the unit.
c. Participate as needed in testing / upgrading of systems.
d. Ensure proper maintenance of accounting records; collate and compile financial and statistical information to reflect financial and/or transactional activities within the accounts payable domain.
e. Perform accounts reconciliation such as general ledger, suspense, and petty cash accounts; review obligations and expenditures, identify anomalies and take necessary corrective action; report discrepancies to supervisor.
f. Identify and correct errors in data entry or accounting operations.
g. Examine client queries and provide explanations in a timely manner, forwarding disputed, complex or unusual cases to the supervisor; draft correspondence to clarify discrepancies, obtain explanations and provide information on the financial rules and regulations.
h. Perform other related duties as required including backing up other staff members of the Unit.
3. Requirements
Education (Essential)
Completion of secondary education.
Experience (Essential)
At least three years of accounting or finance-related work experience.
Experience working with an ERP system.
Experience (Desirable)
Related experience within the United Nations common system or another international organization.
Language (Essential)
Excellent written and spoken knowledge of English.
Language (Desirable)
Knowledge of French or other official UN languages.